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<div class="WordSection1">
<p class="MsoNormal">Dear Colleagues,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">An important component of the Impact23 program is the conversion of UCPath to our new COA structure and remapping position funding to the new COA. UCR’s payroll team have coordinated closely with the UCPath Center on these critical updates.
Please review the following the UCPath CoA cutover updates and complete the requested actions.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3">UCPath configurations for the new chart of accounts (CoA) are complete.<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3">Data conversion of position funding is complete<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo3">Biweekly (BW) and Monthly (MO) position COA conversions are complete<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo3">Health Science position COA conversion have been uploaded and are pending completion
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo3">All positions have been converted based on last effective date for FY23<o:p></o:p></li></ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3">Data validation is in progress<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3">Position Funding Tool<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo3">The new tool using the COA is available via R’Space Authorized Applications<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo3"><img width="67" height="80" style="width:.7in;height:.8333in" id="Picture_x0020_2" src="cid:image002.png@01D9B22D.D5F620D0"><o:p></o:p></li></ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level1 lfo3">Position Funding Reports<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l1 level2 lfo3">New CoA position funding reports have been generated and are available in iReport<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Please coordinate the following actions for your ORG/Department:<o:p></o:p></b></p>
<ol style="margin-top:0in" start="1" type="A">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo6">Department SAAs: ensure appropriate staff have access to the position funding tool based on their job role.<o:p></o:p></li><ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo6">All previously assigned EACS ServiceLink “FAU Transactor” and “FAU Approver” roles have been mapped the new EACS “Position Funding Change Request” Transactor and/or Approver roles<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo6">Please confirm the access to Position Funding is appropriate and adjust accordingly via EACS<o:p></o:p></li></ol>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo6">Department Analysts: Review position funding reports on iReport<o:p></o:p></li><ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo6">Please review the BW positions which are identified by the “EMPL_TYPE = H”<o:p></o:p></li></ol>
</ol>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l2 level3 lfo6">
<![if !supportLists]><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]><img width="166" height="28" style="width:1.725in;height:.2916in" id="Picture_x0020_3" src="cid:image003.png@01D9B22F.80E971D0"><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l2 level3 lfo6">
<![if !supportLists]><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>ii.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>Validate COA chart strings<o:p></o:p></p>
<ol style="margin-top:0in" start="2" type="A">
<ol style="margin-top:0in" start="2" type="a">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo6">Correct “No Funding status” to avoid postings to suspense COA
<o:p></o:p></li></ol>
</ol>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l2 level3 lfo6">
<![if !supportLists]><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>This status means the FAU to COA conversion was not successful (e.g., invalid COA combination, no budget linking chart string together, etc.)<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l2 level3 lfo6">
<![if !supportLists]><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>ii.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>Identify an validate the COA combination and update the BW position using the Position Funding tool to avoid posting to suspense and the need for cost transfers<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l2 level3 lfo6">
<![if !supportLists]><b><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>iii.<span style="font:7.0pt "Times New Roman""> </span></span></b><![endif]><b>The next upcoming payroll biweekly cycle deadline for approved change requests is 4:00pm, Wednesday, July 12.<o:p></o:p></b></p>
<ol style="margin-top:0in" start="2" type="A">
<ol style="margin-top:0in" start="3" type="a">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo6">Position Movement<o:p></o:p></li></ol>
</ol>
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</span>i.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>ORG restructuring impacts positions and position funding<o:p></o:p></p>
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</span>ii.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>Please make sure any ORG/Department changes effective July 1<sup>st</sup> are reflected on the position setup in UCPath
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</span>iii.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>If positions moved to new department structure effective July 1<sup>st</sup>, they will also display no funding<o:p></o:p></p>
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<p class="MsoNormal">Please contact <a href="mailto:ucrpayroll@ucr.edu">ucrpayroll@ucr.edu</a> with questions.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Bobbi McCracken<o:p></o:p></p>
<p class="MsoNormal">Associate Vice Chancellor and Controller<o:p></o:p></p>
<p class="MsoNormal">Business & Financial Services<o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="http://bfs.ucr.edu/"><b><span lang="EN">http://bfs.ucr.edu/</span></b></a></span><b><u><span lang="EN" style="color:#383838"><o:p></o:p></span></u></b></p>
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