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<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:12.0pt;color:#0E101A">Dear Colleagues,<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:12.0pt;color:#0E101A"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:12.0pt">Please share this
</span><span class="ui-provider">communication with individuals in your departments with Purchasing Requisition and Transactor roles:<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span class="ui-provider"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:12.0pt;color:#0E101A">When submitting a Requisition, Transactors are responsible for entering or verifying the accuracy of the chartstring. When purchasing goods or services using Contract &
Grant or Capital Project funding, the Project # should be entered in the first field, <strong><span style="font-family:"Calibri",sans-serif">Project Number</span></strong>, and the remaining POETAF segments selected.
<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:12.0pt;color:#0E101A"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:12.0pt;color:#0E101A">A recurring issue has been identified, where the Project # is mistakenly entered in the<b> </b><strong><span style="font-family:"Calibri",sans-serif;font-weight:normal">Charge
Account</span></strong> section, resulting in the exclusion of the POETAF segments. Consequently, each Purchase Order (PO) submitted in this manner must be manually corrected to ensure the appropriate Project Portfolio Management (PPM) POETAF segments are
included.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:12.0pt;color:#0E101A"> <o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="font-size:12.0pt;color:#0E101A">To help address this issue, effective Monday, August 7th, Requisitions submitted with a Project # (excluding 0000000000 DEFAULT) in the Charge Account section will be rejected. Additionally, in light of this finding,
the default COA feature cannot be used for purchases related to Projects. We kindly request Transactors to ensure accurate chartstring entries to prevent any disruptions in the procurement process.</span><span style="font-size:12.0pt"><br>
</span><br>
<img width="1287" height="603" style="width:13.4062in;height:6.2812in" id="Picture_x0020_2" src="cid:image001.jpg@01D9C97C.1B458990" alt="https://lh6.googleusercontent.com/J-8L6SmPYraMxlU8p1tyDLUQLMwWU_tBMPJQvlEOOm8a9WcoZPpd-vzVHzu861ihoGgN-18C0xFlgD7uR_nJ95DCPTIOBej9_fjWSmOWeJc6SYWvPP5G9yuvGIQmd7ZRcs8V3PuCmHKely3_Oki66Tk"><span style="color:#0E101A"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Your cooperation in following these guidelines is highly appreciated. If you have any questions or need further clarification, please be sure to attend an upcoming
<a href="https://impact23.ucr.edu/office-hours">Office Hours</a>.<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:12.0pt">Sincerely,<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:3.0pt"><b><span style="font-size:12.0pt">Asirra Suguitan<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-bottom:3.0pt"><span style="font-size:12.0pt">Impact23 Functional Lead and Campus Controller
<o:p></o:p></span></p>
<p class="MsoNormal"><img border="0" width="250" height="77" style="width:2.6041in;height:.802in" id="_x0000_i1026" src="cid:image003.png@01D9C6ED.CAE95B60" alt="ucr-logo-email"><o:p></o:p></p>
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