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</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72">
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<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline">
<span class="eop"><span style="font-family:"Arial",sans-serif;mso-ligatures:standardcontextual"> </span></span><span style="font-family:"Arial",sans-serif"><img width="182" height="56" style="width:1.8958in;height:.5833in" id="Picture_x0020_5" src="cid:image001.png@01DA76BA.92A6F1E0" alt="Text
Description automatically generated"></span><span class="eop"><span style="font-family:"Arial",sans-serif;mso-ligatures:standardcontextual"><o:p></o:p></span></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline">
<o:p> </o:p></p>
<p class="MsoNormal" style="user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
March 15, 2024<span style="mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:44.3pt;text-indent:-44.3pt">
To: MSO Admin<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:6.0pt;margin-left:44.65pt;text-indent:-44.65pt">
From: <span class="normaltextrun"><span style="color:black;border:none windowtext 1.0pt;padding:0in">HR Policy and Strategic Initiatives</span></span><o:p></o:p></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline">
<span style="mso-ligatures:standardcontextual">Re:<b> <span class="normaltextrun">UC PPSM 84: Lactation Accommodation - Management Consultation Review and Comment Period</span></b></span><span class="eop"><span style="mso-ligatures:standardcontextual"> <o:p></o:p></span></span></p>
<div style="mso-element:para-border-div;border:none;border-bottom:solid black 1.5pt;padding:0in 0in 1.0pt 0in">
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;text-indent:.5in;vertical-align:baseline;border:none;padding:0in">
<o:p> </o:p></p>
</div>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="normaltextrun"><o:p> </o:p></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline">
<span class="normaltextrun"><span style="mso-ligatures:standardcontextual">The University of California’s Office of the President in consultation with UC Legal and the UC Lactation Coordinator group conducted a full review of UC’s PPSM 84: Lactation Accommodation
policy. The proposed revisions to the policy are ready for management consultation review and comment.</span></span><span class="eop"><span style="mso-ligatures:standardcontextual"> </span></span><span class="eop"><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline">
<o:p> </o:p></p>
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<span class="normaltextrun"><b><span style="mso-ligatures:standardcontextual">Review and Comment</span></b></span><span class="eop"><span style="mso-ligatures:standardcontextual"> </span></span><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="normaltextrun"><span style="mso-ligatures:standardcontextual">The proposed policy revisions include, but are not limited to:</span></span><span class="eop"><span style="mso-ligatures:standardcontextual"> </span></span><span class="eop"><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline">
<o:p> </o:p></p>
<p class="paragraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;text-indent:0in;mso-list:l5 level1 lfo2;vertical-align:baseline;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
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</span></span></span><![endif]><span class="normaltextrun"><span style="mso-ligatures:standardcontextual">revisions to:</span></span><span class="eop"><span style="mso-ligatures:standardcontextual"> </span></span><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="paragraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.25in;margin-bottom:.0001pt;text-indent:0in;mso-list:l1 level1 lfo4;vertical-align:baseline;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
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</span></span></span><![endif]><span class="normaltextrun"><span style="mso-ligatures:standardcontextual">Policy Name – “Accommodations for Nursing Mothers” proposed change
<b>“Lactation Accommodation.”</b></span></span><span class="eop"><span style="mso-ligatures:standardcontextual"> </span></span><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="paragraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.25in;margin-bottom:.0001pt;text-indent:0in;mso-list:l1 level1 lfo4;vertical-align:baseline;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New";mso-ligatures:standardcontextual"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span class="normaltextrun"><span style="mso-ligatures:standardcontextual">Lactation Facilities proposed change<b> “Lactation Spaces.”</b> </span></span><span class="eop"><span style="mso-ligatures:standardcontextual"> </span></span><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="paragraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.25in;margin-bottom:.0001pt;text-indent:0in;mso-list:l1 level1 lfo4;vertical-align:baseline;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New";mso-ligatures:standardcontextual"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span class="normaltextrun"><span style="mso-ligatures:standardcontextual">Language pertaining to
<b>exempt and non-exempt employees</b> in relation to <b>break time</b> to accommodate lactation.</span></span><span class="eop"><span style="mso-ligatures:standardcontextual"> </span></span><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="paragraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.25in;margin-bottom:.0001pt;text-indent:0in;mso-list:l1 level1 lfo4;vertical-align:baseline;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New";mso-ligatures:standardcontextual"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span class="normaltextrun"><span style="mso-ligatures:standardcontextual">Explanation on
<b>reasonable accommodation</b>.</span></span><span class="eop"><span style="mso-ligatures:standardcontextual"> </span></span><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="paragraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;text-indent:0in;mso-list:l0 level1 lfo6;vertical-align:baseline;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
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</span></span></span><![endif]><span class="normaltextrun"><span style="mso-ligatures:standardcontextual">a new section on
<b>how to file a complaint</b>.</span></span><span class="eop"><span style="mso-ligatures:standardcontextual"> </span></span><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="paragraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;text-indent:0in;mso-list:l0 level1 lfo6;vertical-align:baseline;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<![if !supportLists]><span class="eop"><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span></span><![endif]><span class="normaltextrun"><span style="mso-ligatures:standardcontextual">requirements to
<b>distribute the policy</b> to new employees upon hire and upon inquiry about or request for parental bonding.</span></span><span class="eop"><span style="mso-ligatures:standardcontextual"> </span><o:p></o:p></span></p>
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<o:p> </o:p></p>
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<span class="normaltextrun"><b><span style="mso-ligatures:standardcontextual">Next Steps:</span></b></span><span class="eop"><span style="mso-ligatures:standardcontextual"> </span></span><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="paragraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;text-indent:0in;mso-list:l4 level1 lfo8;vertical-align:baseline;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
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</span></span></span><![endif]><span class="normaltextrun"><span style="mso-ligatures:standardcontextual">Review the policy (<a href="https://documents.ucr.edu/HR-Documents/comm-ppsm84-management-consultation-tracked-3-13-24.pdf">tracked changes</a> and
<a href="https://documents.ucr.edu/HR-Documents/comm-ppsm84-management-consultation-clean-3-13-24.pdf">
clean</a>) to determine:</span></span><span class="eop"><span style="mso-ligatures:standardcontextual"> </span></span><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="paragraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.25in;margin-bottom:.0001pt;text-indent:0in;mso-list:l3 level1 lfo10;vertical-align:baseline;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New";mso-ligatures:standardcontextual"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span class="normaltextrun"><span style="mso-ligatures:standardcontextual">what is new, </span></span><span class="eop"><span style="mso-ligatures:standardcontextual"> </span></span><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="paragraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.25in;margin-bottom:.0001pt;text-indent:0in;mso-list:l3 level1 lfo10;vertical-align:baseline;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New";mso-ligatures:standardcontextual"><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span class="normaltextrun"><span style="mso-ligatures:standardcontextual">how it will impact your organizational unit, and </span></span><span class="eop"><span style="mso-ligatures:standardcontextual"> </span></span><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="paragraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.25in;margin-bottom:.0001pt;text-indent:0in;mso-list:l3 level1 lfo10;vertical-align:baseline;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
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</span></span></span><![endif]><span class="normaltextrun"><span style="mso-ligatures:standardcontextual">where strategic change may need to occur within your organizational unit.</span></span><span class="eop"><span style="mso-ligatures:standardcontextual"> </span></span><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="paragraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.75in;margin-bottom:.0001pt;text-indent:0in;mso-list:l2 level1 lfo12;vertical-align:baseline;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
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</span></span></span><![endif]><span class="normaltextrun"><span style="mso-ligatures:standardcontextual">Use
<a href="https://documents.ucr.edu/HR-Documents/comm-management-consultation-comments-ppsm84-3-13-24.xlsx">
this link</a> to the spreadsheet to provide comments.</span></span><span class="eop"><span style="mso-ligatures:standardcontextual"> </span></span><span style="mso-ligatures:standardcontextual"><o:p></o:p></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline;user-select: text;-webkit-user-drag: none;-webkit-tap-highlight-color: transparent;overflow-wrap: break-word;white-space:pre-wrap;font-kerning: none">
<span class="normaltextrun"><o:p> </o:p></span></p>
<p class="paragraph" style="margin:0in;margin-bottom:.0001pt;vertical-align:baseline">
<span class="normaltextrun"><span style="mso-ligatures:standardcontextual">Managers, Supervisors, and Senior Management Group (SMG) may review and submit comments to the Central Human Resources policy email at
</span></span><span style="mso-ligatures:standardcontextual"><a href="mailto:hrpolicy@ucr.edu" target="_blank"><span class="normaltextrun"><span style="color:blue">hrpolicy@ucr.edu</span></span></a><span class="normaltextrun"> no later than Monday, April 1,
2024, at 5:00 p.m.</span></span><span class="eop"><span style="mso-ligatures:standardcontextual"> </span></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
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