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<p class="MsoNormal"><img width="246" height="38" style="width:2.5666in;height:.4in" id="Picture_x0020_4" src="cid:image003.jpg@01D6A86E.2E76B9D0" alt="cid:image001.jpg@01D6A7B8.57F08590"><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal">
<span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal">
<span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">October 21, 2020<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;line-height:normal">
<span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:normal"><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">To: HRLG, HROG<span style="color:#1F497D">,
</span><span style="color:black">FHROG</span> and Business Officers<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:normal"><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">From: Human Resources<o:p></o:p></span></p>
<div style="border:none;border-bottom:solid windowtext 1.5pt;padding:0in 0in 1.0pt 0in">
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:normal"><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">Re: Revisions, Deadlines and Updates<o:p></o:p></span></p>
</div>
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:normal"><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">Colleagues, this communication is to provide an update on information that may impact supervisors, managers, staff employees
and you. <o:p></o:p></span></p>
<p class="MsoListParagraphCxSpFirst" style="margin-bottom:6.0pt;mso-add-space:auto;text-indent:-.25in;line-height:normal;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">COVID-19 Related Leaves and Job Protection Guidance for Policy-Covered and Represented Staff Employees has been revised.<o:p></o:p></span></b></p>
<p class="MsoListParagraphCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;line-height:normal;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">The
</span><a href="https://www.ucop.edu/human-resources/_files/covid-19-related-leaves-and-job-protection-guidance-for-chro.pdf"><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif;color:windowtext">SHR COVID-19 guidance</span></a><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">
has been updated along with the </span><a href="https://ucnet.universityofcalifornia.edu/forms/pdf/employee-request-for-epsl-efml.pdf"><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif;color:windowtext">EPSL/EFML forms</span></a><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;line-height:normal;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">A summary of the revisions is attached.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.0in;mso-add-space:auto;line-height:normal">
<span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif"><o:p> </o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-bottom:6.0pt;mso-add-space:auto;text-indent:-.25in;line-height:normal;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">Flu Vaccination<o:p></o:p></span></b></p>
<p class="MsoListParagraphCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.0in;mso-add-space:auto;text-align:justify;text-indent:-.25in;line-height:normal;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">The
</span><a href="https://hr.ucr.edu/document/coronavirus-covid-19-hr-information-and-resources-flu-vaccine-sop"><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif;color:windowtext">Standard Operating Procedure for the Flu Vaccine</span></a><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">
was revised to mirror guidance provided by UC Legal on 10/19/2020. <o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.0in;mso-add-space:auto;text-align:justify;text-indent:-.25in;line-height:normal;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">The revision states: The flu vaccination requirement does not apply to those who are living, learning, or working remotely during the 2020-2021 flu season. But
those who have some reason to enter UC premises, yet do not wish to receive a flu vaccination, may be eligible for an exception; either a medical exemption or a disability or religious accommodation.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.0in;mso-add-space:auto;text-align:justify;text-indent:-.25in;line-height:normal;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">Therefore, any staff employee, academic, or student who has a need to be on campus for any reason<span style="color:#1F497D">,</span> for any length of time,
must have received a flu vaccination or have a medical exemption or an accommodation on file.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;text-align:justify;text-indent:-.25in;mso-list:l0 level2 lfo2">
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</span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Arial Narrow",sans-serif">Questions regarding:<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:85.5pt;mso-add-space:auto;text-align:justify;text-indent:-13.5pt;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:Wingdings"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Arial Narrow",sans-serif">Flu Vaccine requirements or problems with the survey email:
</span><a href="mailto:FV-20-21@medsch.ucr.edu"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial Narrow",sans-serif;color:windowtext">FV-20-21@medsch.ucr.edu</span></a><span style="font-size:12.0pt;line-height:105%;font-family:"Arial Narrow",sans-serif">
<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:85.5pt;mso-add-space:auto;text-align:justify;text-indent:-13.5pt;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:Wingdings"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Arial Narrow",sans-serif">Disability Accommodations email:
</span><a href="mailto:disabilitymanagement@ucr.edu"><span style="font-size:12.0pt;line-height:105%;font-family:"Arial Narrow",sans-serif;color:windowtext">disabilitymanagement@ucr.edu</span></a><span style="font-size:12.0pt;line-height:105%;font-family:"Arial Narrow",sans-serif">
<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:85.7pt;mso-add-space:auto;text-align:justify;text-indent:-13.7pt;line-height:normal;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Wingdings"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">Religious Accommodations email:
</span><a href="mailto:employee.relations@ucr.edu"><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif;color:windowtext">employee.relations@ucr.edu</span></a><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif"><o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:85.7pt;mso-add-space:auto;text-align:justify;line-height:normal">
<span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif"><o:p> </o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-bottom:6.0pt;mso-add-space:auto;text-indent:-.25in;line-height:normal;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">Time Off to Vote – Deadline to Post/Notify<o:p></o:p></span></b></p>
<p class="MsoListParagraphCxSpLast" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;line-height:normal;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">Tuesday, November 3, 2020, is the General Election. State law (California Elections Code section 14001) requires employers to post a notice to their employees
advising them of their option to take paid leave to vote. <o:p></o:p></span></p>
<p class="Body" style="margin-left:1.0in;text-align:justify;text-indent:-.25in;line-height:110%;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;line-height:110%;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:12.0pt;line-height:110%;font-family:"Arial Narrow",sans-serif">Essential Workers<o:p></o:p></span></b></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.0in;mso-add-space:auto;line-height:normal">
<span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">The Time Off to Vote notice must be clearly posted where employee notices are displayed. If your department has multiple locations for employee notices, please be sure the notice is prominently
displayed in each of those locations where essential employees are familiar with seeing the postings displayed. The Time Off to Vote notice is available in both
</span><a href="http://elections.cdn.sos.ca.gov/pdfs/tov-english.pdf"><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif;color:windowtext">English</span></a><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif"> and
</span><a href="http://elections.cdn.sos.ca.gov/pdfs/tov-sp.pdf"><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif;color:windowtext">Spanish</span></a><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">. You have the option
of printing and posting them indefinitely or within 10 days of each election.<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:12.0pt;line-height:110%;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-size:12.0pt;line-height:110%;font-family:"Arial Narrow",sans-serif">Remote Workers<o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:1.0in;line-height:normal">
<span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">The Time Off to Vote notice pertains to remote workers as well. Given employees are unable to see employee notices prominently displayed at their UCR worksite, please notify your employees
within your organizational units of their right to take time off to vote. You may email the notice with a link to both
</span><a href="http://elections.cdn.sos.ca.gov/pdfs/tov-english.pdf"><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif;color:black">English</span></a><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif"> and
</span><a href="http://elections.cdn.sos.ca.gov/pdfs/tov-sp.pdf"><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif;color:black">Spanish</span></a><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif"> versions of the notice.
The notification must be done within 10 days of the election. In this case, Friday, October 23, 2020.
<o:p></o:p></span></p>
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<span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">Additionally, all mandatory poster notices are available on the HR website at:
</span><a href="https://hr.ucr.edu/policies-and-procedures/personnel-policies-local-procedures/mandatory-work-posters"><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif;color:windowtext">https://hr.ucr.edu/policies-and-procedures/personnel-policies-local-procedures/mandatory-work-posters</span></a><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">
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</span></span></span><![endif]><b><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">Time and Attendance Reporting System (TARS) Code for Flu Vaccination<o:p></o:p></span></b></p>
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</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">In alignment with the Flu Vaccine mandate, a TARS code for the Flu Vaccination has been added to TARS for non-exempt employees. Exempt employees do not need
to enter the code in<span style="color:#1F497D">to</span> TARS.<o:p></o:p></span></p>
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<span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif"><img border="0" width="485" height="250" style="width:5.05in;height:2.6in" id="Picture_x0020_3" src="cid:image004.jpg@01D6A86E.2E76B9D0" alt="cid:image003.jpg@01D6A7B8.57F08590"><o:p></o:p></span></p>
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</span></span></span><![endif]><b><span style="font-size:12.0pt;line-height:105%;font-family:"Arial Narrow",sans-serif">Vacation Accrual Maximum – Extended
<span style="color:black">the Use of </span>Maximum <span style="color:black">Vacation Accrual
</span>from December 31, 2020 to June 30, 2021.</span></b><span style="font-size:12.0pt;line-height:105%;font-family:"Arial Narrow",sans-serif;color:black"><o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif;color:black">On October 19, 2020, President Drake extended the approval to temporarily increase the amount of additional time that
</span><a href="https://policy.ucop.edu/doc/4010406/PPSM-2.210"><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif;color:black">PPSM-2.210: Absence from Work</span></a><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif;color:black">
provides to policy-covered staff employees to use to bring employee’s vacation accruals below the maximum from December 31, 2020 to June 30, 2021.
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</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">Effective June 1, 2020 through June 30, 2021, policy-covered staff employees may receive up to an additional 12 months (instead of up to an additional four months)
under PPSM-2.210<span style="color:#1F497D">: </span>Absence from Work within which to take vacation leave in order to bring the employee’s vacation accrual below the maximum. <span style="color:#1F497D"><o:p></o:p></span></span></p>
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</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">This policy change applies to policy-covered staff. This does not apply to represented employees.<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-size:12.0pt;font-family:"Arial Narrow",sans-serif">Eligible employees will continue to accrue vacation leave during this timeframe.
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<p class="Body" style="text-align:justify;line-height:110%"><span style="font-size:12.0pt;line-height:110%;font-family:"Arial Narrow",sans-serif">If you have questions related to this communication, please e-mail your question(s) to:
</span><a href="mailto:hrpolicy@ucr.edu"><span style="font-size:12.0pt;line-height:110%;font-family:"Arial Narrow",sans-serif">hrpolicy@ucr.edu</span></a><span style="font-size:12.0pt;line-height:110%;font-family:"Arial Narrow",sans-serif">.<o:p></o:p></span></p>
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