[Msoadm] FY26 Fiscal Close Weekly Update – 5/28 to 6/4

[Asirra Suguitan]

Dear Colleagues,

As we continue through FY26 Fiscal Close activities, we would like to share
important reminders, upcoming deadlines, recent updates, and available
support resources for the upcoming weeks.
Key Upcoming Deadlines & Reminders

Please review the upcoming deadlines and activities scheduled over the next
7–10 days. Some deadlines may continue appearing in multiple weekly updates
leading up to the due date to help support awareness and planning.

Responsible Office/Contact

Deadline

Cutoff Time

Action

Description

Academic Personnel & Accounting Office

05/28/26

5:00 PM

Identify Salary Cap Payroll (UCPath) Adjustments

Department Financial Managers, Department FAOs, and Organization CFAOs
should review salaries paid on capped awards/projects to ensure compliance
with the Agency Salary Cap limitations and initiate payroll expense
transfers as appropriate.

Note: NIH cap include Payroll Direct Costs + Indirect Costs

Campus NIH guidelines revised on 3/23/2026:
https://academicpersonnel.ucr.edu/compensation#local-compensation-policy-and-

Academic Personnel

05/29/26

5:00 PM

Verify NIH Salary Cap and complete payroll adjustments

Department Financial Managers, Department FAOs, and Organization CFAOs
should verify NIH Salary Cap payroll adjustments have been completed.
Salaries charged to NIH awards/projects cannot exceed the caps and are
subject to audit disallowances.

Financial Planning & Analysis

05/31/26

5:00 PM

Funding for Academic & Staff Salary Increases

Provide requests for previously approved staff and academic salary
increases including supporting documentation to FP&A. (Excludes July 1 new
fiscal year academic and staff merits & promotions)

Financial Planning & Analysis/General Accounting (Accounting Office)

05/31/26

5:00 PM

CFAOs review and update recharge, sales & service rates for the new Fiscal
Year

Organizational CFAOs should coordinate with departments under their
organization to review and update all rates for recharges and sales and
service activities that are not subject to a campus review process. Per UC
Policy Business & Finance Bulletin A-47, “prices shall be adjusted at least
annually to eliminate any surpluses or deficits,” and UCR Policy and
Procedure 300-66 states that “a revised rate schedule must then be
published no later than 30 days before its effective date.” For Service
Providers using Web Recharge, Department Financial Officers should ensure
rates are ready to be updated in the Work Order system and reviewed
annually.

General Accounting (Accounting Office)

06/03/26

5:00 PM

Annual Transfer to Asset Acquisition/Reserve for Equipment

Sales & Service and Auxiliary enterprises are eligible to request a
year-end transfer of funds from Operations to an Asset Acquisition/Reserve
Fund to cover the cost of capital equipment already purchased or to set
aside funding for the future purchase of capital equipment, in accordance
with Campus Policies 300-66 and 300-66B. For guidance, please refer to the
following resources:

(1) Service & Auxiliary Equipment Reserve Transfer Guide (
https://bfs.ucr.edu/document/service-aux-equipment-reserve-transfer-guide)

(2) Transfers Related to Equipment Use (
https://bfs.ucr.edu/document/svc-aux-transfer-asset-acq-equip)

(3) Transfers Related to Software Use (
https://bfs.ucr.edu/document/svc-aux-transfer-asset-acq-softw)
Change Log Updates

There were no updates to the FY26 Change Log this week.

We encourage you to review the Change Log regularly to ensure you are
working from the most current information.
Fiscal Close Resources & Upcoming Office Hours

All FY26 Fiscal Close resources are available on the Fiscal Close webpage
<https://accounting.ucr.edu/FY26-Year-End-Close>, including the Schedule &
Deadlines, Change Log, Key Contacts, Office Hours recordings and materials,
reports, forms, and training resources.

For questions, please contact the responsible office listed in the Key
Contacts section, or email fyclose at ucr.edu if your situation is not
addressed.

Departments are also encouraged to attend upcoming Fiscal Close Office
Hours for questions and support.

Link to Join: https://ucr.zoom.us/j/95091586921

   -

   Wednesday, June 3 | 1:00–2:00 p.m.
   -

   Thursday, June 18 | 2:00–3:00 p.m.

Thank you for your support in achieving a successful fiscal close.

Sincerely,

*Asirra Suguitan*
Associate Vice Chancellor and Campus Controller
Business and Financial Services | University of California, Riverside
http://bfs.ucr.edu/
[image: ucr-logo-email]
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