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<p class="MsoNormal" style="text-align:justify"><a name="_Hlk73627897"><img width="225" height="68" style="width:2.3437in;height:.7083in" id="Picture_x0020_5" src="cid:image001.png@01DAC89E.F4905AA0"></a><span style="mso-bookmark:_Hlk73627897"><span style="font-family:"Aptos",sans-serif"><o:p></o:p></span></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif"><o:p> </o:p></span></span></p>
<p class="MsoNormal" style="text-align:justify"><span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif">June 27, 2024<o:p></o:p></span></span></p>
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<span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">To: Business Officers<o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-bottom:0in;text-align:justify;line-height:16.0pt;mso-line-height-rule:exactly">
<span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">From: Alex N<span style="color:black;background:white">á</span>jera, Interim Director of Employee and Labor Relations<o:p></o:p></span></span></p>
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<span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Re: Annual Compensatory Time Off (CTO) Election for Represented Non-Exempt Employees in the CX, SX, RX, TX, HX and K5 Units<o:p></o:p></span></span></p>
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<span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif">Dear Colleagues:<o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif">If your department offers Compensatory Time Off (CTO) for overtime hours worked, employees in your department covered
by the bargaining units listed above should be offered an opportunity during the month of June to elect CTO for fiscal year 2024-25.<o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk73627897"><b><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif">CX, SX and K5</span></b></span><span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif">:<o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif">The contracts currently in place for the CX, SX and K5 bargaining units contain the following provision with respect
to CTO: “Unless the employee and the University agree otherwise, overtime will be paid. An employee may, upon hire and thereafter during the month of June, file a written indication of preference for either compensatory time off or pay with the employee’s
immediate supervisor. The University shall grant the preference indicated.” <o:p>
</o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk73627897"><b><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif">RX and TX:</span></b></span><span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif">The contracts currently in place for the RX and TX bargaining units contain the following provision with respect to CTO: “Unless
the employee and the University agree otherwise, overtime will be paid. An employee may, upon hire and thereafter during the month of June, file a written indication of preference for either compensatory time off or pay with the employee’s immediate supervisor.
The University shall grant the preference indicated. If no preference is indicated to the department in the annual June period for changes, the employee’s previous election shall continue.”
<o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk73627897"><b><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif">HX:
</span></b></span><span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif"><o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif">The contract currently in place for the HX unit contains the following provision with respect to CTO: “Unless the employee
and the University agree otherwise, overtime will be paid. An employee may within thirty (30) days of the effective date of this agreement, or upon hire, and thereafter during the month of June, file a written indication of preference for either compensatory
time off or pay with the employee’s immediate supervisor. The University shall grant the preference indicated. The written indication of preference referenced above may be withdrawn by mutual agreement of the supervisor and the employee”<o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif">For employees in each of the above bargaining units, unless an employee submits a change to their election for compensatory
time off during June 2024, the employee’s previous election shall continue. <o:p>
</o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif">For your convenience, forms for this purpose are available at
</span></span><a href="https://hr.ucr.edu/about-us/forms-and-documents/employee-labor-relations-forms-documents#overtime_compensation"><span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif">https://hr.ucr.edu/about-us/forms-and-documents/employee-labor-relations-forms-documents#overtime_compensation</span></span><span style="mso-bookmark:_Hlk73627897"></span></a><span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif">
under Labor Relations, Overtime Compensation. The original form should be kept in the department personnel file. Copies of the form should be distributed to the employee and the office that handles payroll matters for your organization.<o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif">If you have any questions about the process or requirements described here, please contact the Employee and Labor Relations
Consultant assigned to your organization. Alternatively, you can send an email to
</span></span><a href="mailto:employee.relations@ucr.edu"><span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif">employee.relations@ucr.edu</span></span><span style="mso-bookmark:_Hlk73627897"></span></a><span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif">.<o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif">Respectfully,<o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-bottom:0in"><span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif">Alex N<span style="color:black;background:white">á</span>jera<o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-bottom:0in"><span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif">Interim Director, Employee and Labor Relations<o:p></o:p></span></span></p>
<p class="MsoNormal" style="margin-bottom:0in"><span style="mso-bookmark:_Hlk73627897"><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif">Associate Vice Chancellor, Human Resources<o:p></o:p></span></span></p>
<span style="mso-bookmark:_Hlk73627897"></span>
<p class="MsoNormal" style="margin-bottom:0in"><span style="font-size:10.0pt;line-height:115%;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
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