[Faculty] UCR Graduate Division Faculty Quarterly Newsletter - Summer 2024

[GRADsuccess .]

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Summer 2024

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Faculty Quarterly
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Dear Colleagues,
Time goes by fast when we are having fun…it has been a year since I joined you all at UCR. This has been a challenging but very exciting year. We had to figure out how to implement a new graduate student funding model and think deeply about what constitutes freedom of speech while ensuring our graduate students are being well mentored and achieving their goals. I was thrilled to participate in the commencement ceremony at the beginning of this month and felt the joy and sense of accomplishment of our students (though I will have to rethink the height of my heels for next year after having to stand on that small step helping you hood your student). We graduated 235 PhD students and 936 master’s students in the last three quarters (summer numbers not in yet). These numbers reflect all the work and dedication you have all put into the development of the next generation of scholars, artists and thinkers. The mentoring you provide to the students is one of the key factors in their success. As mentoring effectiveness has become a more prominent metric in the faculty appointment and promotion process, the Graduate Division will focus on projects to support the enhancement of skills and ways to document your efforts this coming year. We will develop and implement a CIMER (Center for the Improvement of Mentored Experiences in Research) based training program for faculty and a standard evaluation and mentoring plan for graduate students. Mentoring our students and postdoctoral fellows to be ethical researchers is critical and one of our major responsibilities. Starting in the Fall, online Responsible Conduct of Research training offered by CITI will be required for all incoming and current graduate students, postdoctoral fellows, and faculty who are members of graduate student committees. This online training will have us all at the same baseline level onto which we will build more programming soon. We will provide you with more detailed information on how to obtain the training later in the Summer. We are excited about the launching of a new online orientation that will be available for our Fall 24 incoming students prior to the start of the academic year. The orientation was designed so students are introduced to our campus, all the resources available to them and what to expect from our great graduate programs.
I wish you all a very restful and productive summer! Lidia
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Faculty Cafezinho Hour
Dean Kos is continuing the monthly zoom series over summer! This is an informational platform to provide updates and news to our Graduate Advisors and indeed any faculty members that have questions about graduate students.  Join us on Zoom<https://ucr.zoom.us/j/97872551324?pwd=YW1ka0lBNlIyZ3pIdWR2SSsxMDVlZz09&utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4-%5BLIST_EMAIL_ID%5D>


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Admissions



Fall 2024 Application Numbers
For Fall 2024 applications, here are a few highlights:

  *   Most colleges have a 10% growth in applications received. BCOE saw a 60% in PHD apps, and CNAS saw a 42% increase in master’s apps.

  *   Most colleges have a 70% increase in their acceptances this fall. As of June 25th, we have 1,554 new students planning to enroll, compared to 963 students.
To view your program’s specific numbers, view the 2024 vs. 2023 Application Data report<https://grad.ucr.edu/manage/report/render?id=99381bcd-c0b5-4a01-a21b-0de2fdda11be&utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4-%5BLIST_EMAIL_ID%5D> in Slate.

Application Submission and Program Recommendation Deadlines
Please note these important dates for processing recommendations for upcoming quarters:
Winter 2025
International
Application Submission Deadline: September 1, 2024
Admission Recommendations: September 8, 2024
Domestic
Application Submission Deadline: November 1, 2024
Admission Recommendations: November 8, 2024
Spring 2025
International
Application Submission Deadline: December 1, 2024
Admission Recommendations: December 8, 2024
Domestic
Application Submission Deadline: February 1, 2025
Admission Recommendations: February 8, 2025

2025-26 Application Cycle Prep & Training
In August, the Graduate Admissions Office will be working on updates to the graduate application in Slate for the 2025-26 application cycle. An email with additional instructions will be sent in mid-July to those faculty who are involved in the admissions process. Programs must submit all recommendations for Fall 2024 and older applications and update the Slate Deliver communications before the 25-26 application will be open. Summer/Fall 2025 may open as early as September 1, 2024. Your prompt updates will significantly contribute to a smooth and uninterrupted application process for the upcoming cycle.
A training schedule and materials for Slate will be announced in early fall, along with updates about the new graduate financial system that is launching in December.


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Academic Preparation,
Recruitment, & Outreach

Summer Mentoring Summer Research Internship Program (MSRIP)
The MSRIP<https://apro.ucr.edu/undergrad/msrip?utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4-%5BLIST_EMAIL_ID%5D> program welcomes 50 talented undergraduate students into our graduate preparation program and research internship from all academic fields. On August 16, they will present their research at a research symposium in HUB 302. Come talk to these amazing scholars about their research!
[undergraduate research program students.]

Graduate Division Virtual Open House
On October 15-17, we will be hosting our virtual Open House<https://apro.ucr.edu/gradopenhouse?utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4-%5BLIST_EMAIL_ID%5D> where prospective students can learn more about UCR’s amazing graduate programs from faculty, graduate students, and staff. Planning begins in August, more information coming soon.
California Forum for Diversity in Graduate Education is coming to UCR on October 19th!
We are excited to host the Diversity Forum<https://www.caldiversityforum.org/?utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4-%5BLIST_EMAIL_ID%5D> here at UCR on October 19, 2024. This in-person event will attract up to 1200 prospective graduate students for a combination of graduation preparation workshops and a recruitment fair. We hope that faculty, graduate students and staff will join us in this amazing opportunity to show off our beautiful campus and dynamic graduate programs.




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Funding & Employment


Graduate Division Fellowships and Awards 2024-2025
This year we supported 60 students with a new Dissertation Completion Fellowship Award (DCFA) covering over 100 quarters of support in Spring and Summer. We will continue these new awards in 2024/25. To maximize our chance of supporting students ready to write, we will have two calls for the DCFAs one in early Fall and one in Winter to provide up to 2 quarters of support. Please be on the lookout for the call in early August.
In addition, this year we will increase the number of competitive Dissertation Year Fellowships (DYP).  Currently, UCOP supports 3 students for 3 quarters. We hope to be able to support additional students that have been reviewed by Grad Council with 1 or 2 quarters in the 2025/26 academic year. DYP and HSI Fellowship call will be in November with a deadline of January 16th.

Graduate External Award Incentive Program
New for this year we will award any graduate student that applies for an external fellowship with $100. If they are successful, they will receive a further $200. If the fellowship stipend is not comparable to the standard TAship salary, the Graduate Division will provide up to $5000 in stipend supplement. Colleges will be responsible for any remaining stipend differentials. We want to encourage the submission of such fellowships as they provide additional support to the student, faculty and programs and are hugely beneficial to the student as a professional development opportunity. Forms will be available to apply for this program on the Graduate Division Fellowship website shortly.

Training Grant Proposal Preparation Fund (TGPPF)
The TGPPF aims to support faculty writing large training grants by providing them with graduate student support following submission and further support if the grant is successful. Please reach out to Dean Kos lidia.kos at ucr.edu<mailto:lidia.kos at ucr.edu> and Associate Dean Wilson emmaw at ucr.edu<mailto:emmaw at ucr.edu> if you are interested in this program.

Employment Reminders
Faculty are expected to oversee timesheets through Time and Attendance Reporting System (TARS) for ASE and GSR employees. Only time off as approved by the collective bargaining agreement need be included on the timesheet for salaries ASEs and GSRs. More information can be found here: https://graduate.ucr.edu/graduate-student-employment#time-and-attendance-reporting-<https://graduate.ucr.edu/graduate-student-employment?utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4-%5BLIST_EMAIL_ID%5D#time-and-attendance-reporting->
The Employment Handbook has been replaced by the Graduate Student Employment Tools found here: https://graduate.ucr.edu/graduate-student-employment<https://graduate.ucr.edu/graduate-student-employment?utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4-%5BLIST_EMAIL_ID%5D>


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Academics


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Academic Affairs Resources

All regulations and procedures regarding academic requirements for your graduate students including committees, advancement to candidacy, degree audtis, and graduation are available on the Graduate Division website. <http://- https:/graduate.ucr.edu/regulations-and-procedures >
You can also email<mailto:gaa at ucr.edu> gaa at ucr.edu <mailto:gaa at ucr.edu> with specific questions.


Annual Review (ARPE) Reminder
Reminder that every graduate program must conduct an annual review of their students. Please work with the Director of Graduate Studies in your program to submit these reviews to amanda.wong at ucr.edu<mailto:amanda.wong at ucr.edu> by September 30, 2024.

Commencement
The Graduate Division Hooding Ceremony happened June 1st. We had a record number of 270 doctoral and MFA students hooded by 190 faculty members. Thank you to everyone who attended this uplifting event! You can view a short recap video of the hooding ceremony here – https://youtu.be/6DNDbGcVqw4<https://youtu.be/6DNDbGcVqw4?utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4-%5BLIST_EMAIL_ID%5D>

Grades, Exam Results, and Capstone Requirements
Reporting grades and other degree requirements in a timely manner is crucial for students to graduate on time. Late grades or degree requirement reporting will result in the student moving to a future quarter graduation. A chart of upcoming deadlines can be found on our website. https://live-ucr-graduate.pantheonsite.io/graduation-procedures<https://live-ucr-graduate.pantheonsite.io/graduation-procedures?utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4-%5BLIST_EMAIL_ID%5D>


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Grad Success



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GradSuccess supports graduate student retention, degree completion, and post-degree career outcomes through a diverse range of programs, events, expert consultations, and peer support. Postdoctoral scholars are also welcome at all GradSuccess events. Please encourage your students to take advantage of the resources available in Grad Success. LEARN MORE<https://graduate.ucr.edu/gradsuccess?utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4-%5BLIST_EMAIL_ID%5D>

QuantCamp
Is taking place in September, and prepares first-year graduate students for the graduate-level quantitative methods they will be using in their research. The program is an introduction for those with no experience in programming and statistics, but can also be taken as a refresher course. Participants will be introduced to foundational concepts routinely used and referenced by most quantitative methods in science, learning basic mathematical and statistical concepts combined with a practical introduction to data analysis using R. While geared toward incoming students, anyone with a need is welcome to register. LEARN MORE AND REGISTER<https://gradquant.ucr.edu/programs/statsbootcamp?utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4-%5BLIST_EMAIL_ID%5D>
Dissertation Deep Dive
The Dissertation Deep Dive is aimed at students who have a significant portion of their dissertations completed and expect to file between September 2024 and June 2025. During this 4-day over two weeks on-campus retreat, writers can work on drafting a new chapter or revising what they have already written.  Students are placed in small groups with a writing consultant, allowing them to receive feedback and network. Students must have an expected completion date of no later than June 2025, have two chapter drafts already completed, and expect to be enrolled as a full-time graduate student OR be on filing fee in Fall 2024. LEARN MORE<https://gwc.ucr.edu/programs/dissertation-support/summer-retreat?utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4-%5BLIST_EMAIL_ID%5D>

Teaching Philosophy Statement Asynchronous Course
The Graduate Writing Center (GWC)<https://gwc.ucr.edu?utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4-%5BLIST_EMAIL_ID%5D> and Teaching Assistant Development Program (TADP)<https://tadp.ucr.edu?utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4-%5BLIST_EMAIL_ID%5D> collaborated to support graduate students and post-docs in preparing for the job market by creating an asynchronous course to help guide course participants in their writing of the teaching philosophy statement: an essential job market document for those seeking jobs in academia. The course provides students with the skills necessary to pursue their professional endeavors by deeply reflecting on their teaching practices and developing their statements at their own pace. MORE INFORMATION<https://gwc.ucr.edu/teaching-philosophy-statement-asynchronous-course?fbclid=IwZXh0bgNhZW0CMTAAAR0AM724SufqGDU2aYfsOR3tYiSSo-m_BuuSZ_sP1mlmFYA__O_pXP4xY_M_aem_LgSEiEyM0ZV05HJmAFmGzg&utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4-%5BLIST_EMAIL_ID%5D#registration-information>

Seeking Mentors for the 24-25 Academic Year
The Graduate Student Mentorship Program is looking for faculty, postdocs, and graduate students past their first year to mentor our incoming graduate students through the 24-25 academic year. The time commitment is very reasonable and the rewards are great! Graduate students who complete the program are much more likely to stay in their graduate programs and complete their degrees and indicate greater overall satisfaction with their UCR graduate school experience.

Grad Students APPLY HERE<https://gradmentors.ucr.edu/2024-2025-peer-mentor-application?utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4-%5BLIST_EMAIL_ID%5D>
Postdocs APPLY HERE<https://gradmentors.ucr.edu/2023-2024-postdoc-mentor-application?utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4-%5BLIST_EMAIL_ID%5D>
Faculty interested in mentoring should email the program specialist, Monique Posadas<mailto:monique.posadas at ucr.edu?subject=GSMP%20Faculty%20Mentor%20Interest&body=Dear%20Monique%2C%20%0A%0AI%20am%20interested%20in%20being%20a%20faculty%20mentor%20for%20the%202024-25%20academic%20year.%20> directly.

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[Email]<mailto:gdiv at ucr.edu>


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