From asirra.suguitan at ucr.edu Thu Oct 1 18:50:16 2026 From: asirra.suguitan at ucr.edu (Asirra Suguitan) Date: Thu, 1 Oct 2026 18:50:16 -0700 Subject: [Msoadm] Concur Fall Learning Series Kicks Off October 9 In-Reply-To: References: Message-ID: Dear Colleagues, Please share with travelers who enter their travel in Concur, as appropriate. Join Business & Financial Services this October for the *Concur Fall Learning Series*, a practical three-part series designed to help campus users get more out of Concur Travel and Expense. Rather than revisiting the basics, the series will focus on *recent improvements, common pain points, helpful tips and tools, and enhancements UCR is evaluating based on the campus feedback survey.* We?ll also highlight resources and guidance that can make navigating Concur a little easier. Whether you use Concur regularly or support others with travel and expense processes, we encourage you to join us, bring your questions, and learn what?s new. *Fridays, 1:00?2:00 p.m.* *October 9, 16, and 23, 2026* *Zoom:* https://ucr.zoom.us/s/99785337508 *No registration is required. Attend one session or join us for the full series.* *Bring your questions and get ready to learn!* Sincerely, *Asirra Suguitan* Associate Vice Chancellor and Campus Controller Business & Financial Services http://bfs.ucr.edu/ [image: ucr-logo-email] -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image002.png Type: image/png Size: 12023 bytes Desc: not available URL: From puja.pathak at ucr.edu Wed Oct 7 08:22:00 2026 From: puja.pathak at ucr.edu (Puja Pannu) Date: Wed, 7 Oct 2026 08:22:00 -0700 Subject: [Msoadm] 2026 - 2027 Winter Holiday Closure In-Reply-To: References: Message-ID: [image: image.png] *October 7, 2026* To: HR Campus Partners From: Central Human Resources Re: 2026 - 2027 Winter Holiday Closure This communication is to inform you of UC Riverside?s plan to observe a Winter Holiday Closure during the 2026-2027 holiday season. The campus is scheduled to close beginning Thursday, December 24, 2026, and will reopen on Monday, January 4, 2027. Pursuant to Personnel Policy 2.210: Absence from Work and relevant provisions of our collective bargaining agreements, the campus will observe the holidays on the following days. Campus Winter Holiday Closure Dates Thursday, December 24, 2026 Campus Closed - Christmas Eve** Friday, December 25, 2026 Campus Closed - Christmas Day** December 26 - 27, 2026 Campus Closed - Weekend Monday, December 28, 2026 Campus Closed - Curtailment Day* Tuesday, December 29, 2026 Campus Closed - Curtailment Day* Wednesday, December 30, 2026 Campus Closed - Curtailment Day* Thursday, December 31, 2026 Campus Closed - New Year?s Eve** Friday, January 1, 2027 Campus Closed - New Year?s Day** Monday, January 4, 2027 Campus Reopens *Non-paid days during the holiday closure period unless an employee elects to use vacation accruals or compensatory time. **University paid holiday. Four (4) university-paid holidays (December 24, 25, 31, and January 1) will be observed while the campus is closed. However, three (3) days (December 28, 29, and 30) are considered curtailment leave days and are not paid holidays. Employees have the choice of the following options to cover the non-paid days during the holiday closure period. - Employees may use vacation days in advance of their actual accrual. - Newly hired employees, represented and policy-covered, may use their vacation accruals before completing six (6) continuous months on pay status. - Employees with accrued compensatory time may elect to use it to cover the three (3) days off or to offset the use of vacation time. - Employees who do not wish to use vacation or compensatory time off may request leave without pay, pending departmental approval. In this case, employees will not lose hourly vacation or sick leave accruals for these three (3) days. In accordance with regular procedures for scheduling vacation, employees should notify their supervisors in advance as to which option or combination of options they choose to use. For represented employees, closure days will be processed in accordance with existing contract provisions and are subject to discussion and/or collective bargaining where applicable. As in previous years, certain essential services will not be closed during this period. Employees who might be expected to work should check with their supervisors for confirmation. Researcher access to critical research facilities will continue and select research facilities requiring access will continue to be maintained by Facilities Services. In addition, grading deadlines will remain unchanged. Comments or questions regarding application of personnel policies during the winter closure may be sent to Central Human Resources Policy at hrpolicy at ucr.edu or submit a HR Ticket Request . Comments or questions regarding application of collective bargaining agreements may be sent to Labor Relations at labor.relations at ucr.edu. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 7662 bytes Desc: not available URL: From puja.pathak at ucr.edu Mon Oct 12 10:11:03 2026 From: puja.pathak at ucr.edu (Puja Pannu) Date: Mon, 12 Oct 2026 10:11:03 -0700 Subject: [Msoadm] Updates to UCR Procedure 650-28: Employment Eligibility Verification (Form I-9) In-Reply-To: References: Message-ID: [image: image.png] *October 12, 2026* To: Campus Human Resources Partners and Shared Service Centers From: Central Human Resources Policy Re: Updates to UCR Procedure 650-28: Employment Eligibility Verification (Form I-9) Central Human Resources has revised UCR Procedure 650-28 (Employment Eligibility/Form I-9) to align with current Form I-9 guidelines and terminology, as well as to clarify the roles of departments and Shared Service Centers. Who The Revisions Impact This revised procedure applies to all departments and Shared Service Centers involved in managing employment eligibility verification, including staff assigned to perform Form I-9 verifications and facilitate remote I-9 processing. Revisions Key revisions include: - clarifying department and Shared Service Center responsibilities related to Form I-9 completion, verification, training, work authorization monitoring, and timely processing; - updating the definition and procedures related to remote agents, including responsibilities for reviewing original documents and completing Section 2 through Tracker I-9; - adding and updating supporting definitions, including Form I-9, Hire, Lists of Acceptable Documents, Remote Agent, and Remote Employee; - removing references to notary services from the remote I-9 process; - updating Form I-9 terminology to align with current USCIS requirements, including replacing references to Section 3 with Supplement B, Reverification and Rehire; - clarifying that Tracker I-9 is the system of record for campus I-9 records and that departments/Shared Service Centers are responsible for reviewing and verifying Form I-9-related documentation; - providing additional clarification regarding reverification, rehires, acceptable receipts, and expiring work authorization. Resources The updated procedure is now available in PolicyKing and can be accessed here: Procedure 650-28: Employment Eligibility (Form I-9) For questions regarding procedures or USCIS requirements, please contact the CHR Policy Team at hrpolicy at ucr.edu. Questions regarding Tracker I-9 access and systems may be directed to the UCR I-9 Admins via the Tracker I-9 Request portal . Please review the updated procedure and share this information with the appropriate individuals within your area who support the Form I-9 process. Thank you for your continued partnership in supporting consistent and compliant I-9 practices across campus. -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: image.png Type: image/png Size: 7662 bytes Desc: not available URL: