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<div class="WordSection1">
<p class="MsoNormal">Dear Colleagues, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:black">We hope you are well. We are writing to
<b>apprise you of a change to the updated offboarding process</b> that was rolled out last month. As mentioned before this new process will require adjustments and updates as we move forward to ensure it is feasible for our campus and also accounts for exceptions,
exclusions, and scenarios that impact the turnaround time. With that said, please review the changes below</span><span style="color:#44546A">:</span><span style="color:black">
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="color:white;background:teal;mso-highlight:teal">What has changed since we implemented the updated offboarding process?:</span><span style="color:white">
<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo1">At this time, the UCPath Center
<u>cannot support the 72-hour turnaround time for final pay</u> for non-represented, voluntary termination employees. This means that voluntary non-represented employees will continue to receive final paychecks on the next on-cycle check date.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo1">Please continue to provide the 1-day turnaround (where each stakeholder: employee, supervisor, Dept HR/AP staff, SSC should send information to the next level within 1 business day)
so we can streamline the final pay process and make it as efficient as possible on our campus.<o:p></o:p></li></ul>
<p class="MsoNormal"><b><span style="color:white;background:teal;mso-highlight:teal"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="color:white;background:teal;mso-highlight:teal">When will the 72-hour process update take place?</span><span style="color:white">
<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo2">At this time there is no ETA on when UCPath will implement the 72-hour rule for final pay for non-represented voluntary terminations. However, as we receive more information we will
provide updates to all stakeholders. In the meantime, please continue to provide termination information within the 1-day timeframe.<o:p></o:p></li></ul>
<p class="MsoNormal"><b><span style="color:white;background:teal;mso-highlight:teal"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="color:white;background:teal;mso-highlight:teal">Action Items for You</span></b><i><span style="color:white;background:teal;mso-highlight:teal">:</span></i><b><span style="color:white"><o:p></o:p></span></b></p>
<p class="MsoNormal"><b>Supervisors</b>: <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo3">Continue to submit written resignations given to you by your direct report(s) within 1 business day to the Dept HR/AP Staff Member in your Dept /ORG<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l3 level1 lfo3">Reach out to your unit if you are uncertain of who to notify for resignation/termination actions<o:p></o:p></li></ul>
<p class="MsoNormal"><b>Dept HR/AP</b>: <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo4">Continue to submit termination requests within 1 business day to your Shared Service Center<o:p></o:p></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo5">Reach out to your unit if you are uncertain of who to notify for resignation/termination actions<o:p></o:p></li></ul>
<p class="MsoNormal"><b>Shared Service Centers (SSCs)</b>: <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l4 level1 lfo6">Transact and approve Smart HR Termination Template in UCPath per the Dept request within 1 business day to UCPath<o:p></o:p></li></ul>
<p class="MsoNormal"><b><span style="color:white;background:teal;mso-highlight:teal"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><b><span style="color:white;background:teal;mso-highlight:teal">Questions/Comments:</span><span style="color:white">
<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l6 level1 lfo7">Please contact
<a href="mailto:ucpathcsc@ucr.edu">ucpathcsc@ucr.edu</a> if you have any questions related to the overall offboarding process, communication, etc.
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l6 level1 lfo7">Please contact
<a href="mailto:ucrpayroll@ucr.edu">ucrpayroll@ucr.edu</a> if you have any questions regarding the local deductions, imputed income and detailed final pay transaction
<o:p></o:p></li></ul>
<p class="MsoNormal"><b><span style="color:white;background:teal;mso-highlight:teal"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="color:black">We would like to thank all of you for your diligent work and for adopting the new offboarding process.</span><span style="color:#44546A"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">In Partnership, <br>
The Campus Support Center | <a href="mailto:ucpathcsc@ucr.edu">ucpathcsc@ucr.edu</a> |
<a href="http://ucpath.ucr.edu">http://ucpath.ucr.edu</a> <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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