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<p class="MsoNormal">Dear Colleagues,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The February 2024 month end ledgers are now officially closed. The related Financial Transaction Detail Reports (FTDR) and Prime PI Summary reports for 2024-02 have been published and are available in RSpace under the Tools section “<a href="https://finwebreports.ucr.edu/">Financial
Web Reports</a>”. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Some notes and reminders about the February ledgers:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
The Ledger Reconciliation and Storage Systems is ready to deploy. <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo1">
Department SAAs are asked to review their current LRSS matrix in the Enterprise Access Control system to ensure:<o:p></o:p></li></ul>
</ul>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.5in;mso-add-space:auto;text-indent:-9.0pt;mso-list:l7 level3 lfo10">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Designated LRSS Reconcilers and Certifiers are correctly identified by Friday, 3/22.
<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.5in;mso-add-space:auto;text-indent:-9.0pt;mso-list:l7 level3 lfo10">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Note: Matrixes can only be defined by activity structure (i.e., no longer be defined by fund or function)<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo1">
Based on the defined LRSS Matrix, Accounting Periods July through February will be populated after Friday.<o:p></o:p></li></ul>
</ul>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.5in;mso-add-space:auto;text-indent:-9.0pt;mso-list:l3 level3 lfo8">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Units were previously asked to continue to reconcile monthly ledgers in anticipation of the deployment of LRSS. Periods July through January are asked to be reconciled by 3/31/2024 and certified by 4/15/2024<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.5in;mso-add-space:auto;text-indent:-9.0pt;mso-list:l3 level3 lfo8">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>The February period should be reconciled by 4/7/2024 and certified by 4/21/2024<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.5in;mso-add-space:auto;text-indent:-9.0pt;mso-list:l3 level3 lfo8">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>The reconciliation schedule for FY24 is attached<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo1">
If updates to reconciler and/or certifier are necessary after LRSS is populated for close periods, Department SAA should follow the
<a href="https://o365ucr.sharepoint.com/sites/BFS/Support/LRSS/Pages/saa.aspx">instructions for editing historical matrixes</a>; see “Making Changes to the Ledger Reconciliation Matrix”<o:p></o:p></li></ul>
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
PCard Use Tax. Corrections to PCard related Use Tax are reflected in February ledgers.<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo1">
<span class="ui-provider">Reversals and correction journals were made to correct tax related PCard entries through 1/30/2024. </span><span class="ui-provider"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo1">
<span class="ui-provider">Corrections will be processed in March for PCards posted to ledger after 1/30/2024 through 3/15/2024 (when the change was made to correct the process). </span><span class="ui-provider"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo1">
<span class="ui-provider">Non-C&G corrections were posted with "Other" source type. </span><span class="ui-provider"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo1">
<span class="ui-provider">C&G corrections will appear in Looker and Financial Transaction Detail report with source code of "Projects."</span><span class="ui-provider"><o:p></o:p></span></li></ul>
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
<span class="ui-provider">Project Portfolio Management (PPM )“Unprocessed Costs”</span><span class="ui-provider"><o:p></o:p></span></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo1">
<span class="ui-provider">PPM strictly enforces business rules to ensure costs are within project start and end dates. When a cost is passed to PPM that is outside of the project start and end dates, it results in an “unprocessed cost” error and the transaction
cannot post to the contract or grant. </span><span class="ui-provider"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo1">
<span class="ui-provider">Although all applications feeding financial information to contracts and grants in PPM should be prevent expenditures outside of project start and end dates, due to the number of new processes associated with Impact23, business rules
continue to be refined to enforce project dates. Occasionally, contract and grant start and end dates are modified retroactively impacting the application’s ability to enforce project dates.</span><span class="ui-provider"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo1">
<span class="ui-provider">When errors are encountered in payroll, the cost should be redirected to Suspense fund 69993. Since July and due to the complexity of UCPath, a small number of payroll costs are bypassing the start and end date rules each month resulting
in discrepancies between PPM expenditures and the GL, Looker-Finance, and Looker-Payroll Details.
</span><span class="ui-provider"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo1">
<span class="ui-provider">Starting with the February ledgers, these unprocessed salary and benefit cost transaction dates will be modified to allow the transaction to post in PPM. Then a manual journal will be processed to move the cost from the PPM project
to the Suspense fund 69993 referencing the actual earnings end date.</span><span class="ui-provider"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo1">
<span class="ui-provider">Departments should:</span><span class="ui-provider"><o:p></o:p></span></li></ul>
</ul>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.5in;mso-add-space:auto;text-indent:-9.0pt;mso-list:l1 level3 lfo11">
<![if !supportLists]><span class="ui-provider"><span style="font-family:Wingdings"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span></span><![endif]><span class="ui-provider">Initiate Salary Cost Transfer (SCT) requests to correct the original cost to the correct funding source. Once the SCT is processed, the monthly manual journal will clear 69993.</span><span class="ui-provider"><o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.5in;mso-add-space:auto;text-indent:-9.0pt;mso-list:l1 level3 lfo11">
<![if !supportLists]><span class="ui-provider"><span style="font-family:Wingdings"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span></span><![endif]><span class="ui-provider">Regularly review and update Position Funding on expiring contracts and grants</span><span class="ui-provider"><o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.5in;mso-add-space:auto;text-indent:-9.0pt;mso-list:l1 level3 lfo11">
<![if !supportLists]><span class="ui-provider"><span style="font-family:Wingdings"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span></span><![endif]><span class="ui-provider">In situations where an amendment is pending, promptly request a pre-award through RED-SPA (Research and Economic Development-Sponsored Program Administration)</span><span class="ui-provider"><o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.5in;mso-add-space:auto;text-indent:-9.0pt;mso-list:l1 level3 lfo11">
<![if !supportLists]><span class="ui-provider"><span style="font-family:Wingdings"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span></span><![endif]><span class="ui-provider">No-cost Extensions should be initiated in advance of expiration as appropriate.<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo11">
<span class="ui-provider">Non-Payroll Cost Transfer<o:p></o:p></span></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level2 lfo11">
<span class="ui-provider">Certain Sales and Service and Auxiliary Revenue accounts are now available in the application.</span><o:p></o:p></li></ul>
</ul>
<p class="MsoNormal">As issues are identified, please consult the <a href="https://impact23.ucr.edu/known-issues-tracker">
Known Issues</a> webpage, and report any new concerns by submitting a ticket using the Impact23 support site:
<a href="https://ucrsupport.service-now.com/finadmin_portal">https://ucrsupport.service-now.com/finadmin_portal</a>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks for your continued patience and support. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sincerely,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Bobbi<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Associate Vice Chancellor and Controller (retiring)<o:p></o:p></p>
<p class="MsoNormal">Business & Financial Services<o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="http://bfs.ucr.edu/"><b><span lang="EN">http://bfs.ucr.edu/</span></b></a></span><b><u><span lang="EN" style="color:#383838"><o:p></o:p></span></u></b></p>
<p class="MsoNormal"><img border="0" width="157" height="48" style="width:1.6333in;height:.5in" id="_x0000_i1033" src="cid:image001.png@01DA7930.EFFB5CF0" alt="signature_2034439392"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Bobbi McCracken <br>
<b>Sent:</b> Tuesday, February 20, 2024 9:09 AM<br>
<b>To:</b> 'lrss_users@lists.ucr.edu' <lrss_users@lists.ucr.edu>; 'msoadm@scotmail.ucr.edu' <msoadm@scotmail.ucr.edu><br>
<b>Cc:</b> Impact23 <impact23@ucr.edu>; Stephanie L Flores <stephanie.flores@ucr.edu>; Asirra Suguitan <asirra.suguitan@ucr.edu>; jerry.monahan@ucr.edu<br>
<b>Subject:</b> January 2024 Period Close and Reports<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear Colleagues,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The January 2024 month end ledgers are now officially closed. The related Financial Transaction Detail Reports (FTDR) and Prime PI Summary reports for 2024-01 have been published and are available in RSpace under the Tools section “<a href="https://finwebreports.ucr.edu/">Financial
Web Reports</a>”. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Some notes and reminders about the January ledgers:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
The deployment of the Ledger Reconciliation and Storage Systems for FY2024 is pending. Please continue to ensure monthly ledgers are reconciled in preparation for the availability of the system.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
Non-zero Projects(i.e., contracts and grants, capital projects) <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo1">
Note there are a few situations on converted awards where there were multiple UCRFS funds, one or more funds were closed so that portion of the award did not convert, AND a new increment of funding was received after conversion. In these circumstances, the
budget in PPM may be overstated. Situations will be addressed on a case by case basis as some situations require the manual adjustment and other require a new Kuali award number when additional funding is awarded.<o:p></o:p></li></ul>
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
Non-Payroll Cost Transfers. The new cost transfer application was deployed on 1/12/2024 (see
<a href="https://drive.google.com/file/d/1urzyFMdNUTo9CTmVMdgtUzBHiBsC6AS0/view?usp=sharing">
announcement</a>). <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo1">
Journal entries for non-payroll cost transfer began with the January ledgers <o:p>
</o:p></li></ul>
</ul>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.5in;mso-add-space:auto;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l2 level3 lfo1">
<![if !supportLists]><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span><![endif]>The initial journal entries contained the incorrect signs and corrections were immediately initiated. Depending upon the appropriate sign of the transaction, users will see the
original erroneous transaction followed by reversal and the correcting journals (e.g., one credit and two debits or one debit and two credits) referencing the same NCT ID.<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo1">
For “transfers to” the General Ledger (GL), entries will be summarized by COA, journal line description, journal line reference for each unique NCT ID.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo1">
The transactor can now search for transactions by Source Code.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo1">
NCT ID is now included in Transactor’s “Requested NCT” tab <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo1">
Note: Several corrections are pending on the use tax accruals associated with PCard entries. If cost transfers are processed on PCard transactions, please be aware that subsequent transfers may be required.<o:p></o:p></li></ul>
<li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo1">
PCard Use Tax. Corrections to PCard related Use Tax is planned for the February ledgers.<o:p></o:p></li></ul>
<p class="MsoNormal">Please proceed with unit ledger reconciliations. As issues are identified, please consult the
<a href="https://impact23.ucr.edu/known-issues-tracker">Known Issues</a> webpage, and report any new concerns by submitting a ticket using the Impact23 support site:
<a href="https://ucrsupport.service-now.com/finadmin_portal">https://ucrsupport.service-now.com/finadmin_portal</a>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks for your continued patience and support. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sincerely,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Bobbi<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Associate Vice Chancellor and Controller (retiring)<o:p></o:p></p>
<p class="MsoNormal">Business & Financial Services<o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="http://bfs.ucr.edu/"><b><span lang="EN">http://bfs.ucr.edu/</span></b></a></span><b><u><span lang="EN" style="color:#383838"><o:p></o:p></span></u></b></p>
<p class="MsoNormal"><img border="0" width="157" height="48" style="width:1.6333in;height:.5in" id="Picture_x0020_7" src="cid:image001.png@01DA7930.EFFB5CF0" alt="signature_2034439392"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Bobbi McCracken <br>
<b>Sent:</b> Thursday, January 25, 2024 1:00 PM<br>
<b>To:</b> <a href="mailto:lrss_users@lists.ucr.edu">lrss_users@lists.ucr.edu</a>; 'msoadm@scotmail.ucr.edu' <<a href="mailto:msoadm@scotmail.ucr.edu">msoadm@scotmail.ucr.edu</a>><br>
<b>Cc:</b> Impact23 <<a href="mailto:impact23@ucr.edu">impact23@ucr.edu</a>>; Stephanie L Flores <<a href="mailto:stephanie.flores@ucr.edu">stephanie.flores@ucr.edu</a>>; Asirra Suguitan <<a href="mailto:asirra.suguitan@ucr.edu">asirra.suguitan@ucr.edu</a>>;
Jerry Monahan <<a href="mailto:jerry.monahan@ucr.edu">jerry.monahan@ucr.edu</a>><br>
<b>Subject:</b> December 2023 Period Close and Reports<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear Colleagues,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The December 2023 month end ledgers are now officially closed. The related Financial Transaction Detail Reports (FTDR) and Prime PI Summary reports for 2023-12 have been published and are available in RSpace under the Tools section “<a href="https://finwebreports.ucr.edu/">Financial
Web Reports</a>”. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Some notes and reminders about the December ledgers:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo2">
The deployment of the Ledger Reconciliation and Storage Systems for FY2024 is pending. Please continue to ensure monthly ledgers are reconciled in preparation for the availability of the system.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo2">
Non-zero Projects(i.e., contracts and grants, capital projects) <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo2">
Note there are a few situations on converted awards where there were multiple UCRFS funds, one or more funds were closed so that portion of the award did not convert, AND a new increment of funding was received after conversion. In these circumstances, the
budget in PPM may be overstated. Situations will be addressed on a case by case basis as some situations require the manual adjustment and other require a new Kuali award number when additional funding is awarded.<o:p></o:p></li></ul>
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo2">
Payroll <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo2">
July Payroll and Suspense Funding. Per 9/11/2023 notice to MSOADM, due to the conversion from the old Chart of Account structure (aka FAU) to the new Chart of Accounts, payroll transactions associated with the dates prior to July 1<sup>st</sup> were redirected
to the Suspense fund 69993. Phase 2 of the manual corrections are reflected on the December month end ledgers except when data provided was incomplete and/or charges were split among multiple COAs. <o:p></o:p></li></ul>
</ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;mso-list:l5 level1 lfo3">
Remember the manual journals are only reflected in the GL, PPM, Looker-Financials and will NOT be available in Looker-Payroll Distributions<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;mso-list:l5 level1 lfo3">
Org CFAOs have access to detail reports<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:1.0in;mso-add-space:auto;mso-list:l5 level1 lfo3">
The journal line description references the employee id<o:p></o:p></li></ul>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo2">
General and Employee Liability costs no longer appear in PPM<o:p></o:p></li></ul>
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo2">
Non-Payroll Cost Transfers. The new cost transfer application was deployed on 1/12/2024 (see
<a href="https://drive.google.com/file/d/1urzyFMdNUTo9CTmVMdgtUzBHiBsC6AS0/view?usp=sharing">
announcement</a>). <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo2">
Note: Several corrections are pending on the use tax accruals associated with PCard entries. If cost transfers are processed on PCard transactions, please be aware that subsequent transfers may be required.<o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo2">
Journal entries for non-payroll cost transfer will begin with the January ledgers<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal">Please proceed with unit ledger reconciliations. As issues are identified, please consult the
<a href="https://impact23.ucr.edu/known-issues-tracker">Known Issues</a> webpage, and report any new concerns by submitting a ticket using the Impact23 support site:
<a href="https://ucrsupport.service-now.com/finadmin_portal">https://ucrsupport.service-now.com/finadmin_portal</a>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks for your continued patience and support. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sincerely,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Bobbi<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Associate Vice Chancellor and Controller (retiring)<o:p></o:p></p>
<p class="MsoNormal">Business & Financial Services<o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="http://bfs.ucr.edu/"><b><span lang="EN">http://bfs.ucr.edu/</span></b></a></span><b><u><span lang="EN" style="color:#383838"><o:p></o:p></span></u></b></p>
<p class="MsoNormal"><img border="0" width="157" height="48" style="width:1.6333in;height:.5in" id="_x0000_i1031" src="cid:image001.png@01DA7930.EFFB5CF0" alt="signature_2034439392"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><br>
<b>Sent:</b> Saturday, December 23, 2023 3:40 PM<br>
<b>To:</b> 'lrss_users@lists.ucr.edu' <<a href="mailto:lrss_users@lists.ucr.edu">lrss_users@lists.ucr.edu</a>>; 'msoadm@scotmail.ucr.edu' <<a href="mailto:msoadm@scotmail.ucr.edu">msoadm@scotmail.ucr.edu</a>><br>
<b>Cc:</b> Impact23 <<a href="mailto:impact23@ucr.edu">impact23@ucr.edu</a>>; Stephanie L Flores <<a href="mailto:stephanie.flores@ucr.edu">stephanie.flores@ucr.edu</a>>; Asirra Suguitan <<a href="mailto:asirra.suguitan@ucr.edu">asirra.suguitan@ucr.edu</a>>;
Jerry Monahan <<a href="mailto:jerry.monahan@ucr.edu">jerry.monahan@ucr.edu</a>><br>
<b>Subject:</b> November 2023 Period Close and Reports<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear Colleagues,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The November 2023 month end ledgers are now officially closed. The related Financial Transaction Detail Reports (FTDR) and Prime PI Summary reports for 2023-11 have been published and are available in RSpace under the Tools section “<a href="https://finwebreports.ucr.edu/">Financial
Web Reports</a>”. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Some notes and reminders about the November ledgers:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo2">
The deployment of the Ledger Reconciliation and Storage Systems for FY2024 is pending. Please continue to ensure monthly ledgers are reconciled in preparation for the availability of the system.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo2">
Non-zero Projects(i.e., contracts and grants, capital projects) <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo2">
Note there are a few situations on converted awards where there were multiple UCRFS funds, one or more funds were closed so that portion of the award did not convert, AND a new increment of funding was received after conversion. In these circumstances, the
budget in PPM may be overstated. A permanent resolution is pending implementation for the December month end ledgers<o:p></o:p></li></ul>
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo2">
Budget data associated with BC75, BC76 and BC77 is now available in Looker Financials<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo2">
Payroll <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo2">
July Payroll and Suspense Funding. Per 9/11/2023 notice to MSOADM, due to the conversion from the old Chart of Account structure (aka FAU) to the new Chart of Accounts, payroll transactions associated with the dates prior to July 1<sup>st</sup> were redirected
to the Suspense fund 69993. Phase 1 of the manual corrections are reflected on the November month end ledgers except when data provided was incomplete and/or charges were split among multiple COAs. Phase 2 correction are planned for the December month end
ledgers.<o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo2">
General and Employee Liability costs were temporarily posted PPM in November and have been removed. The costs were not in the GL.<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal">Please proceed with unit ledger reconciliations and report any concerns by submitting a ticket using the Impact23 support site:
<a href="https://ucrsupport.service-now.com/finadmin_portal">https://ucrsupport.service-now.com/finadmin_portal</a>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks for your continued patience and support. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Happy Holidays,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Bobbi<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Associate Vice Chancellor and Controller (retiring)<o:p></o:p></p>
<p class="MsoNormal">Business & Financial Services<o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="http://bfs.ucr.edu/"><b><span lang="EN">http://bfs.ucr.edu/</span></b></a></span><b><u><span lang="EN" style="color:#383838"><o:p></o:p></span></u></b></p>
<p class="MsoNormal"><img border="0" width="157" height="48" style="width:1.6333in;height:.5in" id="Picture_x0020_8" src="cid:image001.png@01DA7930.EFFB5CF0" alt="signature_2034439392"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Bobbi McCracken <br>
<b>Sent:</b> Monday, December 4, 2023 8:10 PM<br>
<b>To:</b> <a href="mailto:lrss_users@lists.ucr.edu">lrss_users@lists.ucr.edu</a>;
<a href="mailto:msoadm@scotmail.ucr.edu">msoadm@scotmail.ucr.edu</a><br>
<b>Cc:</b> Impact23 <<a href="mailto:impact23@ucr.edu">impact23@ucr.edu</a>>; Asirra Suguitan <<a href="mailto:asirra.suguitan@ucr.edu">asirra.suguitan@ucr.edu</a>>; Stephanie L Flores <<a href="mailto:stephanie.flores@ucr.edu">stephanie.flores@ucr.edu</a>>;
<a href="mailto:jerry.monahan@ucr.edu">jerry.monahan@ucr.edu</a><br>
<b>Subject:</b> October 2023 Period Close and Reports<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear Colleagues,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The October 2023 month end ledgers are now officially closed. The related Financial Transaction Detail Reports (FTDR) for 2023-10 have been published and are available in RSpace under the Tools section “<a href="https://finwebreports.ucr.edu/">Financial
Web Reports</a>”. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Some notes and reminders about the October ledgers:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo2">
The deployment of the Ledger Reconciliation and Storage Systems for FY2024 is pending<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo2">
Prime PI Summary pre-run reports are available as a separate tab under the <a href="https://finwebreports.ucr.edu/">
Financial Web Reports</a> AND organized by Prime PI by FY/Month. <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo2">
Note: previously closed periods were re-run and organized by Prime PI <o:p></o:p></li></ul>
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo2">
Non-zero Projects(i.e., contracts and grants, capital projects) <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo2">
Corrections to the FY23 carryforward budgets on non-zero projects are now appropriately reflected on the FTDR. Balances should agree with the October Prime PI Summary reports<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo2">
Note there are a few situations on converted awards where there were multiple UCRFS funds, one or more funds were closed so that portion of the award did not convert, AND a new increment of funding was received after conversion. In these circumstances, the
budget in PPM may be overstated. A permanent resolution is pending implementation for the December month end ledgers<o:p></o:p></li></ul>
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo2">
Regular posting of the PO Encumbrance Report now appear on the Financial Web Reports page<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo2">
Note the data is as of a report run date<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo2">
The report can be run ad hoc in Oracle for most current balances<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo2">
PPM salary commitments are only intended for PPM and the PI Summary reports. These salary commitments will not be reflected on the FTDR<o:p></o:p></li></ul>
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo2">
Budget data associated with BC75, BC76 and BC77 in Looker Financials is currently being tested and has not yet deployed<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level1 lfo2">
Payroll <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo2">
July Payroll and Suspense Funding. Per 9/11/2023 notice to MSOADM, due to the conversion from the old Chart of Account structure (aka FAU) to the new Chart of Accounts, payroll transactions associated with the dates prior to July 1<sup>st</sup> were redirected
to the Suspense fund 69993. Phase 1 of the proposed manual corrections should be reflected on the November month end ledgers and Phase 2 on the December month end ledgers<o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo2">
General and Employee Liability costs were temporarily posted PPM in October and have been removed. The costs were not in the GL<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal">Please proceed with unit ledger reconciliations and report any concerns by submitting a ticket using the Impact23 support site:
<a href="https://ucrsupport.service-now.com/finadmin_portal">https://ucrsupport.service-now.com/finadmin_portal</a>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks for your continued patience and support.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sincerely,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Bobbi<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Associate Vice Chancellor and Controller (retiring)<o:p></o:p></p>
<p class="MsoNormal">Business & Financial Services<o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="http://bfs.ucr.edu/"><b><span lang="EN">http://bfs.ucr.edu/</span></b></a></span><b><u><span lang="EN" style="color:#383838"><o:p></o:p></span></u></b></p>
<p class="MsoNormal"><img border="0" width="157" height="48" style="width:1.6333in;height:.5in" id="_x0000_i1029" src="cid:image001.png@01DA7930.EFFB5CF0" alt="signature_2034439392"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Bobbi McCracken <br>
<b>Sent:</b> Friday, October 27, 2023 12:14 PM<br>
<b>To:</b> 'lrss_users@lists.ucr.edu' <<a href="mailto:lrss_users@lists.ucr.edu">lrss_users@lists.ucr.edu</a>>; 'msoadm@scotmail.ucr.edu' <<a href="mailto:msoadm@scotmail.ucr.edu">msoadm@scotmail.ucr.edu</a>><br>
<b>Cc:</b> Impact23 <<a href="mailto:impact23@ucr.edu">impact23@ucr.edu</a>>; Asirra Suguitan <<a href="mailto:asirra.suguitan@ucr.edu">asirra.suguitan@ucr.edu</a>>; Stephanie L Flores <<a href="mailto:stephanie.flores@ucr.edu">stephanie.flores@ucr.edu</a>>;
<a href="mailto:jerry.monahan@ucr.edu">jerry.monahan@ucr.edu</a><br>
<b>Subject:</b> RE: September 2023 Period Close and Reports--Non-Zero Project FTDR Budget Advisory<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear Colleagues,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please note due to a data issue between Oracle Budget and Oracle Financials at the end of September, the September Financial Transactions Detail Reports DO NOT reflect the correct budgetary amounts on all non-zero projects (i.e., contracts
and grants, capital projects). The correct budget amounts on non-zero projects are reflected in PPM, September Inception to Date reports, September Prime PI Summary reports (with the exception of the item noted in the original communication). This situation
is a transition issue related to the refinement of numerous integrations between systems.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I apologize for the inconvenience. The prompt review by campus departments identifying and communicating discrepancies is greatly appreciated.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sincerely,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Bobbi<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Bobbi McCracken <br>
<b>Sent:</b> Thursday, October 26, 2023 5:34 PM<br>
<b>To:</b> <a href="mailto:lrss_users@lists.ucr.edu">lrss_users@lists.ucr.edu</a>;
<a href="mailto:msoadm@scotmail.ucr.edu">msoadm@scotmail.ucr.edu</a><br>
<b>Cc:</b> Impact23 <<a href="mailto:impact23@ucr.edu">impact23@ucr.edu</a>>; Asirra Suguitan <<a href="mailto:asirra.suguitan@ucr.edu">asirra.suguitan@ucr.edu</a>>; Stephanie L Flores <<a href="mailto:stephanie.flores@ucr.edu">stephanie.flores@ucr.edu</a>>;
<a href="mailto:jerry.monahan@ucr.edu">jerry.monahan@ucr.edu</a><br>
<b>Subject:</b> September 2023 Period Close and Reports<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear Colleagues,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The September 2023 month end ledgers are now officially closed. The related Financial Transaction Detail Reports (FTDR) for 2023-09 have been published and are available in RSpace under the Tools section “<a href="https://finwebreports.ucr.edu/">Financial
Web Reports</a>”. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Some notes and reminders about the September ledgers:<u><o:p></o:p></u></p>
<p class="MsoNormal"><u><o:p><span style="text-decoration:none"> </span></o:p></u></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level1 lfo4">
The deployment of the Ledger Reconciliation and Storage Systems for FY2024 is pending.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level1 lfo4">
Prime PI Summary pre-run reports are available as a separate tab under the <a href="https://finwebreports.ucr.edu/">
Financial Web Reports</a>. These reports are organized by Organization and Department values; please note the reports are not organized by Prime PI. The reports can be run ad hoc in Oracle by Prime PI, while the program team is working on this change for future
reports. <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level1 lfo4">
Regular posting of the PO Encumbrance Report on the Financial Web Reports page is still pending. The report can be run ad hoc in Oracle.
<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level1 lfo4">
Non-zero projects <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="color:red;margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level2 lfo4">
<s><span style="background:yellow;mso-highlight:yellow">Corrections to the carryforward on non-zero projects were processed in September. The September FTDR reports should now agree with the September Inception to Date Budgets and the September Prime PI Summary
reports <o:p></o:p></span></s></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level2 lfo4">
Note there are a few situations on converted awards where there were multiple UCRFS funds, one or more funds were closed so that portion of the award did not convert, AND a new increment of funding was received after conversion. In these circumstances, the
budget in PPM may be overstated. A permanent resolution is pending.<o:p></o:p></li></ul>
<li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level1 lfo4">
Budget data associated with BC75, BC76 and BC77 in Looker Financials and the Golden Tree Viewer is still pending.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level1 lfo4">
July Payroll and Suspense Funding. <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpLast" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level2 lfo4">
Per 9/11/2023 notice to MSOADM, due to the conversion from the old Chart of Account structure (aka FAU) to the new Chart of Accounts, payroll transactions associated with the dates prior to July 1<sup>st</sup> were redirected to the Suspense fund 69993. Phase
1 of the proposed manual corrections were distributed to ORG CFAOs on 10/13.<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal">Please proceed with unit ledger reconciliations and report any concerns by submitting a ticket using the Impact23 support site:
<a href="https://ucrsupport.service-now.com/finadmin_portal">https://ucrsupport.service-now.com/finadmin_portal</a>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks for your continued patience and support.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sincerely,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Bobbi<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Associate Vice Chancellor and Controller (retiring)<o:p></o:p></p>
<p class="MsoNormal">Business & Financial Services<o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="http://bfs.ucr.edu/"><b><span lang="EN">http://bfs.ucr.edu/</span></b></a></span><b><u><span lang="EN" style="color:#383838"><o:p></o:p></span></u></b></p>
<p class="MsoNormal"><img border="0" width="157" height="48" style="width:1.6333in;height:.5in" id="Picture_x0020_5" src="cid:image001.png@01DA7930.EFFB5CF0" alt="signature_2034439392"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Bobbi McCracken <br>
<b>Sent:</b> Monday, October 9, 2023 5:16 PM<br>
<b>To:</b> <a href="mailto:lrss_users@lists.ucr.edu">lrss_users@lists.ucr.edu</a>;
<a href="mailto:msoadm@scotmail.ucr.edu">msoadm@scotmail.ucr.edu</a><br>
<b>Cc:</b> Impact23 <<a href="mailto:impact23@ucr.edu">impact23@ucr.edu</a>>; Asirra Suguitan <<a href="mailto:asirra.suguitan@ucr.edu">asirra.suguitan@ucr.edu</a>>; Stephanie L Flores <<a href="mailto:stephanie.flores@ucr.edu">stephanie.flores@ucr.edu</a>>;
Jerry Monahan <<a href="mailto:jerry.monahan@ucr.edu">jerry.monahan@ucr.edu</a>><br>
<b>Subject:</b> August 2023 Period Close and Reports<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear Colleagues,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The August 2023 month end ledgers are now officially closed. The related Financial Transaction Detail Reports (FTDR) for 2023-08 have been published and are available in RSpace under the Tools section “<a href="https://finwebreports.ucr.edu/">Financial
Web Reports</a>”. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Some notes and reminders about the August ledgers:<u><o:p></o:p></u></p>
<p class="MsoNormal"><u><o:p><span style="text-decoration:none"> </span></o:p></u></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level1 lfo4">
The deployment of the Ledger Reconciliation and Storage Systems for FY2024 is pending.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level1 lfo4">
Prime PI Summary pre-run reports are available as a separate tab under the <a href="https://finwebreports.ucr.edu/">
Financial Web Reports</a>. These reports are organized by Organization and Department values; please note the reports are not organized by Prime PI. The reports can be run ad hoc in Oracle by Prime PI, while the program team is working on this change for future
reports. <o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level1 lfo4">
Regular posting of the PO Encumbrance Report on the Financial Web Reports page is still pending. The report can be run ad hoc in Oracle.
<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level1 lfo4">
When reconciling non-zero projects for July and August, please focus on the Actuals for non-zero projects.
<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level2 lfo4">
Corrections to the carryforward on non-zero projects were processed in September; therefore, the true non-zero project carryforward will not be reflected on the FTDR until the September reports.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level2 lfo4">
Non-zero project Inception to Date Budgets and the Prime PI Summary reports in the Report & Analytics Tool menu accurately reflect the data entered in PPM.
<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level2 lfo4">
Note there are a few situations on converted awards where there were multiple UCRFS funds, one or more funds were closed so that portion of the award did not convert, AND a new increment of funding was received after conversion. In these circumstances, the
budget in PPM may be overstated. A permanent resolution is pending.<o:p></o:p></li></ul>
<li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level1 lfo4">
Budget data associated with BC75, BC76 and BC77 in Looker Financials is still pending.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level1 lfo4">
July Payroll and Suspense Funding. <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level2 lfo4">
Per 9/11/2023 notice to MSOADM, due to the conversion from the old Chart of Account structure (aka FAU) to the new Chart of Accounts, payroll transactions associated with the dates prior to July 1<sup>st</sup> were redirected to the Suspense fund 69993. Proposed
manual corrections will be distributed to ORG CFAOs this week.<o:p></o:p></li></ul>
<li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level1 lfo4">
July and August benefits costs are accurately reflected in the GL, FTDR, Looker Financials and Looker Payroll. In PPM only, the vast majority of benefits costs have been corrected as of the August ledgers.
<o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level1 lfo4">
Corrections of purchase order and accounts payable related transactions originally recorded to the GL chart string equivalent of the POETAF instead of POETAF were corrected.<o:p></o:p></li></ul>
<p class="MsoNormal">Tips for reconciliation using Journal Source:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo5">
On the FTDR, the Journal Source, Journal Line Description, Journal Reference and/or Acct Seq # columns provide key data to trace the transaction back to the source system and transaction. For example,<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo5">
Source equals Payables, if the Journal Line Description references a PO, use the Journal Reference to look up the supplier’s invoice and see a copy of the invoice in Oracle.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo5">
Source equals Payables, if Journal Line Description does not reference a PO and the Journal References is 8 characters and starts with a P or M, use ePay to look up the transaction source.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo5">
Source equals Payables, if Journal Line Description does not reference a PO and the Journal Reference is 7 characters long, use Concur to look up the transaction source.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo5">
Source equals Purchasing, use the Journal Reference to look up the purchase order details in Oracle.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo5">
Source equals Payroll Labor Distribution or Salary Cost Transfer, use Looker to access payroll distribution details. Remember that payroll should be reconciled to source documents such as timesheets, offer letters, position funding, etc.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo5">
Source equals Banner/SIS, use iReport to access General Operating-SIS Monthly Activity pre-run reports. The Looker Banner data cube deployment is pending.<o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo5">
Source equals Spreadsheet or Manual, use General Ledger inquiry, add the Acct Seq # to the search criteria fields, enter the Acct Seq # to look up the journal and related attachments.<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal" style="margin-left:58.75pt"><o:p> </o:p></p>
<p class="MsoNormal">Please proceed with unit ledger reconciliations and report any concerns by submitting a ticket using the Impact23 support site:
<a href="https://ucrsupport.service-now.com/finadmin_portal">https://ucrsupport.service-now.com/finadmin_portal</a>
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">September payroll will be posting soon, and the September ledgers will be closing over the next week. Thanks for your continued patience and support.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sincerely,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Bobbi<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Associate Vice Chancellor and Controller (retiring)<o:p></o:p></p>
<p class="MsoNormal">Business & Financial Services<o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="http://bfs.ucr.edu/"><b><span lang="EN">http://bfs.ucr.edu/</span></b></a></span><b><u><span lang="EN" style="color:#383838"><o:p></o:p></span></u></b></p>
<p class="MsoNormal"><img border="0" width="157" height="48" style="width:1.6333in;height:.5in" id="Picture_x0020_3" src="cid:image001.png@01DA7930.EFFB5CF0" alt="signature_2034439392"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Bobbi McCracken <br>
<b>Sent:</b> Wednesday, September 20, 2023 10:29 AM<br>
<b>To:</b> <a href="mailto:lrss_users@lists.ucr.edu">lrss_users@lists.ucr.edu</a>;
<a href="mailto:msoadm@scotmail.ucr.edu">msoadm@scotmail.ucr.edu</a><br>
<b>Cc:</b> Impact23 <<a href="mailto:impact23@ucr.edu">impact23@ucr.edu</a>>; Asirra Suguitan <<a href="mailto:asirra.suguitan@ucr.edu">asirra.suguitan@ucr.edu</a>>; Stephanie L Flores <<a href="mailto:stephanie.flores@ucr.edu">stephanie.flores@ucr.edu</a>>;
Jerry Monahan <<a href="mailto:jerry.monahan@ucr.edu">jerry.monahan@ucr.edu</a>><br>
<b>Subject:</b> July 2023 Period Close Reports Re-published<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear Colleagues,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks again for your continued patience as the Impact23 team works through challenges with the initial implementation of the financial systems and integrations. The July 2023 Financial Transaction Detail Reports (FTDR) have been re-published
are available in RSpace under the Tools section “<a href="https://finwebreports.ucr.edu/">Financial Web Reports</a>”. In addition to the notes and reminders from the initial announcement (highlighted below), there are a few known issues:<u><o:p></o:p></u></p>
<p class="MsoNormal"><u><o:p><span style="text-decoration:none"> </span></o:p></u></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level1 lfo4">
Carryforward on non-zero Projects for July 2023 and August 2023 FTDR: <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level2 lfo4">
The Financial Transaction Detail Report is a fiscal year based report<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level2 lfo4">
Carryforward balances are generated from Oracle Budget. Oracle Budget is an annual budget. When Budget data is synchronized with the General Ledger, it is a complete replacement.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level2 lfo4">
Corrections to the carryforward on non-zero projects were processed in September; therefore, the true non-zero project carryforward will not be reflected on the FTDR until the September reports<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level2 lfo4">
When reconciling non-zero projects for July and August, please focus on the Actuals<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level2 lfo4">
Non-zero project Inception to Date Budgets in PPM are accurate <o:p></o:p></li><ul style="margin-top:0in" type="square">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level3 lfo4">
Note there are a few situations on converted awards where there were multiple UCRFS funds, one or more funds were closed so that portion of the award did not convert, AND a new increment of funding was received after conversion. The budget in PPM may be overstated.<o:p></o:p></li></ul>
</ul>
<li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level1 lfo4">
Budgets associated with BC75, BC76 and BC77 have been corrected on the FTDR. However, the resolution of the issue in Looker Financials is still pending.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level1 lfo4">
July Payroll and Suspense Funding. <o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level2 lfo4">
Per 9/11/2023 notice to MSOADM, due to the conversion from the old Chart of Account structure (aka FAU) to the new Chart of Accounts, payroll transactions associated with the dates prior to July 1<sup>st</sup> were redirected to the Suspense fund 69993. Manual
corrections are in process.<o:p></o:p></li><li class="MsoListParagraphCxSpLast" style="margin-left:4.75pt;mso-add-space:auto;mso-list:l4 level2 lfo4">
July salary and benefits are accurately reflected in the GL, FTDR, Looker Financials and Looker Payroll. In PPM only, a small number of projects do not reflect the full benefit amounts for July; corrections are pending.
<o:p></o:p></li></ul>
</ul>
<p class="MsoNormal" style="margin-left:58.75pt"><o:p> </o:p></p>
<p class="MsoNormal">Please proceed with unit ledger reconciliations and report any concerns per guidelines below.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sincerely,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Bobbi<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Associate Vice Chancellor and Controller<o:p></o:p></p>
<p class="MsoNormal">Business & Financial Services<o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="http://bfs.ucr.edu/"><b><span lang="EN">http://bfs.ucr.edu/</span></b></a></span><b><u><span lang="EN" style="color:#383838"><o:p></o:p></span></u></b></p>
<p class="MsoNormal"><img border="0" width="157" height="48" style="width:1.6333in;height:.5in" id="Picture_x0020_2" src="cid:image001.png@01DA7930.EFFB5CF0" alt="signature_2034439392"><o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:40.75pt;mso-add-space:auto"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Msoadm <<a href="mailto:msoadm-bounces@scotmail.ucr.edu">msoadm-bounces@scotmail.ucr.edu</a>>
<b>On Behalf Of </b>Bobbi McCracken<br>
<b>Sent:</b> Wednesday, September 6, 2023 12:46 PM<br>
<b>To:</b> <a href="mailto:lrss_users@lists.ucr.edu">lrss_users@lists.ucr.edu</a>;
<a href="mailto:msoadm@scotmail.ucr.edu">msoadm@scotmail.ucr.edu</a><br>
<b>Cc:</b> Impact23 <<a href="mailto:impact23@ucr.edu">impact23@ucr.edu</a>>; Stephanie L Flores <<a href="mailto:stephanie.flores@ucr.edu">stephanie.flores@ucr.edu</a>>; Jerry Monahan <<a href="mailto:jerry.monahan@ucr.edu">jerry.monahan@ucr.edu</a>><br>
<b>Subject:</b> [Msoadm] Retracted July 2023 Period Close Reports<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear Colleagues,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks for your thorough and prompt review of the July 2023 Financial Transaction Detail Reports (FTDR). Several issues were identified requiring the reports to be revised and regenerated (e.g., BC75/76/77, C&G Project carryforward budgets,
etc.). As the FTDR are the official campus ledgers, the July reports generated on 9/5/2023 must be retracted. An additional communication will be distributed once the new July reports are available. I apologize for the inconvenience.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Bobbi<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Bobbi McCracken <br>
<b>Sent:</b> Tuesday, September 5, 2023 3:22 PM<br>
<b>To:</b> <a href="mailto:lrss_users@lists.ucr.edu">lrss_users@lists.ucr.edu</a>;
<a href="mailto:msoadm@scotmail.ucr.edu">msoadm@scotmail.ucr.edu</a><br>
<b>Cc:</b> Asirra Suguitan <<a href="mailto:asirra.suguitan@ucr.edu">asirra.suguitan@ucr.edu</a>>;
<a href="mailto:jerry.monahan@ucr.edu">jerry.monahan@ucr.edu</a>; Impact23 <<a href="mailto:impact23@ucr.edu">impact23@ucr.edu</a>><br>
<b>Subject:</b> July 2023 Period is Closed in Oracle Financials<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear Colleagues,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The first Accounting Period, July 2023, under the new Oracle Financial system has been closed. Financial Transaction Detail Reports are now available in RSpace under the Tools section “<a href="https://finwebreports.ucr.edu/">Financial
Web Reports</a><span style="background:yellow;mso-highlight:yellow">”. A few notes and reminders:<o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l6 level1 lfo6">
<span style="background:yellow;mso-highlight:yellow">Regardless of the process used to reconcile your monthly ledgers, the Financial Transaction Detail Report (FTDR) should be used as the basis to ensure completeness of the data being reconciled<o:p></o:p></span></li><ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l6 level2 lfo6">
<span style="background:yellow;mso-highlight:yellow">The FTDR is a fiscal year-based report. At this time reconcilers are asked to reconcile PPM project costs against the FTDR.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l6 level2 lfo6">
<span style="background:yellow;mso-highlight:yellow">Reconcilers must be provisioned inquiry access to the related systems for the transactions they are responsible for reconciling.
<o:p></o:p></span></li></ol>
</ol>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.5in;mso-add-space:auto;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l6 level3 lfo6">
<![if !supportLists]><span style="background:yellow;mso-highlight:yellow"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="background:yellow;mso-highlight:yellow">Reconcilers should be provisioned the Oracle Financials UCR Inquiry role at a minimum.
<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-left:1.5in;mso-add-space:auto;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l6 level3 lfo6">
<![if !supportLists]><span style="background:yellow;mso-highlight:yellow"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>ii.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="background:yellow;mso-highlight:yellow">Individual reconciling payroll transactions will need to complete the Gender Recognition and Live Name training in
LMS, sign the Non-Disclosure agreement, and be provisioned access to Looker-Finance-Payroll Distribution role.<o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<ol style="margin-top:0in" start="3" type="a">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l6 level2 lfo6">
<span style="background:yellow;mso-highlight:yellow">Reconciliations should be to source documents (such as purchase orders, invoices, etc.) When reconciling payroll transactions, the user should be validating against source documents (e.g., signed offer letters,
promotion letters, leave notices, etc.) and the Time & Attendance Reporting System (TARS). A reconciliation of the FTDR to the Payroll Distribution Database is insufficient.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l6 level2 lfo6">
<span style="background:yellow;mso-highlight:yellow">If errors in the data are identified, the departments must have established procedures to ensure corrections are tracked and confirmed.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l6 level2 lfo6">
<span style="background:yellow;mso-highlight:yellow">Please review UCR Policies and Procedure-<a href="https://fboapps.ucr.edu/policies/index.php?path=viewPolicies.php&policy=200-97">Ledger Reconciliation & Review Guidelines 200-97</a>. Although updates are
required to address the new systems, the objectives are the same. <o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l6 level2 lfo6">
<span style="background:yellow;mso-highlight:yellow">If a system error is identified, please submit a ticket using the Impact23 support site:
<a href="https://ucrsupport.service-now.com/finadmin_portal">https://ucrsupport.service-now.com/finadmin_portal</a>
<o:p></o:p></span></li></ol>
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l6 level1 lfo6">
<span style="background:yellow;mso-highlight:yellow">The updated Ledger Reconciliation and Storage System (LRSS) under the new COA is not yet available. Ledgers should continue to be reviewed and reconciled. Once the updated LRSS is deployed, users will be
asked to mark the July ledgers as reconcile and certify in LRSS<o:p></o:p></span></li></ol>
<p class="MsoListParagraphCxSpMiddle"><span style="background:yellow;mso-highlight:yellow">Note: Department SAA will need to recreate the LRSS matrixes once the replacement system is deployed. Additional guidance will be provided upon deployments, so please
begin evaluating if changes in roles are necessary. <o:p></o:p></span></p>
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l6 level1 lfo6">
<span style="background:yellow;mso-highlight:yellow">Please work with your department financial manager to evaluate your reconciliation procedures under the new financial systems and Chart of Accounts. As you are aware, most transactions are processed using
workflow approval (versus the Post Audit Notification (PAN)). <o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l6 level1 lfo6">
<span style="background:yellow;mso-highlight:yellow">At this time, the <a href="https://finwebreports.ucr.edu/">
Financial Web Reports</a> only contain the FTDR. In the near future, the monthly PI Summary Reports by PI and the Encumbrance Reports will be housed at this site.<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l6 level1 lfo6">
<span style="background:yellow;mso-highlight:yellow">Payroll journals for July:<o:p></o:p></span></li><ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l6 level2 lfo6">
<span style="background:yellow;mso-highlight:yellow">Please note you will see the posting and reversal of several journals. This situation will not re-occur after the August ledgers<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l6 level2 lfo6">
<span style="background:yellow;mso-highlight:yellow">July payroll journals are mislabeled “August”; this situation has been corrected going forward.<o:p></o:p></span></li></ol>
</ol>
<p class="MsoNormal">Thank you for your patience during the system transitions. <o:p>
</o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sincerely,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Bobbi McCracken<o:p></o:p></p>
<p class="MsoNormal">Associate Vice Chancellor and Controller<o:p></o:p></p>
<p class="MsoNormal">Business & Financial Services<o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="http://bfs.ucr.edu/"><b><span lang="EN">http://bfs.ucr.edu/</span></b></a></span><b><u><span lang="EN" style="color:#383838"><o:p></o:p></span></u></b></p>
<p class="MsoNormal"><img border="0" width="157" height="48" style="width:1.6333in;height:.5in" id="Picture_x0020_1" src="cid:image001.png@01DA7930.EFFB5CF0" alt="signature_2034439392"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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