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<p class="MsoTitle"><a name="_fpvzn09nn2my"></a><span lang="EN">Dear Faculty Colleagues,<o:p></o:p></span></p>
<p class="MsoTitle"><span lang="EN">As the Impact23 stabilization of new systems unfolds, regular email updates aim to keep you informed about our progress, solutions to known issues, timeline changes, and available resources. These updates complement other
communication channels, such as office hours, web updates, and campus publications. To catch up on previous updates, visit
<a href="https://drive.google.com/drive/folders/1XamVLyD0GklUUJ6aGODEb0FK-cVYOaxO?usp=sharing">
<span style="color:#1155CC">Impact23 Faculty Updates</span></a>.<o:p></o:p></span></p>
<p class="MsoTitle"><a name="_61omrh8oc2gb"></a><span lang="EN">Staying informed is key! Access the regularly updated<a href="https://impact23.ucr.edu/known-issues-tracker">
</a><a href="https://impact23.ucr.edu/known-issues-tracker"><span style="color:#1155CC">Known Issues Tracker</span></a>, and for a comprehensive update for the entire campus, don’t miss that latest newsletter at<a href="https://impact23.ucr.edu/insider-news-digest#insider-newsletters">
</a><a href="https://impact23.ucr.edu/insider-news-digest#insider-newsletters"><span style="color:#1155CC">Insider News</span></a>.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<b><i><u><span lang="EN">KEY FACULTY UPDATES<o:p></o:p></span></u></i></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<b><span lang="EN">Fiscal Close</span></b><span lang="EN">: As the new fiscal year approaches, please note that department fiscal staff are focused on meeting several critical deadlines and activities to ensure a successful fiscal close and effective budgeting
for the upcoming year. Your cooperation and timely submission of required documents and approvals are greatly appreciated.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<b><span lang="EN">Notification Request:</span></b><span lang="EN"> The <a href="https://impact23.ucr.edu/program-team#faculty-advisory-workgroup">
<span style="color:#1155CC">Faculty Advisory Workgroup</span></a> has requested that Principal Investigators (PIs) be notified immediately upon UCR's receipt of a notice of award (NOA). There have been instances where sponsors, such as the NIH, have approved
awards, but PIs were not promptly informed. Prompt notification of PIs upon receiving the NOA will expedite necessary PI actions and accelerate the initiation of research projects.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span lang="EN">Research and Economic Development (RED) is researching solutions to ensure PIs are informed promptly. Various methods, including automated email notifications and in-system notifications, are under review.<br>
<br>
<b>Procurement:</b> You may visit <a href="https://impact23.ucr.edu/UCRProcurement">
<span style="color:#1155CC">UCR Procurement</span></a> for top tips on partnering with Procurement Services to expedite purchases.
<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<b><span lang="EN">Supplier Onboarding & Payments:</span></b><span lang="EN"> Onboarding suppliers with tax-reportable payments, such as honorariums and human subject payments, remains a top priority. This is a reminder that for payments (excluding one-time
reimbursements), payee onboarding should be requested and completed before the individual(s) arrive on campus. The payee must submit all necessary information and tax forms to complete the process. We acknowledge that this can be challenging and may require
staff assistance to ensure completion. Faculty and staff are encouraged to share only the most current guidance to help expedite the process, as there have been updates since its initial implementation.
<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-top:12.0pt;mso-list:l0 level1 lfo1"><span lang="EN"><a href="https://drive.google.com/file/d/1kpYhK0acHHbtrXE9TtmA5n10TCf2u6ka/view?usp=sharing"><span style="color:#1155CC">Supplier/Payee Registration - Next Steps</span></a><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1"><span lang="EN"><a href="https://drive.google.com/file/d/1AoFadA2TymLOgMajDaL80abkDAtH-QKY/view?usp=drive_link"><span style="color:#1155CC">Non-PO Supplier Guide</span></a><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1"><span lang="EN"><a href="https://drive.google.com/file/d/1zzW07Lk6UPB5O8Hpq6gUhaw42DIgIbOl/view?usp=drive_link"><span style="color:#1155CC">Foreign Nonresident Payments</span></a><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo1"><span lang="EN"><a href="https://drive.google.com/file/d/1aXMkIqGhxflrZj6Q2JTwK8j9eDpKo4DN/view?usp=drive_link"><span style="color:#1155CC">Accessing Supplier Portal through Password Reset</span></a><o:p></o:p></span></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<b><span lang="EN">Payroll Certification System:</span></b><span lang="EN"> Development work on the new Payroll Certification system is underway,
<span class="ui-provider">with central office testing officially commencing on 6/12. Due to the involvement of faculty in payroll certifications, this tool will only be released after thorough data validation during the testing phase.</span><br>
<br>
<b>Web Recharge Tool:</b> Significant progress was made with Web Recharge. 115 service providers have been created in production, with 67 billing over 17,000 charges. Ongoing efforts include troubleshooting a credit memo issue to ensure accurate transactions
and developing template billing to streamline mass billing uploads. Additionally, a new form for requesting additional service providers is being created.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<b><span lang="EN">PI Financial Reporting Needs</span></b><span lang="EN">: <span class="normaltextrun">
<span style="color:black;background:white">We have received feedback from Principal Investigators (PIs) indicating the need for more comprehensive transactional detail financial reporting for their contracts and grants. To address this, we are actively gathering
insights from various departments across campus to ensure our reporting meets the specific requirements and needs of PIs.</span></span><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<b><span lang="EN">Impact23 Priorities for the Near Future: </span></b><span lang="EN">We are collecting input from across campus on key priorities for improvements in Impact23, so we can provide more value to the campus. Some adjustments may be more modest
and some may be more like reengineering a current process. Please feel free to pass along any of your ideas to your Organizations CFAO.
<b><o:p></o:p></b></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<b><i><u><span lang="EN">RESOURCES FOR FACULTY<o:p></o:p></span></u></i></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span lang="EN">Faculty members and the organization’s finance and administration staff have access to various resources to navigate Impact23 effectively.</span><span lang="EN" style="font-size:12.0pt;line-height:115%"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<b><span lang="EN">Impact23 Meetings:</span></b><span lang="EN"> Visit the Impact23 calendar to stay updated on upcoming meetings and office hours. These sessions offer updates on stabilization efforts and are an opportunity to address current issues. Access
the calendar here:<a href="https://impact23.ucr.edu/impact23-calendar"> </a><a href="https://impact23.ucr.edu/impact23-calendar"><span style="color:#1155CC">https://impact23.ucr.edu/impact23-calendar</span></a>.</span><u><span lang="EN" style="font-size:12.0pt;line-height:115%"><o:p></o:p></span></u></p>
<p class="MsoNormal" style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<b><span lang="EN">Known Issues Tracker: </span></b><span lang="EN">Review the <a href="https://impact23.ucr.edu/known-issues-tracker">
<span style="color:#1155CC">Known Issues Tracker</span></a> for the latest information and guidance on financial processes and report issues. This resource offers guidance on financial system issues and communicates the impact on PIs.<br>
<br>
<b>Support:</b> For any Impact23 system-related central inquiries, faculty are welcome to submit a ticket at
<a href="http://ucrsupport.service-now.com/finadmin_portal"><span style="color:#1155CC">ucrsupport.service-now.com/finadmin_portal</span></a>.
<span style="color:black">Please note that the Concierge Zoom call queue will be phased out on 6/30. Moving forward, if central support is needed, please submit a ticket for assistance.
</span><br>
<br>
Sincerely,</span><span lang="EN" style="font-size:12.0pt;line-height:115%"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span lang="EN">Gerry Bomotti on behalf of the Impact23 Executive Steering Committee
</span><span lang="EN" style="font-size:12.0pt;line-height:115%"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN" style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:normal"><b><span style="color:#1F497D">Gerry Bomotti<o:p></o:p></span></b></p>
<p class="MsoNormal" style="line-height:normal"><i><span style="color:#1F497D">Vice Chancellor and CFO<o:p></o:p></span></i></p>
<p class="MsoNormal" style="line-height:normal"><span style="color:#1F497D">Planning, Budget & Administration
<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:normal"><span style="color:#1F497D">4118 Hinderaker Hall<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:normal"><span style="color:#1F497D">900 University Ave., Riverside, CA 92521<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:normal"><span style="color:#2F5496">Office: 951-827-7312
</span><span style="color:#1F4E79">|</span><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:gray">
</span><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:#2F5496">Cell:
</span><span style="color:#2F5496">702-232-5267<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:normal"><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><a href="mailto:gerry.bomotti@ucr.edu"><span style="color:#0563C1">gerry.bomotti@ucr.edu</span></a></span><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:normal"><span style="font-family:"Book Antiqua",serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal" style="line-height:normal"><span style="font-family:"Calibri",sans-serif"><img border="0" width="250" height="78" style="width:2.6041in;height:.8125in" id="Picture_x0020_1" src="cid:image001.png@01DABD69.359ABCC0"></span><span style="font-family:"Book Antiqua",serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:normal"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN" style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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