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<span style="font-family:"Arial",sans-serif;color:black;mso-ligatures:none">Dear all,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-ligatures:none">This email is to provide information concerning links available for the ASEs and GSRs leave reporting TARS job aids available for reference.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-ligatures:none">Please refer ASEs and GSRs to the Graduate Division website link for the TARS job aid. The supervisors TARS job aid can also be found on this site.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:106%"><b><span style="font-family:"Arial",sans-serif;color:white;background:black;mso-highlight:black">Graduate Student Employment/TARS Link:<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><a href="https://graduate.ucr.edu/graduate-student-employment#time-and-attendance-reporting-"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif">https://graduate.ucr.edu/graduate-student-employment#time-and-attendance-reporting-</span></b></a></span><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none"><o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="mso-ligatures:none"><img border="0" width="701" height="251" style="width:7.302in;height:2.6145in" id="Picture_x0020_5" src="cid:image002.png@01DA0E37.695306D0" alt="A screenshot of a computer
Description automatically generated"></span><u><span style="font-family:"Arial",sans-serif;color:black;mso-ligatures:none"><o:p></o:p></span></u></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-ligatures:none">For Shared Services Centers and TARs Administrators, please refer to the Business Financial & Services website link below for TARs jobs aids.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:106%"><b><span style="font-family:"Arial",sans-serif;color:white;background:black;mso-highlight:black">Payroll Coordination/User Guides/TARS Link:<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><u><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#0563C1;mso-ligatures:none"><a href="https://bfs.ucr.edu/training?_gl=1*7ed1ab*_ga*MTAwMzkxODE4My4xNjgzNjcxODIz*_ga_S8BZQKWST2*MTY5ODQ0NzYzOC41MDcuMS4xNjk4NDQ4MTYxLjAuMC4w*_ga_Z1RGSBHBF7*MTY5ODQ0NzYzOC41MDcuMS4xNjk4NDQ4MTYxLjAuMC4w#payroll-coordination#">https://bfs.ucr.edu/training?_gl=1*7ed1ab*_ga*MTAwMzkxODE4My4xNjgzNjcxODIz*_ga_S8BZQKWST2*MTY5ODQ0NzYzOC41MDcuMS4xNjk4NDQ4MTYxLjAuMC4w*_ga_Z1RGSBHBF7*MTY5ODQ0NzYzOC41MDcuMS4xNjk4NDQ4MTYxLjAuMC4w#payroll-coordination</a></span></u></b><b><u><span style="font-size:9.0pt;font-family:"Arial",sans-serif;mso-ligatures:none"><o:p></o:p></span></u></b></p>
<p class="MsoNormal"><b><u><span style="font-size:9.0pt;font-family:"Arial",sans-serif;mso-ligatures:none"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal"><span class="MsoHyperlink"><span style="mso-ligatures:none"><img border="0" width="640" height="345" style="width:6.6666in;height:3.5937in" id="Picture_x0020_1" src="cid:image003.png@01DA0E37.695306D0" alt="A screenshot of a computer
Description automatically generated"></span></span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><u><span style="mso-ligatures:none"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:106%"><b><span style="font-family:"Arial",sans-serif;color:white;background:black;mso-highlight:black">Contacts:<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-ligatures:none">General inquiries concerning UAW employees from Supervisors, departmental staff and shared services centers need to be routed to their college AP Director.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:12.0pt;mso-add-space:auto"><span style="font-family:"Arial",sans-serif;color:black;mso-ligatures:none">The college AP Director will forward the inquiry to Academic Personnel Office for further assistance if they are unable
to resolve the inquiry.<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="color:black;margin-left:0in;mso-add-space:auto;line-height:106%;mso-list:l2 level1 lfo4">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">GSR/ASE TARS questions, please contact Business Financial Services through
</span><span style="color:windowtext"><a href="mailto:Timesheetfeedback@ucr.edu"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">Timesheetfeedback@ucr.edu</span></a></span><span style="font-family:"Arial",sans-serif;mso-ligatures:none">
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="color:black;margin-left:0in;mso-add-space:auto;line-height:106%;mso-list:l2 level1 lfo4">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">GSR/ASE TARS UCPath UCOP Technical Guidance and or Leave Reporting please contact APO through Sonia Kalogonis
</span><span style="color:windowtext"><a href="mailto:sonia.kalogonis@ucr.edu"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">sonia.kalogonis@ucr.edu</span></a></span><span style="font-family:"Arial",sans-serif;mso-ligatures:none"> and Esperanza
Steward </span><span style="color:windowtext"><a href="mailto:Esperanza.steward@ucr.edu"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">Esperanza.steward@ucr.edu</span></a></span><span style="font-family:"Arial",sans-serif;mso-ligatures:none">.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo4">
<span style="font-family:"Arial",sans-serif;color:black;mso-ligatures:none">GSR/ASE student employment/ restrictions/financial package, please contact GRAD DIV through Patrick Napier
</span><span style="mso-ligatures:none"><a href="mailto:patrick.napier@ucr.edu"><span style="font-family:"Arial",sans-serif">patrick.napier@ucr.edu</span></a></span><o:p></o:p></li></ul>
<p class="MsoNormal" style="margin-bottom:12.0pt;margin-top:0in;mso-margin-bottom-alt:0in;mso-margin-top-alt:0in;mso-add-space:auto">
<span style="font-family:"Arial",sans-serif;color:black;mso-ligatures:none">Thank you from the ASE and GSR TARS implementation workgroup.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black;mso-ligatures:none"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="mso-ligatures:none">From:</span></b><span style="mso-ligatures:none"> Sonia B Kalogonis
<br>
<b>Sent:</b> Tuesday, October 10, 2023 4:34 PM<br>
<b>To:</b> faculty@scotmail.ucr.edu; APDstaff@ucr.edu; msoadm@scotmail.ucr.edu; hssc@ucr.edu; possc@engr.ucr.edu; Christine Devlin <christine.smith@ucr.edu>; Veronica Luna <veronica.luna@ucr.edu>; sylvia.vasquez@medsch.ucr.edu; Rachel Rodriguez <Rachel.Rodriguez@medsch.ucr.edu>;
Jennifer Goupil <jennifer.goupil@ucr.edu>; Lorraine R Duran <lorraine.torres@ucr.edu>; Michele C May <michele.may@ucr.edu>; Jackie A Rodriguez <jacquelyn.rodriguez@ucr.edu>; Brenda Montes <brenda.montes@ucr.edu>; Sonja M Dawson <sonja.dawson@ucr.edu>; Martha
A Castaneda <martha.castaneda@ucr.edu>; George Amaya <george.amaya@ucr.edu>; Alexia Renea G Gonzales <alexiarenea.gonzales@ucr.edu>; Marcos C Padilla <marcos.padilla@ucr.edu>; aa@medsch.ucr.edu; Cindy I Williams <cindy.williams@ucr.edu>; Sally Tavizon <Sally.Tavizon@ucr.edu>;
Jennifer V Farias <jennifer.farias@ucr.edu>; Kennett T Lai <kennett.lai@ucr.edu>; Maldana <Maldana@medsch.ucr.edu>; Sean T Cason <sean.cason@ucr.edu>; Alissa Rackstraw <alissa@engr.ucr.edu><br>
<b>Cc:</b> Lidia Kos <lidia.kos@ucr.edu>; Patrick A Napier <patrick.napier@ucr.edu>; Emma H Wilson <emma.wilson@ucr.edu>; kate.sweeny@ucr.edu; Lorraine Cheng <lorraine.cheng@ucr.edu>; Alfred K Karam <alfred.karam@ucr.edu>; Disha Kibria <disha.kibria@ucr.edu>;
Andrew D Cullum <Andrew.Cullum@ucr.edu>; Shahid A Saifee <shahid.saifee@ucr.edu>; labor.relations@ucr.edu; UCPathCSC@ucr.edu; UC Riverside Payroll Office (UCRpayroll@ucr.edu) <ucrpayroll@ucr.edu>; AcademicPersonnel <academicpersonnel@ucr.edu>; VPAP <vpap@ucr.edu>;
Samuel A Najera <alex.najera@ucr.edu><br>
<b>Subject:</b> RE: [APO ASEs and GSRs Leave Reporting in TARS Update] Please don't forward<br>
<b>Importance:</b> High<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span class="normaltextrun"><b><i><span style="color:red;background:white">This guidance document should
<u>not</u> be posted or shared with a broad audience (e.g., do <u>not</u> send to your graduate students or graduate student employees). This guidance document should only be shared with campus/department/program/unit administrators who are responsible for
implementing the new time reporting (e.g., AP Partners, payroll coordinators, and department/program/unit managers, supervisors/faculty).</span></i></b></span><span class="eop"><b><span style="color:red;background:white"> </span></b></span><b><span style="color:red"><o:p></o:p></span></b></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="font-family:"Arial",sans-serif;color:black">Good afternoon,<o:p></o:p></span></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="font-family:"Arial",sans-serif;color:black">This email is to help clarify the ASEs and GSRs leave reporting in TARS. Beginning October 1, 2023, ASEs and GSRS and their supervisors will begin to use TARS (like the Postdoctoral Scholars who currently
use TARS today). The ASEs and GSRs will record their leave usage (except for Tutors/Readers who report biweekly work hours) to the TARS timesheet monthly.
</span><span style="font-family:"Arial",sans-serif">ASEs and GSRs will continue to receive their paychecks based on their job appointment record in UCPath. A paycheck generated each payroll period is not contingent on an approved TARS timesheet to be submitted
to UCPath for monthly paid appointees. Supervisors, please refer ASEs and GSRs to the
<b>TARS ASE GSR Employee Leave Entry job aid </b>(see attachment) to assist them when they are reporting their leave usage. Supervisors will need to review and approve ASEs and GSRs timesheets each pay period, please refer to the
<b>TARS ASE GSR Timesheet</b> <b>Approver job aid </b>(see attachment).<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">Monthly paid appointees
<o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">Appointee will need to log into TARS to generate a timesheet each month.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">Appointee will record leave taken only as needed each month, starting 10/1 for pay period 10/01/23-10/31/23 and timesheet will be made available in
<b>TARs on Thursday, 10/12/23 due to implementation (<span style="color:red">new go-live date</span>).
</b><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">Appointee will submit a timesheet monthly. If no leave taken for the month, then the timesheet will be submitted as is (blank). If leave taken, it should be reflected on the date taken and submitted.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">Supervisor will approve their timesheet on the 1st of each month starting 11/01/23 even if no leave is recorded.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">Supervisor timesheet approval is due approximately on the 8th of each month.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">Paychecks will continue to be issued regardless of an approved time sheet in TARS. Failure to approve timesheets can lead to overpayments.<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span style="font-family:"Arial",sans-serif">TARS will generate email notifications for appointees to submit their timesheet and to their supervisors to approve their timesheet.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:white;background:black;mso-highlight:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">Contacts<o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="font-family:"Arial",sans-serif;color:black;mso-ligatures:none">For GSR/ASE TARS questions please contact
</span><a href="mailto:Timesheetfeedback@ucr.edu"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">Timesheetfeedback@ucr.edu</span></a><span style="color:black;mso-ligatures:none">
<o:p></o:p></span></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="font-family:"Arial",sans-serif;color:black">General inquiries concerning UAW employees from Supervisors, departmental staff and shared services centers need to be routed to their college AP Director. The college AP Director will forward the inquiry
to Academic Personnel Office for further assistance if they are unable to resolve the inquiry.<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">GSR/ASE TARS questions, please contact Business Financial Services through
</span><span style="color:windowtext"><a href="mailto:Timesheetfeedback@ucr.edu"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">Timesheetfeedback@ucr.edu</span></a></span><span style="font-family:"Arial",sans-serif;mso-ligatures:none">
<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">GSR/ASE TARS UCPath UCOP Technical Guidance and or Leave Reporting please contact APO through Sonia Kalogonis
</span><span style="color:windowtext"><a href="mailto:sonia.kalogonis@ucr.edu"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">sonia.kalogonis@ucr.edu</span></a></span><span style="font-family:"Arial",sans-serif;mso-ligatures:none"> and Esperanza
Steward </span><span style="font-family:"Arial",sans-serif;color:windowtext;mso-ligatures:none"><a href="mailto:esperanza.steward@ucr.edu">esperanza.steward@ucr.edu</a></span><span style="font-family:"Arial",sans-serif;mso-ligatures:none">.
<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">GSR/ASE student employment/ restrictions/financial package, please contact GRAD DIV through Patrick Napier
</span><span style="color:windowtext"><a href="mailto:patrick.napier@ucr.edu"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">patrick.napier@ucr.edu</span></a></span><span style="font-family:"Arial",sans-serif;mso-ligatures:none">.
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Thank you from the ASE and GSR TARS implementation workgroup.<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="mso-ligatures:none">From:</span></b><span style="mso-ligatures:none"> Sonia B Kalogonis
<br>
<b>Sent:</b> Wednesday, October 4, 2023 11:24 AM<br>
<b>To:</b> <a href="mailto:faculty@scotmail.ucr.edu">faculty@scotmail.ucr.edu</a>;
<a href="mailto:APDstaff@ucr.edu">APDstaff@ucr.edu</a>; <a href="mailto:msoadm@scotmail.ucr.edu">
msoadm@scotmail.ucr.edu</a>; <a href="mailto:hssc@ucr.edu">hssc@ucr.edu</a>; <a href="mailto:possc@engr.ucr.edu">
possc@engr.ucr.edu</a>; Christine Devlin <<a href="mailto:christine.smith@ucr.edu">christine.smith@ucr.edu</a>>; Veronica Luna <<a href="mailto:veronica.luna@ucr.edu">veronica.luna@ucr.edu</a>>;
<a href="mailto:sylvia.vasquez@medsch.ucr.edu">sylvia.vasquez@medsch.ucr.edu</a>; Rachel Rodriguez <<a href="mailto:Rachel.Rodriguez@medsch.ucr.edu">Rachel.Rodriguez@medsch.ucr.edu</a>>; Jennifer Goupil <<a href="mailto:jennifer.goupil@ucr.edu">jennifer.goupil@ucr.edu</a>>;
Lorraine R Duran <<a href="mailto:lorraine.torres@ucr.edu">lorraine.torres@ucr.edu</a>>; Michele C May <<a href="mailto:michele.may@ucr.edu">michele.may@ucr.edu</a>>; Jackie A Rodriguez <<a href="mailto:jacquelyn.rodriguez@ucr.edu">jacquelyn.rodriguez@ucr.edu</a>>;
Brenda Montes <<a href="mailto:brenda.montes@ucr.edu">brenda.montes@ucr.edu</a>>; Sonja M Dawson <<a href="mailto:sonja.dawson@ucr.edu">sonja.dawson@ucr.edu</a>>; Martha A Castaneda <<a href="mailto:martha.castaneda@ucr.edu">martha.castaneda@ucr.edu</a>>;
George Amaya <<a href="mailto:george.amaya@ucr.edu">george.amaya@ucr.edu</a>>; Alexia Renea G Gonzales <<a href="mailto:alexiarenea.gonzales@ucr.edu">alexiarenea.gonzales@ucr.edu</a>>; Marcos C Padilla <<a href="mailto:marcos.padilla@ucr.edu">marcos.padilla@ucr.edu</a>>;
<a href="mailto:aa@medsch.ucr.edu">aa@medsch.ucr.edu</a>; Cindy I Williams <<a href="mailto:cindy.williams@ucr.edu">cindy.williams@ucr.edu</a>>; Sally Tavizon <<a href="mailto:Sally.Tavizon@ucr.edu">Sally.Tavizon@ucr.edu</a>>; Jennifer V Farias <<a href="mailto:jennifer.farias@ucr.edu">jennifer.farias@ucr.edu</a>>;
Kennett T Lai <<a href="mailto:kennett.lai@ucr.edu">kennett.lai@ucr.edu</a>>; Maldana <<a href="mailto:Maldana@medsch.ucr.edu">Maldana@medsch.ucr.edu</a>>; Sean T Cason <<a href="mailto:sean.cason@ucr.edu">sean.cason@ucr.edu</a>>; Alissa Rackstraw <<a href="mailto:alissa@engr.ucr.edu">alissa@engr.ucr.edu</a>><br>
<b>Cc:</b> Lidia Kos <<a href="mailto:lidia.kos@ucr.edu">lidia.kos@ucr.edu</a>>; Patrick A Napier <<a href="mailto:patrick.napier@ucr.edu">patrick.napier@ucr.edu</a>>; Emma H Wilson <<a href="mailto:emma.wilson@ucr.edu">emma.wilson@ucr.edu</a>>;
<a href="mailto:kate.sweeny@ucr.edu">kate.sweeny@ucr.edu</a>; Lorraine Cheng <<a href="mailto:lorraine.cheng@ucr.edu">lorraine.cheng@ucr.edu</a>>; Alfred K Karam <<a href="mailto:alfred.karam@ucr.edu">alfred.karam@ucr.edu</a>>; Disha Kibria <<a href="mailto:disha.kibria@ucr.edu">disha.kibria@ucr.edu</a>>;
Andrew D Cullum <<a href="mailto:Andrew.Cullum@ucr.edu">Andrew.Cullum@ucr.edu</a>>; Shahid A Saifee <<a href="mailto:shahid.saifee@ucr.edu">shahid.saifee@ucr.edu</a>>;
<a href="mailto:labor.relations@ucr.edu">labor.relations@ucr.edu</a>; <a href="mailto:UCPathCSC@ucr.edu">
UCPathCSC@ucr.edu</a>; UC Riverside Payroll Office (<a href="mailto:UCRpayroll@ucr.edu">UCRpayroll@ucr.edu</a>) <<a href="mailto:ucrpayroll@ucr.edu">ucrpayroll@ucr.edu</a>>; AcademicPersonnel <<a href="mailto:academicpersonnel@ucr.edu">academicpersonnel@ucr.edu</a>>;
VPAP <<a href="mailto:vpap@ucr.edu">vpap@ucr.edu</a>><br>
<b>Subject:</b> [APO ASE and GSRs Update] ASEs and GSRs Leave Reporting and TARS Deployment October 2023 Information and Job Aids<br>
<b>Importance:</b> High<o:p></o:p></span></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="font-family:"Arial",sans-serif;color:black">Dear all,<o:p></o:p></span></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="font-family:"Arial",sans-serif;color:black">This email provides further information on Academic Student Employees (ASEs) and Graduate Student Researcher (GSRs) leave reporting in Time & Attendance Reporting System (TARS) effective October 2023
and the timesheets will be available for reporting on <b>Friday, October 13, 2023</b>. ASEs and GSRs are required to complete the leave reporting for each active job and for each pay period.<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:white;background:black;mso-highlight:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:white;background:black;mso-highlight:black">What you need to know</span></b><span style="font-family:"Arial",sans-serif;color:white;background:black;mso-highlight:black">:</span><span style="font-family:"Arial",sans-serif;color:white">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:white"><o:p> </o:p></span></p>
<p class="MsoNormal"><span class="normaltextrun"><b><u><span style="font-size:12.0pt;font-family:"Arial",sans-serif">PIs and IORs (Supervisors) and Departmental Staff</span></u></b></span><span class="normaltextrun"><b><u><span style="font-size:12.0pt"><o:p></o:p></span></u></b></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">For Reference, the ASEs and GSRs include the following job titles in TARS for Leave Reporting.
<o:p></o:p></span></li><ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level2 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">ASE Monthly: Teaching Assistant, Teaching Fellow, Associate Instructor<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level2 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">ASE Biweekly: Reader, Remedial Tutor, and Local Tutor (this group already reports time worked through TARS)<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level2 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">GSR Monthly: Graduate Student Researchers and Graduate Student Trainees/Fellows (those considered in unit)<o:p></o:p></span></li></ul>
<li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">Departmental staff during the onboarding process will ensure ASEs and GSRs have access to TARS with the correct Supervisor.
<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">Please note, in the TARS system, Supervisors will be maintained using the ‘Reports To’ field in UCPath’s Position Management feature which is not in the Enterprise Access Control Systems (EACS).
If the ASEs and GSRs job record ‘Reports To’ information is incorrect, please update this field or coordinate a request for the shared services centers to update this field.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">For ASEs and GSRs who may have multiple supervisors associated with a single job code respectively, the primary Supervisor will need to be determined and will be responsible for approving timesheets
in TARS. <o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">Please refer ASEs and GSRs to use the attached
<b>TARS ASE GSR Employee Leave Entry job aid</b> for step-by-step instructions for entering leave reporting.
<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">ASEs and GSRs will continue to receive their monthly earnings from their active job record in UCPath. However, they are required to complete a time sheet for when they take a leave or when a GSR
is taking their PTO.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">Supervisors will need to review in TARS the leave submitted by ASEs and GSRs to ensure its accurate and then approve it. Please use the attached
<b>TARS ASE GSR Timesheet Approver job aid</b> for step-by-step instructions.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">Please note, PTO will not be tracked in UCPath. Supervisors and Departmental staff will need to track and monitor PTO usage by referring to the TARS timesheet submitted by the
<s>ASE and</s> GSR.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">Departmental staff will administer short term and long- term leave requests, monitor leaves reported in TARS and ensure the leave is recorded in UCPath.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">Please refer to the APO ASE and GSR Technical Leave Reporting Guidance October 2023 handout which provides additional information for PTO and leaves.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span class="normaltextrun"><b><u><span style="font-size:12.0pt"><o:p><span style="text-decoration:none"> </span></o:p></span></u></b></span></p>
<p class="MsoNormal"><span class="normaltextrun"><b><u><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Shared Services Centers and TARS Administrators</span></u></b></span><span style="color:white;background:black;mso-highlight:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">Monitors leaves for ASEs and GSRs submitted through TARS and records the leave in UCPath. Please use the attached
<b>TARS Training ASE GSR-TAA Role job aid</b> for step-by-step instructions.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">Assists with departmental requests for ASE and GSR leaves, PTO and VAC takes reporting from TARS via TARS search time sheet in Advanced Options Report.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">Please refer to the
<b>ASE and GSR Technical Leave Reporting Guidance October 2023</b> handout which provides additional information for processing leaves in UCPath.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">Business Financial Services has provided
<b>OTP_Transactor Quick Guide</b> for your reference.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:white;background:black;mso-highlight:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:white;background:black;mso-highlight:black">Further Information:
<o:p></o:p></span></b></p>
<p class="MsoNormal"><span class="normaltextrun"><u><o:p><span style="text-decoration:none"> </span></o:p></u></span></p>
<p class="MsoNormal"><span class="normaltextrun"><b><u><span style="font-family:"Arial",sans-serif">TARS
</span></u></b><u><o:p></o:p></u></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;margin-top:12.0pt;margin-bottom:12.0pt;margin-left:-.25in;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">For GSR/ASE TARS questions please contact
</span><span style="color:windowtext;mso-ligatures:none"><a href="mailto:Timesheetfeedback@ucr.edu"><span style="font-family:"Arial",sans-serif">Timesheetfeedback@ucr.edu</span></a></span><span style="mso-ligatures:none">
<o:p></o:p></span></li></ul>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<b><u><span style="font-family:"Arial",sans-serif;color:black">Contract(s) Leave Reporting<o:p></o:p></span></u></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">New benefits for expanded paid leave provisions and annual PTO allocation for GSRs, please refer to the applicable contracts for ASEs and GSRS for all leave provisions.
<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">ASE (BX) UAW Contract, Article Leaves
<a href="https://ucnet.universityofcalifornia.edu/labor/bargaining-units/bx/contract.html">
link</a> and GSRS (BR) UAW Contract, Article Leaves, PTO and Vacation </span><span class="MsoHyperlink"><span style="mso-ligatures:none"><a href="https://ucnet.universityofcalifornia.edu/labor/bargaining-units/br/contract.html">link</a></span></span><span style="font-family:"Arial",sans-serif;mso-ligatures:none">.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">UAW Contract Implementation Session 2 for ASEs and GSRs Supervisors and AP Staff is scheduled
<b>today, Wednesday, October 4th 2:00-3:30 p.m</b>. which will highlight the new benefits for expanded paid leave provisions and an opportunity to ask questions.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">For meeting information please contact your Academic Personnel (AP) Director.<o:p></o:p></span></li></ul>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:white;background:black;mso-highlight:black"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:white;background:black;mso-highlight:black">Contacts:<o:p></o:p></span></b></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="font-family:"Arial",sans-serif;color:black">General inquiries concerning UAW employees from Supervisors, departmental staff and shared services centers need to be routed to their college AP Director. The college AP Director will forward the inquiry
to Academic Personnel Office for further assistance if they are unable to resolve the inquiry.<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">GSR/ASE TARS questions, please contact Business Financial Services through
</span><span style="color:windowtext;mso-ligatures:none"><a href="mailto:Timesheetfeedback@ucr.edu"><span style="font-family:"Arial",sans-serif">Timesheetfeedback@ucr.edu</span></a></span><span style="font-family:"Arial",sans-serif;mso-ligatures:none">
<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">GSR/ASE TARS UCPath UCOP Technical Guidance and or Leave Reporting please contact APO through Sonia Kalogonis
</span><span style="color:windowtext;mso-ligatures:none"><a href="mailto:sonia.kalogonis@ucr.edu"><span style="font-family:"Arial",sans-serif">sonia.kalogonis@ucr.edu</span></a></span><span style="font-family:"Arial",sans-serif;mso-ligatures:none"> and Esperanza
Steward </span><span style="color:windowtext;mso-ligatures:none"><a href="mailto:Esperanza.steward@ucr.edu"><span style="font-family:"Arial",sans-serif">Esperanza.steward@ucr.edu</span></a></span><span style="font-family:"Arial",sans-serif;mso-ligatures:none">.
<o:p></o:p></span></li><li class="MsoNormal" style="color:black;margin-left:-.25in;mso-add-space:auto;mso-list:l1 level1 lfo2">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">GSR/ASE student employment/ restrictions/financial package, please contact GRAD DIV through Patrick Napier
<a href="mailto:patrick.napier@ucr.edu">patrick.napier@ucr.edu</a>. <o:p></o:p></span></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Calibri Light",sans-serif;mso-ligatures:none">Sonia Kalogonis<br>
APO Policy & Compensation Analyst</span><span style="font-size:12.0pt;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;color:#F1AB00;mso-ligatures:none">O</span></b><span style="font-size:10.0pt;color:#7A6E67;mso-ligatures:none">:
</span><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif;color:#7A6E67;mso-ligatures:none">951.827.2934</span><span style="font-size:10.0pt;color:#7A6E67;mso-ligatures:none"> </span><span style="font-size:10.0pt;color:#767171;mso-ligatures:none">| </span><b><span style="font-size:10.0pt;color:#F1AB00;mso-ligatures:none">E</span></b><span style="font-size:10.0pt;color:#7A6E67;mso-ligatures:none">:</span><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif;color:gray;mso-ligatures:none">
</span><span style="mso-ligatures:none"><a href="mailto:sonia.kalogonis@ucr.edu"><span style="font-size:10.0pt;font-family:"Calibri Light",sans-serif">sonia.kalogonis@ucr.edu</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><a href="http://www.academicpersonnel.ucr.edu/"><b><span style="font-size:10.0pt;color:#767171">www.academicpersonnel.ucr.edu</span></b></a><span style="color:#767171"><o:p></o:p></span></span></p>
<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#7A6E67;mso-ligatures:none"><img border="0" width="162" height="47" style="width:1.6875in;height:.4895in" id="x_Picture_x0020_6" src="cid:image004.jpg@01DA0E37.695306D0"></span></b><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;color:#7A6E67;mso-ligatures:none"> </span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Calibri Light",sans-serif;color:#7A6E67;mso-ligatures:none">CONFIDENTIALITY NOTICE: This e-mail communication and any attachments may contain confidential and privileged information for the use
of the designated recipients named above. If you are not the intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of this communication is strictly
prohibited. If you have received this communication in error, please notify UCR Academic Personnel Office immediately by telephone at (951) 827-2934 or email at
</span><span style="mso-ligatures:none"><a href="mailto:academicpersonnel@ucr.edu"><span style="font-size:8.0pt;font-family:"Calibri Light",sans-serif;color:#0070C0">academicpersonnel@ucr.edu</span></a></span><span style="font-size:8.0pt;font-family:"Calibri Light",sans-serif;color:#0070C0;mso-ligatures:none">
</span><span style="font-size:8.0pt;font-family:"Calibri Light",sans-serif;color:#7A6E67;mso-ligatures:none">and permanently destroy all copies of this communication and any attachments.</span><span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-ligatures:none"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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