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<p class="MsoNormal"><span style="color:#1F497D">Dear Colleagues,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">With fiscal year end efforts underway, key payroll processing deadlines are being shared with the goal of reducing the need for salary cost transfers for the remaining June pay periods.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">For the month of June, there are three payroll pay periods. To ensure each position’s salaries and benefits are charged to the correct FAU, please review current funding of all active positions and make changes
using the FAU tool on or before the due dates below.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpFirst" style="text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D">Biweekly pay period end date:<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D">June 12, 2021<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.5in;mso-add-space:auto;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D">Approved FAU Change request due on or before June 15, 2021</span><b><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:red">*</span></b><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D"><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D">June 26, 2021<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.5in;mso-add-space:auto;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D">Approved FAU Change request due on or before June 23, 2021</span><b><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:red">*</span></b><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D">Monthly<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D">June 30, 2021<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpLast" style="margin-left:1.5in;mso-add-space:auto;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D">Approved FAU Change request due on or before June 23, 2021</span><b><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:red">*</span></b><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:red">*</span></b><i><span style="color:red">If the FAU change is for complex, please submit the request to your SSC as early as possible to ensure the request is processed by the due dates</span></i><b>.<o:p></o:p></b></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Below are tips on tools that can be used to check departmental position current funding:<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpFirst" style="text-indent:-.25in;mso-list:l1 level1 lfo4">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D">Use the “Current and Future Position Funding” Reports available in iReport under UCPath Local Reports<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;mso-list:l1 level2 lfo4">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:"Courier New";color:#1F497D"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D">All SuperDOPE and HRDW users automatically have access<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;mso-list:l1 level2 lfo4">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:"Courier New";color:#1F497D"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D">Reports are organized by ORG, and within an org by department<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;mso-list:l1 level2 lfo4">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:"Courier New";color:#1F497D"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D">From the main menu of iReport:<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.5in;mso-add-space:auto;text-indent:-.25in;mso-list:l1 level3 lfo4">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:Wingdings;color:#1F497D"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D">Click UCPath Local Reports<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.5in;mso-add-space:auto;text-indent:-.25in;mso-list:l1 level3 lfo4">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:Wingdings;color:#1F497D"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D">Click Position Funding<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.5in;mso-add-space:auto;text-indent:-.25in;mso-list:l1 level3 lfo4">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:Wingdings;color:#1F497D"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D">Click on your ORG link to download the report<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;mso-list:l1 level2 lfo4">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:"Courier New";color:#1F497D"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D">These reports are generated weekly<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;mso-list:l1 level2 lfo4">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:"Courier New";color:#1F497D"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D">The report identifies current funding by positions and highlights errors that require correction. Examine if the funding is still
appropriate for the position for the upcoming payroll periods<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.5in;mso-add-space:auto;text-indent:-.25in;mso-list:l1 level3 lfo4">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:Wingdings;color:#1F497D"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D">Default/Suspense funding is highlighted and easily identifiable. Default funding can be identified when the fund value is “69993”
and the account is “503910”. If any departmental position contain these FAU values, please use the FAU Tool to correct to an appropriate fund source.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.5in;mso-add-space:auto;text-indent:-.25in;mso-list:l1 level3 lfo4">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:Wingdings;color:#1F497D"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D">Positions that do not have funding setup are highlighted and identified with a “No Funding” flag. If any departmental position contains
the “no funding flag”, please use the FAU tool to promptly correct to an appropriate fund source.<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l1 level1 lfo4">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D">HRDW
<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;text-indent:-.25in;mso-list:l1 level2 lfo4">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:"Courier New";color:#1F497D"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D">Query all positions in your area of responsibility and review the funding for accuracy and taking action as necessary through the
FAU Tool to correct FAUs<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="text-indent:-.25in;mso-list:l1 level1 lfo4">
<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D">FAU Tool<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-size:12.0pt;line-height:105%;font-family:"Courier New";color:#1F497D"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt;line-height:105%;font-family:"Times New Roman",serif;color:#1F497D">Query all positions in your area of responsibility using fund 69993 and taking action as necessary through the FAU Tool to correct
FAUs<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Please review the FY21 Closing Letter for important dates associated with the UCPath Funding Roll Over process and verification of position FAUs for biweekly and monthly employees:
<a href="https://accounting.ucr.edu/document/fy2021-closing-letter-final">https://accounting.ucr.edu/document/fy2021-closing-letter-final</a> . Proactively making position funding correction should reduce the need for salary cost transfers, minimize erroneous
postings to fund 69993, and avoid some frustration until the SCT process is enhanced in UCPath. Please direct questions about this process to</span>
<a href="mailto:ucrfsfeedback@ucr.edu">ucrfsfeedback@ucr.edu</a> using the <span style="color:#1F497D">
subject line: “SCT Reduction”.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Sincerely,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Bobbi McCracken<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Associate Vice Chancellor and Controller<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Business & Financial Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><a href="http://bfs.ucr.edu/"><b><span lang="EN" style="font-size:10.0pt">http://bfs.ucr.edu/</span></b></a></span><b><u><span lang="EN" style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#383838"><o:p></o:p></span></u></b></p>
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