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<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="font-family:"Arial",sans-serif;color:black">Dear all,<o:p></o:p></span></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="font-family:"Arial",sans-serif;color:black">This email provides further information on Academic Student Employees (ASEs) and Graduate Student Researcher (GSRs) leave reporting in Time & Attendance Reporting System (TARS) effective October 2023
and the timesheets will be available for reporting on <b>Friday, October 13, 2023</b>. ASEs and GSRs are required to complete the leave reporting for each active job and for each pay period.<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:white;background:black;mso-highlight:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:white;background:black;mso-highlight:black">What you need to know</span></b><span style="font-family:"Arial",sans-serif;color:white;background:black;mso-highlight:black">:</span><span style="font-family:"Arial",sans-serif;color:white">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:white"><o:p> </o:p></span></p>
<p class="MsoNormal"><span class="normaltextrun"><b><u><span style="font-size:12.0pt;font-family:"Arial",sans-serif">PIs and IORs (Supervisors) and Departmental Staff</span></u></b></span><span class="normaltextrun"><b><u><span style="font-size:12.0pt"><o:p></o:p></span></u></b></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-top:5.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">For Reference, the ASEs and GSRs include the following job titles in TARS for Leave Reporting.
<o:p></o:p></span></li><ul style="margin-top:0in" type="circle">
<li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level2 lfo1">
<span style="font-family:"Arial",sans-serif">ASE Monthly: Teaching Assistant, Teaching Fellow, Associate Instructor<o:p></o:p></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level2 lfo1">
<span style="font-family:"Arial",sans-serif">ASE Biweekly: Reader, Remedial Tutor, and Local Tutor (this group already reports time worked through TARS)<o:p></o:p></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level2 lfo1">
<span style="font-family:"Arial",sans-serif">GSR Monthly: Graduate Student Researchers and Graduate Student Trainees/Fellows (those considered in unit)<o:p></o:p></span></li></ul>
<li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">Departmental staff during the onboarding process will ensure ASEs and GSRs have access to TARS with the correct Supervisor.
<o:p></o:p></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">Please note, in the TARS system, Supervisors will be maintained using the ‘Reports To’ field in UCPath’s Position Management feature which is not in the Enterprise Access Control Systems (EACS). If the ASEs and GSRs
job record ‘Reports To’ information is incorrect, please update this field or coordinate a request for the shared services centers to update this field.<o:p></o:p></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">For ASEs and GSRs who may have multiple supervisors associated with a single job code respectively, the primary Supervisor will need to be determined and will be responsible for approving timesheets in TARS.
<o:p></o:p></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">Please refer ASEs and GSRs to use the attached
<b>TARS ASE GSR Employee Leave Entry job aid</b> for step-by-step instructions for entering leave reporting.
<o:p></o:p></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">ASEs and GSRs will continue to receive their monthly earnings from their active job record in UCPath. However, they are required to complete a time sheet for when they take a leave or when a GSR is taking their PTO.<o:p></o:p></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">Supervisors will need to review in TARS the leave submitted by ASEs and GSRs to ensure its accurate and then approve it. Please use the attached
<b>TARS ASE GSR Timesheet Approver job aid</b> for step-by-step instructions.<o:p></o:p></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">Please note, PTO will not be tracked in UCPath. Supervisors and Departmental staff will need to track and monitor PTO usage by referring to the TARS timesheet submitted by the ASE and GSR.<o:p></o:p></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">Departmental staff will administer short term and long- term leave requests, monitor leaves reported in TARS and ensure the leave is recorded in UCPath.<o:p></o:p></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:5.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">Please refer to the APO ASE and GSR Technical Leave Reporting Guidance October 2023 handout which provides additional information for PTO and leaves.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span class="normaltextrun"><b><u><span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></span></p>
<p class="MsoNormal"><span class="normaltextrun"><b><u><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Shared Services Centers and TARS Administrators</span></u></b></span><span style="font-size:12.0pt;color:white;background:black;mso-highlight:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-top:5.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">Monitors leaves for ASEs and GSRs submitted through TARS and records the leave in UCPath. Please use the attached
<b>TARS Training ASE GSR-TAA Role job aid</b> for step-by-step instructions.<o:p></o:p></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">Assists with departmental requests for ASE and GSR leaves, PTO and VAC takes reporting from TARS via TARS search time sheet in Advanced Options Report.<o:p></o:p></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">Please refer to the <b>ASE and GSR Technical Leave Reporting Guidance October 2023</b> handout which provides additional information for processing leaves in UCPath.<o:p></o:p></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:5.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">Business Financial Services has provided
<b>OTP_Transactor Quick Guide</b> for your reference.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:white;background:black;mso-highlight:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:white;background:black;mso-highlight:black">Further Information:
<o:p></o:p></span></b></p>
<p class="MsoNormal"><span class="normaltextrun"><b><u><span style="font-family:"Arial",sans-serif"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></span></p>
<p class="MsoNormal"><span class="normaltextrun"><b><u><span style="font-family:"Arial",sans-serif">TARS
</span></u></b><u><o:p></o:p></u></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:12.0pt;margin-bottom:12.0pt;margin-left:-.25in;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">For GSR/ASE TARS questions please contact
</span><span style="color:windowtext"><a href="mailto:Timesheetfeedback@ucr.edu"><span style="font-family:"Arial",sans-serif">Timesheetfeedback@ucr.edu</span></a></span>
<o:p></o:p></li></ul>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<b><u><span style="font-family:"Arial",sans-serif;color:black">Contract(s) Leave Reporting<o:p></o:p></span></u></b></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">New benefits for expanded paid leave provisions and annual PTO allocation for GSRs, please refer to the applicable contracts for ASEs and GSRS for all leave provisions.
<o:p></o:p></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">ASE (BX) UAW Contract, Article Leaves
<a href="https://ucnet.universityofcalifornia.edu/labor/bargaining-units/bx/contract.html">
link</a> and GSRS (BR) UAW Contract, Article Leaves, PTO and Vacation </span><span class="MsoHyperlink"><a href="https://ucnet.universityofcalifornia.edu/labor/bargaining-units/br/contract.html">link</a></span><span style="font-family:"Arial",sans-serif">.<o:p></o:p></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:0in;margin-top:12.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">UAW Contract Implementation Session 2 for ASEs and GSRs Supervisors and AP Staff is scheduled
<b>today, Wednesday, October 4th 2:00-3:30 p.m</b>. which will highlight the new benefits for expanded paid leave provisions and an opportunity to ask questions.<o:p></o:p></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:0in;margin-bottom:5.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">For meeting information please contact your Academic Personnel (AP) Director.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:white;background:black;mso-highlight:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:white;background:black;mso-highlight:black">Contacts:<o:p></o:p></span></b></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="font-family:"Arial",sans-serif;color:black">General inquiries concerning UAW employees from Supervisors, departmental staff and shared services centers need to be routed to their college AP Director. The college AP Director will forward the inquiry
to Academic Personnel Office for further assistance if they are unable to resolve the inquiry.</span><span style="font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:12.0pt;margin-bottom:12.0pt;margin-bottom:12.0pt;margin-top:12.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">GSR/ASE TARS questions, please contact Business Financial Services through
</span><span style="color:windowtext"><a href="mailto:Timesheetfeedback@ucr.edu"><span style="font-family:"Arial",sans-serif">Timesheetfeedback@ucr.edu</span></a></span><span style="font-family:"Arial",sans-serif">
<o:p></o:p></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:12.0pt;margin-bottom:12.0pt;margin-top:12.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">GSR/ASE TARS UCPath UCOP Technical Guidance and or Leave Reporting please contact APO through Sonia Kalogonis
</span><span style="color:windowtext"><a href="mailto:sonia.kalogonis@ucr.edu"><span style="font-family:"Arial",sans-serif">sonia.kalogonis@ucr.edu</span></a></span><span style="font-family:"Arial",sans-serif"> and Esperanza Steward
</span><span style="color:windowtext"><a href="mailto:Esperanza.steward@ucr.edu"><span style="font-family:"Arial",sans-serif">Esperanza.steward@ucr.edu</span></a></span><span style="font-family:"Arial",sans-serif">.
<o:p></o:p></span></li><li style="color:black;margin-top:12.0pt;margin-bottom:12.0pt;margin-bottom:5.0pt;mso-margin-bottom-alt:5.0pt;mso-margin-top-alt:5.0pt;margin-left:-.25in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif;color:black">GSR/ASE student employment/ restrictions/financial package, please contact GRAD DIV through Patrick Napier
<a href="mailto:patrick.napier@ucr.edu">patrick.napier@ucr.edu</a>. </span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></li></ul>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif;mso-ligatures:none">Sonia Kalogonis<br>
APO Policy & Compensation Analyst</span><span style="font-size:12.0pt;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;color:#F1AB00;mso-ligatures:none">O</span></b><span style="font-size:10.0pt;color:#7A6E67;mso-ligatures:none">:
</span><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif;color:#7A6E67;mso-ligatures:none">951.827.2934</span><span style="font-size:10.0pt;color:#7A6E67;mso-ligatures:none"> </span><span style="font-size:10.0pt;color:#767171;mso-ligatures:none">| </span><b><span style="font-size:10.0pt;color:#F1AB00;mso-ligatures:none">E</span></b><span style="font-size:10.0pt;color:#7A6E67;mso-ligatures:none">:</span><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif;color:gray;mso-ligatures:none">
</span><span style="mso-ligatures:none"><a href="mailto:sonia.kalogonis@ucr.edu"><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif;color:#0563C1">sonia.kalogonis@ucr.edu</span></a></span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><a href="http://www.academicpersonnel.ucr.edu/"><b><span style="font-size:10.0pt;color:#767171">www.academicpersonnel.ucr.edu</span></b></a></span><span style="color:#767171;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Calibri Light",sans-serif;color:#7A6E67;mso-ligatures:none">CONFIDENTIALITY NOTICE: This e-mail communication and any attachments may contain confidential and privileged information for the use
of the designated recipients named above. If you are not the intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of this communication is strictly
prohibited. If you have received this communication in error, please notify UCR Academic Personnel Office immediately by telephone at (951) 827-2934 or email at
</span><span style="mso-ligatures:none"><a href="mailto:academicpersonnel@ucr.edu"><span style="font-size:8.0pt;font-family:"Calibri Light",sans-serif;color:#0070C0">academicpersonnel@ucr.edu</span></a></span><span style="font-size:8.0pt;font-family:"Calibri Light",sans-serif;color:#0070C0;mso-ligatures:none">
</span><span style="font-size:8.0pt;font-family:"Calibri Light",sans-serif;color:#7A6E67;mso-ligatures:none">and permanently destroy all copies of this communication and any attachments.</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
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