<div dir="ltr"><div class="gmail_quote gmail_quote_container"><div dir="ltr" class="gmail_attr"><br></div><div dir="ltr">
<p class="MsoNormal" style="margin:0in 0in 8pt;line-height:107%;font-size:11pt;font-family:Calibri,sans-serif">Date:<b> </b>February
14, 2025<b></b></p>
<p class="MsoNormal" style="margin:0in 0in 8pt;line-height:107%;font-size:11pt;font-family:Calibri,sans-serif">To: FACULTY,
ACADEMIC APPOINTEES, DEANS, ACADEMIC PERSONNEL STAFF AND CFAOS<span style="font-size:10pt;line-height:107%"></span></p>
<p class="MsoNormal" style="margin:0in;line-height:107%;font-size:11pt;font-family:Calibri,sans-serif">From: <span>DANIEL JESKE, VICE PROVOST FOR ACADEMIC
PERSONNEL </span></p>
<p class="MsoNormal" style="margin:0in 0in 8pt;line-height:107%;font-size:11pt;font-family:Calibri,sans-serif"> ACADEMIC
PERSONNEL OFFICE </p>
<p style="margin:0in 0.5in 0in 0in;font-size:12pt;font-family:"Times New Roman",serif"><span><span style="font-family:Calibri,sans-serif">Re:<b> </b></span></span> <span><b><span style="font-size:11pt;font-family:Calibri,sans-serif">AB
1905 Information and Campus Guidance</span></b></span><span><b><span style="font-size:11pt;font-family:Calibri,sans-serif"></span></b></span></p>
<p style="margin:0in;vertical-align:baseline;font-size:12pt;font-family:"Times New Roman",serif"><span><span style="font-size:11pt;font-family:Calibri,sans-serif"> </span></span></p>
<p style="vertical-align:baseline;margin-right:0in;margin-left:0in;font-size:12pt;font-family:"Times New Roman",serif"><span><span style="font-family:Calibri,sans-serif">On January 1, 2025, A new bill was
signed into California state law that requires the University to adopt a
written policy regarding official letters of recommendation as a condition of
receiving state funding. Official letters of recommendation are endorsed by the
University and represent the views of the employer.</span></span></p>
<p style="vertical-align:baseline;margin-right:0in;margin-left:0in;font-size:12pt;font-family:"Times New Roman",serif"><span><span style="font-family:Calibri,sans-serif">In addition, APM 036 is being
revised to include this requirement. Information on the revision of APM 036 can
be found here:</span></span></p>
<p style="vertical-align:baseline;margin-right:0in;margin-left:0in;font-size:12pt;font-family:"Times New Roman",serif"><span><span style="font-family:Calibri,sans-serif"> <a href="https://www.ucop.edu/academic-personnel-programs/academic-personnel-policy/policies-under-review/apm-036.html" style="color:rgb(5,99,193)" target="_blank">https://www.ucop.edu/academic-personnel-programs/academic-personnel-policy/policies-under-review/apm-036.html</a></span></span></p>
<p style="vertical-align:baseline;margin-right:0in;margin-left:0in;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Calibri,sans-serif">Most letters of recommendation
written by faculty members and other academic appointees are not considered an
Official Letter of Recommendation. Instead, they are personal
references/letters of recommendation that do not serve as an Official Letter of
Recommendation from the University. Personal references/letters of
recommendation represent the views of the individual letter writer and are
provided in an individual capacity. University letterhead and/or a university
email address can still be used, if the letter clearly states that it is
written from a personal perspective, and the letter is not written on behalf of
the University.</span></p>
<p style="vertical-align:baseline;margin-right:0in;margin-left:0in;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Calibri,sans-serif">To ensure that your letter is not
considered an official letter of recommendation, please add the following (or
similar) language to your personal references/letters of recommendation: “The
following recommendation represents my personal perspective working with [name]
and does not represent the viewpoints of UC Riverside or the University of California
system.”<span></span></span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-size:12pt">Official Letters of Recommendation are
prohibited if it is determined the employee is a respondent in a sexual
harassment complaint and any of the following has occurred:</span><span style="font-size:12pt"></span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-size:12pt"> </span></p>
<p style="margin:0in 0in 0in 21pt;line-height:normal;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-size:12pt">1.<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span><span style="font-size:12pt">There
is a “final administrative decision” (sustained finding) that the<br>
employee committed sexual harassment.</span></p>
<p class="MsoNormal" style="margin:0in 0in 0in 3pt;line-height:normal;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-size:12pt"> </span></p>
<p style="margin:0in 0in 0in 21pt;line-height:normal;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-size:12pt">2.<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span><span style="font-size:12pt">The
employee resigned while an investigation is pending and before a final<br>
administrative decision is made.</span></p>
<p style="margin:0in 0in 0in 0.5in;line-height:107%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-size:12pt;line-height:107%"> </span></p>
<p style="margin:0in 0in 0in 21pt;line-height:normal;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-size:12pt">3.<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span><span style="font-size:12pt"> The employee enters a settlement with the
University based on the<br>
allegations arising from the sexual harassment complaint.</span></p>
<p style="margin:0in 0in 8pt 0.5in;line-height:107%;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-size:12pt;line-height:107%"> </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-size:12pt">Before providing an Official Letter of
Recommendation to an employee (academic, staff, or student), <b>there must be a
consultation with the appropriate entities</b> to determine if the employee is
a respondent in a sexual harassment complaint filed with the University. </span><span><span style="font-size:12pt">If you think you need to write an official
letter of recommendation, please contact the Academic Personnel Office via </span></span><a href="mailto:academicpersonnel@ucr.edu" style="color:rgb(5,99,193)" target="_blank"><span style="font-size:12pt">academicpersonnel@ucr.edu</span></a><span><span style="font-size:12pt"> for assistance with the necessary
consultation. </span></span><span style="font-size:12pt"></span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:11pt;font-family:Calibri,sans-serif"><span style="font-size:12pt"> </span></p>
<p style="margin:0in;vertical-align:baseline;font-size:12pt;font-family:"Times New Roman",serif"><span><span style="font-family:Calibri,sans-serif"> </span></span></p>
<p style="margin:0in;vertical-align:baseline;font-size:12pt;font-family:"Times New Roman",serif"><span><span style="font-family:Calibri,sans-serif">Sincerely,</span></span></p>
<p style="margin:0in;vertical-align:baseline;font-size:12pt;font-family:"Times New Roman",serif"><span><span style="font-family:Calibri,sans-serif"> </span></span></p>
<p style="margin:0in;vertical-align:baseline;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Calibri,sans-serif;font-size:12pt">Daniel
Jeske</span></p>
<p style="margin:0in;vertical-align:baseline;font-size:12pt;font-family:"Times New Roman",serif"><span><span style="font-family:Calibri,sans-serif">Vice
Provost for Academic Personnel</span></span></p></div>
</div></div>