[Faculty] UCR Graduate Division Faculty Quarterly Newsletter - Winter 2025

[GRADsuccess .]

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Winter 2025

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Faculty Quarterly
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Dear Colleagues,

Welcome back to the new year! I hope you all had a restful break and are feeling rejuvenated for the exciting opportunities that 2025 holds. As we embark on this new year, let’s embrace the energy that comes with fresh beginnings and continue our collective commitment to supporting and empowering our graduate students.

I am pleased to announce that Graduate Student Appreciation Week will take place from April 7-11. This year, we are launching an exciting new initiative: Graduate Student Research Day. This event will feature poster presentations and artistic performances by our graduate students, and we will need your engagement as judges to help make it a success. The day will culminate in the highly anticipated GradSlam, where students will have the chance to showcase their research in three-minute presentations. For the first time, we will be hosting the initial heats and semifinals within the Colleges, which will create an even more vibrant and accessible experience for our graduate students. I strongly encourage you to motivate your students to participate—this is a fantastic opportunity for them to shine!

AI continues to expand rapidly, bringing both opportunities and challenges to our work. To help us navigate these changes, we are planning two additional presentations on the ethics of AI in research, one on February 21st and another on May 16th. These talks will be led by international experts in the field. We will also distribute a guidance document to all programs to help generate conversations with students about the responsible use of AI. This document will support you in articulating expectations and setting clear boundaries.

I am also thrilled to share that we’ve recently hosted our first cohort of faculty who participated in CIMER mentorship training, and a new cohort will begin in the Winter quarter. If you are interested in joining the program, please contact me—we’d love to have you on board!

If you are supervising TAs and/or GSRs, make sure they complete their timesheets appropriately and in a timely manner. I also want to remind you that according to new state law requirements graduate students who receive an employment offer letter are required to complete a misconduct disclosure questionnaire and may be subjected to an additional background check.

As always, I want to stay engaged with all of you and hear more about how we can continue to enhance the graduate student experience. Please feel free to email me or stop by my office in UOB 100 if you would like to chat, share your thoughts, or discuss ideas on how we can improve.

Wishing you all a successful start to the new year, and I look forward to working together to make 2025 a year of growth and achievement.

Lidia

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Academic Preparation,
Recruitment, & Outreach

Grad Slam 2025 is coming!
Grad Slam is a public speaking competition for graduate students. Please encourage your graduate students to participate in the Semi-Final competition. Please contact laura.mcgeehan at ucr.edu<mailto:laura.mcgeehan at ucr.edu?subject=GradSlam%20Semi-Finals> for more information.

New! UC LEADS Fellowship for PhD Applicants
The NEW UC LEADS Fellowship is available for UC LEADS scholars applying now. This includes two years of fellowship support.
Learn More<https://apro.ucr.edu/undergrad/uc-leads?utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4->

UC LEADS Symposium Judges Needed
We need STEM Faculty Judges for the 2025 UC LEADS Symposium at UCLA on March 1. Click Here to volunteer<https://docs.google.com/forms/d/e/1FAIpQLScrFNOcI7pAXED0nmWyYvrPcIkNHR3cS6774zT3zb_UtGJRjw/viewform?utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4->

Summer 2025 Faculty Mentors
We are seeking faculty from all fields to mentor our MSRIP and UC LEADS scholars in Summer 2025. A small research support fund for mentors is provided, and you can review student applicants and choose your mentee. Interested? Complete the Form Here<https://grad.ucr.edu/register/25-26-Faculty-Interest-Form?utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4->;

Graduate Open House and Diversity Forum 2025
Thank you for helping us make the 2024 Graduate Division Open House and the CA Forum for Diversity in Graduate Education a success! Preliminary analyses indicate that both events are having a positive impact on the application cycle. The table below shows the number of applications started from attendees at each event as of December 20. We will provide updates as the applications come in.
Grad App Activity associated with recruitment events:
Graduate Division Virtual Open House - 320
Diversity Forum - 98

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Funding & Employment


Timesheets
Graduate Students Employees and Postdoctoral Scholars are required to submit timesheets. Academic trainees on salary and stipends paid through UCPath must submit a monthly timesheet to their supervising faculty member. Properly completing timesheets through the Time & Attendance Reporting System (TARS) ensures the timely disbursement of stipends and salaries.
The Business & Financial Services (BFS) department provides comprehensive training on TARS, covering all aspects of leave reporting entry and ensuring compliance with university guidelines. Resources are available to assist in navigating the TARS system efficiently. Access Training Resources<https://live-ucr-graduate.pantheonsite.io/document/asegsrjobaidpdf?utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4->


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Academics

R’Grad Petition System
Reminder – if you receive an email from RGrad, please open it! The email is to alert you there is a petition in your queue. Review petitions in a timely manner to assist students meet required deadlines. If you have any questions about the R’Grad system, Contact Us<mailto:rgradfeedback at ucr.edu?subject=R'Grad%20Faculty%20Question>

Graduate Division Hooding Ceremony
Planning has begun for the Hooding Ceremony! Keep an eye on your email for information regarding registration and regalia ordering deadlines for faculty. If you have a PhD or MFA student participating in the ceremony that you will be hooding, there are steps you need to complete by March. Please review the commencement website<https://commencement.ucr.edu/?utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4-> for more information.

Need Help?
Graduate Division has recently created a shortcut Need Help? slide to assist faculty, students, and staff determine the correct path for assistance. It can be found on our Need Help? website<https://graduate.ucr.edu/need-help?utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4->

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Grad Success

Re-Orientation
Re-Orientation offers graduate students the opportunity to connect with campus resources they may have missed during orientation. Activities include a campus partner resource fair, lunch, giveaways, activities, and a raffle. All current graduate students are invited and no RSVP is needed.
Learn More<https://graduate.ucr.edu/graduate-student-re-orientation?utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4->

Stay TA Ready
The Stay TA Ready (STAR) program provides additional training for graduate students who want to be strong instructors and excellent teaching assistants. Students will have the academic year (Fall, Winter, and Spring) quarters to attend a workshop and complete a corresponding assignment for five different categories. Find more information about the certificate program here<https://tadp.ucr.edu/stay-ta-ready-certificate-program-0?utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4->

Career Pathways Week: Beyond Academia
CPW is a professional development event that supports graduate students and postdocs in exploring "alt-ac" careers in education, industry, non-profit, and government. Participants will learn how to frame and apply skills acquired in graduate school, build professional networks, and become informed and prepared for the job market. Registration is required, and graduate students and postdocs from all disciplines are welcome to join. Learn More<https://gsrc.ucr.edu/careerpathways/beyondacademia?utm_source=UC+Riverside+Master+List&utm_campaign=fefd125b59-EMAIL_CAMPAIGN_2024_02_08_08_57_COPY_01&utm_medium=email&utm_term=0_-b69786bfc4->


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