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<p class="MsoNormal">Dear Colleagues,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The April 2024 month end ledgers are now officially closed. The related Financial Transaction Detail Reports (FTDR) and Prime PI Summary reports for 2024-04 have been published and are available in RSpace under the Tools section “<a href="https://finwebreports.ucr.edu/">Financial
Web Reports</a>”. April ledgers should be treated as preliminary ledgers to fiscal closing; researching missing transactions and taking action in time to process for May and June ledgers. The Fiscal Closing Letter is available for review on the Accounting
website <a href="https://accounting.ucr.edu/fiscal-year-end-closing">https://accounting.ucr.edu/fiscal-year-end-closing</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Some notes and reminders about the April ledgers:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
PCard Distributions<o:p></o:p></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
Please ensure all outstanding charges from prior statements are immediately distributed to an appropriate COA and approved<span style="font-size:12.0pt;line-height:105%"><o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
Unit PCardholders and/or designated Department Admins are responsible for distributing charges monthly in Concur or risk revocation of the cardholder’s privileges<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
As a reminder, designated department approvers must take action by reviewing and approving in Concur so the transactions can be submitted to Oracle.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
Please review Card Aging Report in iReport for all outstanding charges for PCard older than 30 days for PCard and T&E card that have not been processed to Oracle.<o:p></o:p></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
In the future, undistributed charges will be redirected to the defined default COA. Note: if the default COA was associated with a restricted fund (e.g., contract, grant, etc.), a department operating fund will be charged<o:p></o:p></li></ul>
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level1 lfo1">
<span class="ui-provider">PCard Use Tax Corrections<o:p></o:p></span></li><ul style="margin-top:0in" type="circle">
<li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
<span class="ui-provider">As mentioned last month, the PCard tax related entries Updates to PCard-related Use Tax were integrated into the February ledgers. Corrective measures, including reversals and adjustment journals, have been implemented to rectify tax-related
PCard entries up to 1/30/2024. Further corrections for PCards posted to ledgers after 1/30/2024 through 3/15/2024 will be processed in May, coinciding with the adjustments made to streamline the process.
<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
<span class="ui-provider">Non-C&G corrections have been categorized under the "Other" source type<o:p></o:p></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
<span class="ui-provider">C&G corrections will be visible in Looker and Financial Transaction Detail reports with a source code of "Projects."
<o:p></o:p></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l0 level2 lfo1">
<span class="ui-provider">At this time, journals associated with source type "Other" are not available in the NCT tool. Adding the source to NCT is being evaluated. In the meantime, if immediate adjustments are required, a manual NCT will need to be requested.
Note: this situation only impacts non-C&G funds. <o:p></o:p></span></li></ul>
</ul>
<p class="MsoNormal">As issues are identified, please consult the <a href="https://impact23.ucr.edu/known-issues-tracker">
Known Issues</a> webpage, and report any new concerns by submitting a ticket using the Impact23 support site:
<a href="https://ucrsupport.service-now.com/finadmin_portal">https://ucrsupport.service-now.com/finadmin_portal</a>
<o:p></o:p></p>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoNormal">Thanks for your continued patience and support. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sincerely,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:3.0pt"><b>Asirra Suguitan<o:p></o:p></b></p>
<p class="MsoNormal" style="margin-bottom:3.0pt">Associate Vice Chancellor and Campus Controller<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:3.0pt">Business and Financial Services (BFS)<span style="color:#1F497D">
</span>| Accounting Office<o:p></o:p></p>
<p class="MsoNormal"><img border="0" width="249" height="77" style="width:2.5937in;height:.802in" id="Picture_x0020_1" src="cid:image001.png@01DAAAA8.A811AFD0" alt="ucr-logo-email"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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