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</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><img width="144" height="47" id="Picture_x0020_2" src="cid:image001.png@01D72563.B7A590B0"></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:13.5pt;margin-bottom:.0001pt;line-height:normal">
<span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:13.7pt;margin-bottom:.0001pt;line-height:normal">
<span style="font-family:"Arial",sans-serif">March 30, 2021<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:13.7pt;margin-bottom:.0001pt;line-height:normal">
<span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="608" style="width:455.65pt;margin-left:9.0pt;border-collapse:collapse">
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<p class="MsoNormal" style="mso-margin-top-alt:3.0pt;margin-right:0in;margin-bottom:3.0pt;margin-left:0in;line-height:normal">
<span style="font-family:"Arial",sans-serif">To:<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:3.0pt;margin-right:0in;margin-bottom:3.0pt;margin-left:5.3pt;line-height:normal">
<span style="font-family:"Arial",sans-serif">HRLG, HROG, Business Officers and Staff Employees<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:3.0pt;margin-right:0in;margin-bottom:3.0pt;margin-left:0in;line-height:normal">
<span style="font-family:"Arial",sans-serif">From:<o:p></o:p></span></p>
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<td width="547" valign="top" style="width:410.55pt;padding:0in 0in 0in 0in">
<p class="MsoNormal" style="mso-margin-top-alt:3.0pt;margin-right:0in;margin-bottom:3.0pt;margin-left:5.3pt;line-height:normal">
<span style="font-family:"Arial",sans-serif">Human Resources<o:p></o:p></span></p>
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<span style="font-family:"Arial",sans-serif">Re:<o:p></o:p></span></p>
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<span style="font-family:"Arial",sans-serif">UC Policy PPSM-2.210: Absence from Work<o:p></o:p></span></p>
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<td width="608" colspan="2" valign="top" style="width:455.65pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="mso-margin-top-alt:6.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;text-align:justify;line-height:110%">
<span style="font-family:"Arial",sans-serif">This communication is to inform you of recent revisions to UC’s PPSM-2.210: Absence from Work policy and the Pay for Family Care & Bonding Employee Consultation Period. Please note, while the information appears
to mirror the same communications they are in fact separate areas of PPSM-2.210 which pertain to leaves.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:0in;margin-bottom:.0001pt;text-align:justify;line-height:110%">
<span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;line-height:110%"><span style="font-size:12.0pt;line-height:110%;font-family:"Arial",sans-serif;color:#0070C0">PPSM-2.210: Absence from Work (AFW) Policy<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;text-align:justify;line-height:110%">
<span style="font-family:"Arial",sans-serif">The Absence from Work Policy has undergone a technical review to comply with state revisions to The California Family Rights Act (CFRA), which became effective on January 1, 2021. While this information was communicated
to Human Resources representatives in January, the AFW policy is updated with the necessary language.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.0pt;margin-left:26.15pt;text-align:justify;text-indent:-26.15pt;mso-text-indent-alt:-.25in;line-height:110%;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:12.0pt;line-height:110%;font-family:Symbol;color:#323E4F"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>·<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-family:"Arial",sans-serif">The following changes to CFRA will affect Family and Medical Leave (FML) administration at UC:<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.0pt;margin-left:48.65pt;text-align:justify;text-indent:-.25in;line-height:110%;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">Expanding the category of family members for whom an employee may take leave to provide care to include grandparents, grandchildren, siblings;<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.0pt;margin-left:48.65pt;text-align:justify;text-indent:-.25in;line-height:110%;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">In addition, CFRA is expanding the category of children for whom an employee may take leave to provide care. The child no longer has to be under 18 or an adult dependent child; and<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.0pt;margin-left:48.65pt;text-align:justify;text-indent:-.25in;line-height:110%;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">Expanding the reasons for which leave may be taken to include Qualifying Exigency Leave. Qualifying Exigency Leave is leave taken because of a qualifying exigency related to the covered
active duty or call to covered active duty of an employee’s spouse, domestic partner, child, or parent in the Armed Forces of the United States.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.0pt;margin-left:30.65pt;text-align:justify;text-indent:-30.65pt;mso-text-indent-alt:-.25in;line-height:110%;mso-list:l1 level1 lfo1">
<![if !supportLists]><span style="font-size:12.0pt;line-height:110%;font-family:Symbol;color:#323E4F"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>·<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-family:"Arial",sans-serif">The policy was revised with:<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.0pt;margin-left:48.65pt;text-align:justify;text-indent:-.25in;line-height:110%;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">Technical and clarifying edits, for compliance with the legal requirements of CFRA effective January 1, 2021, and corresponding updates to FML implementation parameters;<o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:3.0pt;margin-left:48.65pt;text-align:justify;text-indent:-.25in;line-height:110%;mso-list:l1 level2 lfo1">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">Typographical and/or stylistic amendments, including: alphabetizing Definitions; using acronyms after first reference, capitalizing or spelling out numerals per THE UC style guide;
and deleting links to old policies; <o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">Removing any existing gendered pronouns and replacing them with gender-neutral language; and<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">Fixing formatting and/or typographical errors.<o:p></o:p></span></p>
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<span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
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<span style="font-family:"Arial",sans-serif">The revised policy is available for review and for reference on UCOP’s website at
<a href="http://policy.ucop.edu/">http://policy.ucop.edu/</a>.<o:p></o:p></span></p>
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<span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
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<span style="font-size:12.0pt;line-height:110%;font-family:"Arial",sans-serif;color:#0070C0">PPSM-2.210: Absence from Work – Pay for Family Care & Bonding Employee Consultation Period<o:p></o:p></span></p>
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<span style="font-family:"Arial",sans-serif">Last month, a communication regarding Pay for Family Care & Bonding was distributed for management consultation/comment. UCOP reviewed those comments, incorporated additional changes, and now this is an opportunity
to further comment and give staff employees an opportunity to provide comments on the proposed changes.<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:12.0pt;line-height:110%;font-family:Symbol;color:#323E4F"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>·<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-family:"Arial",sans-serif">The proposed revisions to PPSM-2.210: Absence from Work include but are not limited to:<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">Language that describes the new Pay for Family Care Bonding option, which will be implemented on July 1, 2021;<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">Substitution of Paid Leave Benefits for Unpaid Family Medical Leave (FML)<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">Pay for Family Care and Bonding (PFCB);<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">PFCB Calculation; and<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">Pay and Benefit Considerations.<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:12.0pt;line-height:110%;font-family:Symbol;color:#323E4F"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>·<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-family:"Arial",sans-serif">Draft documents:<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">The proposed policy revisions are attached for your review in a redline and clean version.<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:12.0pt;line-height:110%;font-family:Symbol;color:#323E4F"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>·<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-family:"Arial",sans-serif">Employee Consultation and Review Period:<o:p></o:p></span></p>
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</span></span></span><![endif]><span style="font-family:"Arial",sans-serif">Comment period March 24, 2021 – April 22, 2021.<o:p></o:p></span></p>
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<span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
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<span style="font-family:"Arial",sans-serif">Staff employees in Professional & Support Staff (PSS), Manager & Senior Professionals (MSP), and Senior Management Group (SMG) personnel groups who wish to provide comments on the proposed revisions may submit them
to: <b><span style="color:#002060"><a href="mailto:HRPolicy@ucr.edu"><span style="color:#002060">HRPolicy@ucr.edu</span></a> by Thursday, April 22, 2021 at 5:00 p.m.</span></b><o:p></o:p></span></p>
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