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<p class="MsoNormal">Dear Colleagues, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We hope you are well. As you know fall quarter is upon us, which means it is an incredibly busy time for hiring. With that said, we would like to apprise you of three ways to get your new hires in the system so that they can receive their
NetID in the most efficient way possible. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">This communication is being sent to all stakeholders in the process. Specifically, this email is being distributed to SSC teams, AP Directors/ AP Deans staff, CFAOs and HR/AP Staff that are involved in this process. In addition, the Vice
Provost of Academic Personnel, Dan Jeske, is also communicating to Department Chairs and Faculty/Academic Supervisors.<o:p></o:p></p>
<p class="MsoNormal"><br>
<b><span style="color:white;background:teal;mso-highlight:teal">What to expect with Fall Hiring:</span><span style="color:white">
</span><o:p></o:p></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l7 level1 lfo1">Potential delays in hires due to Fall Quarter volume<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="color:white;background:teal;mso-highlight:teal">What can we do about it:</span><span style="color:white">
<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l7 level1 lfo1">Please remember to be
<b>conscious of deadlines</b> to ensure timely NetID generation<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l7 level2 lfo1">Entire Onboarding Process may take up to 20 business days<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l7 level2 lfo1">Best Practice is to submit onboarding requests for new hires
<u>at least </u>one month (20 or more business days) in advance of employee’s start date especially during peak periods.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l7 level2 lfo1">UCPath Templates should be submitted
<u>a minimum </u>of 10 business days prior to employee’s start date to <i>best ensure
</i>timely NetId generation.<o:p></o:p></li></ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l7 level1 lfo1">Recognize the
<b>three Employee Onboarding Process Routes</b> <o:p></o:p></li></ul>
<ul style="margin-top:0in" type="disc">
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo2">STANDARD PROCESS – Best Method<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo2">PRE-HIRE PROCESS - Preferred Method over the Affiliate NetID Process
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo2">AFFILIATE NETID PROCESS - Least Preferred Method<o:p></o:p></li></ol>
</ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="color:white;background:teal;mso-highlight:teal">Resources to help understand the process:
<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:-.25in;mso-list:l4 level1 lfo3">Please review the attached deck to understand:<o:p></o:p></li></ul>
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:.25in;mso-list:l6 level1 lfo4">The three New Hire Onboarding processes as it relates to NetID Generation<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:.25in;mso-list:l6 level1 lfo4">The difference between each process<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:.25in;mso-list:l6 level1 lfo4">When to use each method<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:.25in;mso-list:l6 level1 lfo4">High-level role-based Process Flow Diagram for each method
<o:p></o:p></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:-.25in;mso-list:l3 level1 lfo5">Review Job Aids (for HR/AP staff and SSC team members):
<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:-.25in;mso-list:l3 level2 lfo5"><a href="https://ucpath.ucr.edu/sites/default/files/2022-09/csc_new-hire-process_standard-hire-process-.pdf">Standard Process</a>
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:-.25in;mso-list:l3 level2 lfo5"><a href="https://ucpath.ucr.edu/sites/default/files/2022-09/csc_new_hire_process_pre_hire_process_job_aid.pdf">Pre-Hire Process</a>
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:-.25in;mso-list:l3 level2 lfo5"><a href="https://ucpath.ucr.edu/sites/default/files/2022-09/csc_new_hire_process_affiliate_netid_process_job_aid.pdf">Affiliate NetID</a>
<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="color:white;background:teal;mso-highlight:teal">Why are you receiving this email:</span><span style="background:yellow;mso-highlight:yellow"><o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo6">You or your team hires employees for your unit (ie. Staff, Faculty, Non-Faculty Academics, Students, etc.)<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo6">To build awareness amongst you and your team for the potential delays<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo6">To provide you and your team with all the methods for Onboarding as it relates to NetID Generation (so you can select the best option for your scenario)<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo6">To apprise you and your team of the reminders for hiring (time frames, best practices, etc.)<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="color:white;background:teal;mso-highlight:teal">If you have questions:</span><span style="color:white">
<o:p></o:p></span></b></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo7"><b>For transaction questions</b>: Contact your normal HR/AP staff member or SSC contact as appropriate
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l5 level1 lfo7"><b>For process/job aid questions</b>: Please reach out to the CSC team at
<a href="mailto:ucpathcsc@ucr.edu">ucpathcsc@ucr.edu</a><o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you and we hope you have a wonderful day, <o:p></o:p></p>
<p class="MsoNormal">The CSC Team <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="color:#003DA5">Puja Pannu</span></b><span style="color:#003DA5"><o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:#7A6E67">Communication – OCM Lead <o:p>
</o:p></span></b></p>
<p class="MsoNormal"><span style="color:#7A6E67">UCR_PATH Campus Support Center (CSC)<o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="color:#FFB81C">O</span></b><span style="color:#7A6E67">: 951.827.5079 |
</span><b><span style="color:#FFB81C">W</span></b><span style="color:#7A6E67">: </span>
<span style="color:#1F497D"><a href="http://ucpath.ucr.edu/">ucpath.ucr.edu</a></span><b><span style="font-size:9.0pt;color:#7A6E67"><o:p></o:p></span></b></p>
<p class="MsoNormal"><b><span style="font-size:9.0pt;color:#7A6E67"><img border="0" width="128" height="39" style="width:1.3333in;height:.4083in" id="Picture_x0020_2" src="cid:image001.jpg@01D8D72C.4D9876C0" alt="cid:image002.jpg@01D7C9A8.983AAD70"></span></b><span style="font-size:9.0pt;color:#7A6E67"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;color:#7A6E67">IntelliCenter, First Floor 1236<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;color:#7A6E67">14350 Meridian Parkway, Riverside, CA 92518<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;color:#7A6E67"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;color:#7A6E67">CONFIDENTIALITY NOTICE: This e-mail communication and any attachments may contain confidential and privileged information for the use of the designated recipients named above. If you are not the
intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in
error, please notify UCPath Campus Support Center by telephone at 951-827-5076 or email at
</span><span style="color:#1F497D"><a href="mailto:ucpathcsc@ucr.edu"><span style="font-size:8.0pt">ucpathcsc@ucr.edu</span></a></span><span style="font-size:8.0pt;color:#7A6E67"> and permanently delete all copies of this communication and any attachments.<o:p></o:p></span></p>
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