<div dir="ltr"><font face="arial, sans-serif">Dear Colleagues,</font><div><font face="arial, sans-serif"><br></font></div><div><p class="MsoNormal" style="margin:0in"><font face="arial, sans-serif">The University of California (systemwide) invites comments on proposed revisions
to Section 500 of the Academic Personnel Manual (APM - 500, Recruitment).  </font><span style="font-family:arial,sans-serif">Summarized below are
the key points in the revision that is being distributed for systemwide
review. </span><span style="font-family:arial,sans-serif">The policy revisions respond to the need to incorporate SB 791 and AB 810 into UC policy.  You will recall discussion of these bills on our campus that began with </span><a href="https://academicpersonnel.ucr.edu/sites/default/files/2025-01/misconduct-and-background-check-guidelines-12.20.24.pdf" style="font-family:arial,sans-serif">this memo</a><span style="font-family:arial,sans-serif"> just before the holiday break in December.   </span></p><p class="MsoNormal" style="margin:0in"><span style="font-family:arial,sans-serif"><br></span></p><p class="MsoNormal" style="margin:0in"><span style="font-family:arial,sans-serif">The proposed revisions to APM 500 address:</span></p>

<p class="MsoNormal" style="margin:0in"><font face="arial, sans-serif"> </font></p>

<p class="MsoNormal" style="margin:0in"><font face="arial, sans-serif"><u>Misconduct Disclosure Form</u>:  </font><span style="font-family:arial,sans-serif">All
applicants who are identified as finalists for academic appointments are
required to complete a misconduct disclosure questionnaire and disclose any
final administrative or judicial decisions issued within the last seven (7)
years from the date of submission of an employment application determining that
the applicant committed misconduct, including sexual harassment.</span></p>

<p class="MsoNormal" style="margin:0in"><font face="arial, sans-serif"> </font></p>

<p class="MsoNormal" style="margin:0in"><font face="arial, sans-serif"><u>Release Form</u>: </font><span style="font-family:arial,sans-serif">Applicants
who are identified as finalists for a tenure-track/tenured position or a
position in the Professor of Teaching Series are required to sign a release
form authorizing the release of information by the applicant’s previous
employers to the University concerning any allegations of misconduct in order
to permit the University to evaluate the released information with respect to
the criteria for potential employment. The hiring unit is required to obtain
the release form for proposed appointees in these series and to engage
in a reasonable attempt to obtain information from the previous employer when
the applicant reaches the final stages of the application process.</span></p>

<p class="MsoNormal" style="margin:0in"><span style="font-family:arial,sans-serif">In the
event that a previous employer discloses misconduct, the hiring unit shall follow-up
with the applicant to give that individual an opportunity to respond.</span></p>

<p class="MsoNormal" style="margin:0in"><font face="arial, sans-serif"> </font></p>

<p class="MsoNormal" style="margin:0in"><font face="arial, sans-serif"><u>Local Implementation Procedures</u>: </font><span style="font-family:arial,sans-serif">Vice
Provosts/Vice Chancellors who oversee academic personnel are responsible for
developing implementing procedures for the confidential management and tracking
of misconduct disclosure questionnaires and release forms, as well as
confidential decision-making and communication processes involving applicants,
previous employers, and University administrators. In order to protect a
candidate’s privacy, the misconduct disclosure form and any information
pertaining to prior misconduct must be treated as confidential, retained per
local procedures, and disposed in accordance with University of California
records retention policy.</span></p>

<p class="MsoNormal" style="margin:0in"><font face="arial, sans-serif"> </font></p>

<p class="MsoNormal" style="margin:0in"><font face="arial, sans-serif">The proposed revisions
to the APM - 500 are posted to the <a href="https://www.ucop.edu/academic-personnel-programs/academic-personnel-policy/policies-under-review/index.html" style="color:blue">Systemwide Academic Personnel</a> website under the “Systemwide Review” tab.  </font><span style="font-family:arial,sans-serif">If you have any
questions or if you wish to comment, please email me at <a href="mailto:vpap@ucr.edu">vpap@ucr.edu</a> no later than May 7, 2025. </span></p><p class="MsoNormal" style="margin:0in"><span style="font-family:arial,sans-serif"><br></span></p><p class="MsoNormal" style="margin:0in"><span style="font-family:arial,sans-serif">Thank you,<br>Dan</span></p></div></div>