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<p class="MsoNormal">10/7/2020<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear Colleagues, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Good news! The Accounting Office is pleased to announce the deployment of a new application, the One-Time Payment (OTP) Tool. The OTP Tool will provide department users with an efficient mechanism to create one-time payment requests for
employees. The OTP tool provides departments with more flexibility to manage additional compensations for payroll processing. The new streamlined process should reduce touchpoints and provide departments with control over requests.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The tool’s user interface and navigation is designed to increase efficiency, track requests and approvals with an audit trail, enable FAU validations, and store supporting documentation. Other features include a robust search capability,
mass data entries, and work flow approvals. The OTP tool is available campus-wide to all departments and replaces the use of ServiceLink-Generic Requests for one-time payments.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The following new roles are now available for assignment in EACS. Please note your Organizational CFAO may be reaching out to you with additional guidance on role assignment.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Department Transactor: <o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l2 level2 lfo4">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Initiates payment requests in the One Time Payment<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l2 level2 lfo4">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Tool and ensures appropriate documentation to support the payment is attached to the request<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l2 level2 lfo4">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Individuals assigned to this role should possess strong knowledge of Human Resources and Academic Personnel policies and procedures.<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Department Approver<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l2 level2 lfo4">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Requests are routed to the department assigned approver.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l2 level2 lfo4">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>The recommended assignment of this role is the Financial & Administrative Officer (FAO), Financial Manager or a Department Head.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l2 level2 lfo4">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Approvers are also required to review any payments where an FAU override using their department activity code is used on a request<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l2 level1 lfo4"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Department Inquirer<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l2 level2 lfo4">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Recommended for Individuals responsible for ledger reconciliation and/or policy compliance<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Tool Location, Training, and Orientation Information <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l0 level1 lfo1">
Deadline to assign One Time Pay EACS roles to be included in 10/20/20 training: October 14, 2020.
<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l0 level2 lfo1">
Please review the User Guide for additional information on the OTP tool: <a href="https://bfs.ucr.edu/sites/g/files/rcwecm751/files/2020-10/OTP_Tool_Training_and_Guidance_Oct2020.pdf">
https://bfs.ucr.edu/sites/g/files/rcwecm751/files/2020-10/OTP_Tool_Training_and_Guidance_Oct2020.pdf</a>
<o:p></o:p></li></ul>
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l0 level1 lfo1">
Training and orientation session: October 20, 2020. <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l0 level2 lfo1">
Note: Training will be recorded and accessible for future reference.<o:p></o:p></li></ul>
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l0 level1 lfo1">
OTP Tool deployment date: October 21, 2020. <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormalCxSpMiddle" style="margin-bottom:8.0pt;mso-add-space:auto;line-height:105%;mso-list:l0 level2 lfo1">
The OTP Tool will be accessible via R’Space-Authorized Apps-ServiceLink- Finance Section.<o:p></o:p></li></ul>
</ul>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:1.0in;mso-add-space:auto;line-height:105%">
<o:p> </o:p></p>
<p class="MsoNormal">Please direct questions and concerns to <a href="mailto:OTPFeedback@UCR.edu">
<span style="color:#0563C1">OTPFeedback@UCR.edu</span></a> <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sincerely, <o:p></o:p></p>
<p class="MsoNormal"><i><o:p> </o:p></i></p>
<p class="MsoNormal">Bobbi McCracken<o:p></o:p></p>
<p class="MsoNormal">Associate Vice Chancellor and Controller<o:p></o:p></p>
<p class="MsoNormal">Business & Financial Services<o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="http://bfs.ucr.edu/"><b><span lang="EN" style="font-size:10.0pt;color:#0563C1">http://bfs.ucr.edu/</span></b></a></span><b><u><span lang="EN" style="font-size:10.0pt;color:#383838"><o:p></o:p></span></u></b></p>
<p class="MsoNormal"><img border="0" width="157" height="48" style="width:1.6333in;height:.5in" id="Picture_x0020_1" src="cid:image003.png@01D69CD3.65A011F0" alt="signature_2034439392"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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