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<p style="mso-margin-top-alt:15.0pt;margin-right:0in;margin-bottom:15.0pt;margin-left:0in">
Dear Colleagues,<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Below guidance was sent to all Oracle users with a Supplier Requester role. Please share this with the relevant people within your operations.
<o:p></o:p></p>
<p>A new supplier management process has been created for Reimbursement/Refund only suppliers and will be available as an option to Supplier Requesters tomorrow, March 12<sup>th</sup>. In this process, Supplier Requestors will submit a new supplier registration
request to register payees expecting “reimbursements/refund only”. These are non-purchase order suppliers and may not be used for stipends, human subject payment, honorariums, or payments from Purchase Order. These records are to be for one-time use and will
be inactivated 90 days after they are marked “spend authorized.”<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="margin-top:15.0pt;mso-list:l0 level1 lfo3;vertical-align:baseline">
First, the payee will complete and sign the <span style="color:#374151">“</span><span style="color:black"><a href="https://drive.google.com/file/d/1oI4S2h1FEkDH8EmhpAN3C8nnALDbODMb/view"><span style="color:#1155CC">New Payee Setup (Individuals Only) for Reimbursements
or Refunds Only</span></a></span><span style="color:#374151">” </span>form with their information. This form is required instead of other tax forms. The form is linked on the registration request form as well as within the training guide. <o:p></o:p></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3;vertical-align:baseline">The Supplier Requester can complete the supplier registration request within Oracle Financials, selecting “Reimbursement/Refund Only (Non-PO) for the request reason. The completed
form must be attached, and the reason for the request should be entered into the “Request Purpose” field. <o:p></o:p></li><li class="MsoNormal" style="margin-bottom:15.0pt;mso-list:l0 level1 lfo3;vertical-align:baseline">
The request will be processed, and the supplier will be inactivated automatically 90 days after they are marked “spend authorized.”<o:p></o:p></li></ul>
<p style="mso-margin-top-alt:15.0pt;margin-right:0in;margin-bottom:15.0pt;margin-left:0in">
A<span style="color:#374151"> </span><a href="https://drive.google.com/file/d/1UVDOmKDvBY7_7ZGmwkTaKBksHktrBQdc/view?usp=drive_link"><span style="color:#1155CC">guide and demonstration video</span></a><span style="color:#374151">
</span>have been created on this process. This is available on the <a href="https://impact23.ucr.edu/training-0">
<span style="color:#1155CC">Impact23 Training page</span></a><span style="color:#374151">.
</span>A live demonstration was given on March 1st during the Procure to Pay office hours (10:30-11:30am). Links to the recording and ongoing office hours are available on the
<a href="https://impact23.ucr.edu/office-hours"><span style="color:#1155CC">Impact23 Office Hours</span></a><span style="color:#374151">
</span>page. <o:p></o:p></p>
<p style="mso-margin-top-alt:15.0pt;margin-right:0in;margin-bottom:15.0pt;margin-left:0in">
Best regards,<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:3.0pt"><b>Asirra Suguitan<o:p></o:p></b></p>
<p class="MsoNormal" style="margin-bottom:3.0pt">Campus Controller and Impact23 Lead<o:p></o:p></p>
<p class="MsoNormal"><img border="0" width="249" height="77" style="width:2.5937in;height:.802in" id="Picture_x0020_1" src="cid:image001.png@01DA713C.12F47CC0" alt="ucr-logo-email"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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