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<p class="MsoNormal">Dear Colleagues, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The Impact23 Insider News provides essential updates and activities related to the financial system replacement program. Please take a few minutes to read the
<a href="https://ucr.bmeurl.co/11701221">Impact23 Insider News – August 2024</a> edition and share it with your departmental teams as appropriate.<o:p></o:p></p>
<p class="MsoNormal"><br>
Sincerely,<o:p></o:p></p>
<p class="MsoNormal"><b><i><span style="font-size:12.0pt"><br>
Asirra Suguitan</span></i></b><span style="font-size:12.0pt"><br>
Associate Vice Chancellor and Campus Controller<br>
Business & Financial Services<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;color:#1F497D"><a href="http://bfs.ucr.edu/"><b><span lang="EN">http://bfs.ucr.edu/</span></b></a></span><b><u><span lang="EN" style="font-size:12.0pt;color:#383838"><o:p></o:p></span></u></b></p>
<p class="MsoNormal"><img border="0" width="157" height="49" style="width:1.6354in;height:.5104in" id="_x0000_i1025" src="cid:image001.png@01DAEE5C.FA383340"><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="line-height:0%"><span style="font-size:1.0pt">August 2024 | 19th Edition<o:p></o:p></span></p>
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<p class="MsoNormal"><img border="0" width="1" height="1" style="width:.0104in;height:.0104in" id="_x0000_i1026" src="https://clt1411124.benchurl.com/c/o?e=1879505&c=158834&l=FDE70BBE&email=hpBO7BFH3nrxAaSPLVE6Rw%3D%3D&relid=AFA2136"><o:p></o:p></p>
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<p class="MsoNormal"><strong><span style="font-size:11.5pt;font-family:"Arial Black",sans-serif;color:black">August 2024</span></strong><strong><span style="font-size:11.5pt;font-family:"Arial",sans-serif;color:#383838">
</span></strong><span style="font-size:11.5pt;font-family:"Arial",sans-serif;color:#383838">|
</span><span style="font-size:11.5pt;font-family:"Arial",sans-serif;color:black">19th Edition</span><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#383838"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:125%"><strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:black">Hello from Impact23 Insider News!</span></strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:black">
</span><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">We hope this message finds you well. We are excited to bring you the latest updates and insights to keep you informed and engaged.
<a href="https://clt1411124.benchurl.com/c/l?u=1168578A&e=1879505&c=158834&t=0&l=FDE70BBE&email=hpBO7BFH3nrxAaSPLVE6Rw%3D%3D&seq=1" target="_blank">
<span style="color:#0000EE">Program Information</span></a>. <o:p></o:p></span></p>
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<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial Black",sans-serif;color:black">Reconcile Outstanding Card Transactions </span><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">As we begin the new fiscal year, it is important to focus on addressing the significant volume of aging
card transactions pending allocation to the correct Chart of Accounts (COA). To facilitate the distribution of these charges, we ask that you follow these steps:<o:p></o:p></span></p>
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<strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif">Review the Card Aging Report:</span></strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif"> Access the report in iReport to help you identify
aged transactions to be reconciled. Please make it a habit to review this report monthly.
<o:p></o:p></span></li><li class="MsoNormal" style="color:#383838;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:125%;mso-list:l3 level1 lfo3">
<strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif">Clear T&E Card and Ghost Card Charges:</span></strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif"> For expenses incurred on the T&E Card
and through Anthony Travel, if the trip has already been submitted and completed, generate a new expense report from the original pre-trip. Include the original Expense Report Number in the notes and explain the circumstances.<o:p></o:p></span></li><li class="MsoNormal" style="color:#383838;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:125%;mso-list:l3 level1 lfo3">
<strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif">Reconcile PCard Charges:
</span></strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif">Ensure all outstanding charges from prior statements are promptly distributed to the appropriate COA and approved. Department approvers must review and approve these
transactions in Concur so they can be submitted to Oracle.<o:p></o:p></span></li></ol>
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<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial Black",sans-serif;color:black;background:white">Report FY2024 Cost Share on Manual form for Costs Not Recorded in Project
Portfolio Management (PPM), Project -099 by August 30.</span></strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">We apologize for providing the Cost Sharing Guidance late in FY2024. Therefore, a manual workaround has
been created to track these costs. To accurately determine the beginning budget balance for FY2025, please submit this form by August 30, 2024. This will help us correctly reflect the remaining unfulfilled commitment amount for the project. <a href="https://clt1411124.benchurl.com/c/l?u=11686731&e=1879505&c=158834&t=0&l=FDE70BBE&email=hpBO7BFH3nrxAaSPLVE6Rw%3D%3D&seq=1" target="_blank">Full
notice with instructions here</a>. <o:p></o:p></span></p>
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<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial Black",sans-serif;color:black">Leave the Buyer Field Blank on Service Requisitions </span><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">Please remember that when creating service requisitions, the
</span><strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#FF671F">Suggested Buyer</span></strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#FF671F">
</span><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">field must be left blank for any service purchases, regardless of the dollar amount. This applies even if the amount is under $10K. Services are treated as restricted
categories requiring procurement services buyer review, and it is crucial to adhere to this guideline. Help text appears on requisitions indicating when to leave the buyer field blank to assist you.<o:p></o:p></span></p>
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<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial Black",sans-serif;color:black">Changes to Email Notifications from Oracle Procurement </span></strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">A new UCR subdomain has been implemented, impacting all email notifications from Oracle <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">Financials - Procurement. This change was necessary to improve email deliverability and address issues
experienced by some campus users. <a href="https://clt1411124.benchurl.com/c/l?u=116D00DF&e=1879505&c=158834&t=0&l=FDE70BBE&email=hpBO7BFH3nrxAaSPLVE6Rw%3D%3D&seq=1" target="_blank">
<span style="color:#0000EE">Learn more</span></a>.<o:p></o:p></span></p>
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<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial Black",sans-serif;color:black">Resource for PO Suppliers Available Now!</span><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">The Resources for Suppliers section on the BFS Procurement website has been refreshed! These webpages offer
guidance for PO Suppliers, covering topics such as supplier registration, insurance requirements, and invoicing procedures.
<a href="https://clt1411124.benchurl.com/c/l?u=116D07AC&e=1879505&c=158834&t=0&l=FDE70BBE&email=hpBO7BFH3nrxAaSPLVE6Rw%3D%3D&seq=1" target="_blank">
<span style="color:#0000EE">Take a Look</span></a>!<o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial Black",sans-serif;color:black">Enhancements to the "Concur Approved Cards" Report </span><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">The Concur Approved Cards report is now available in iReport and has undergone several improvements! The latest version
features legacy PCard holders, eliminates redundant data, and showcases the last four card numbers, cardholder names, card provider statuses (Account Cancelled, Account Active), and more. Remember, this report provides a weekly summary of approved T&E Cards
and PCards for department review.<o:p></o:p></span></p>
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<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial Black",sans-serif;color:black">Leverage the UCR Requisition and PO Approval Rejection Report</span></strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">To determine why a requisition or purchase order was auto-rejected and where in the workflow the rejection
occurred, follow these steps to run the UCR Requisition and PO Approval Rejection Report in Oracle Financials:<o:p></o:p></span></p>
<ol start="1" type="1">
<li class="MsoNormal" style="color:#383838;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:125%;mso-list:l2 level1 lfo6">
<span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif">Navigate to <strong><span style="font-family:"Arial",sans-serif">Tools</span></strong> >
<strong><span style="font-family:"Arial",sans-serif">Reports & Analytics</span></strong>.<o:p></o:p></span></li><li class="MsoNormal" style="color:#383838;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:125%;mso-list:l2 level1 lfo6">
<span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif">Follow this path to locate the report: <strong><span style="font-family:"Arial",sans-serif">Shared</span></strong> >
<strong><span style="font-family:"Arial",sans-serif">Custom</span></strong> > <strong>
<span style="font-family:"Arial",sans-serif">UCR</span></strong> > <strong><span style="font-family:"Arial",sans-serif">Reports</span></strong> >
<strong><span style="font-family:"Arial",sans-serif">Supply Chain</span></strong> >
<strong><span style="font-family:"Arial",sans-serif">Procurement</span></strong> >
<strong><span style="font-family:"Arial",sans-serif">BI</span></strong><o:p></o:p></span></li><li class="MsoNormal" style="color:#383838;mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;line-height:125%;mso-list:l2 level1 lfo6">
<span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif">Select
<strong><span style="font-family:"Arial",sans-serif">"UCR Requisition and PO Approval Rejection Report"</span></strong> to generate the report.<o:p></o:p></span></li></ol>
<div>
<p class="MsoNormal" style="line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">This report provides detailed information, including the rejection reason and the action needed for resolution, and allows
sorting by department to help you address issues promptly. Please utilize this report in place of submitting an inquiry. <o:p></o:p></span></p>
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<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial Black",sans-serif;color:black">Upcoming Planned Maintenance: Oracle Financials</span><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">
<br>
Please be advised that <strong><span style="font-family:"Arial",sans-serif">Oracle Financials will be unavailable from Friday, August 16, 2024 at 6:00 PM PST until Saturday, August 17, 2024 at 10:00 AM PST.</span></strong></span><strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#FF671F">
</span></strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">The disruption period is designated for an Oracle Quarterly Release provided by the supplier to update the application, which requires a temporary interruption
of the service. Please plan accordingly!<o:p></o:p></span></p>
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<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial Black",sans-serif;color:black">Navigating Supplier Registration Series</span></strong><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">
<br>
The Navigating Supplier Registration Series has wrapped up! This informative series delivered practical advice on the different supplier registration procedures, sharing valuable tips and best practices. You can now access all the presentations and recordings
on the <a href="https://clt1411124.benchurl.com/c/l?u=116860B5&e=1879505&c=158834&t=0&l=FDE70BBE&email=hpBO7BFH3nrxAaSPLVE6Rw%3D%3D&seq=1" target="_blank">
website here</a>. <o:p></o:p></span></p>
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<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span class="0qqizx3ktfba"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial Black",sans-serif;color:black">Stay Informed with the Known Issues Tracker </span></span><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;line-height:125%"><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#383838">As we navigate the first fiscal close in new systems, please review the
<a href="https://clt1411124.benchurl.com/c/l?u=11685791&e=1879505&c=158834&t=0&l=FDE70BBE&email=hpBO7BFH3nrxAaSPLVE6Rw%3D%3D&seq=1" target="_blank">
<span style="color:#0000EE">Known Issues Tracker</span></a> for the latest information on issues affecting financial processes and reports. <o:p></o:p></span></p>
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<span style="font-size:9.0pt;line-height:125%;font-family:"Arial",sans-serif;color:black">The lastest news for Oracle Financials (ERP, OFC), Oracle Budget (EPM), Concur Travel & Expense (Concur), Kuali (Research, Build, Sponsored Programs), Financial Boundary
Systems and Reporting. Delivering timely information that matters to you!</span><span style="font-size:10.5pt;line-height:125%;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
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<span style="font-size:8.5pt;line-height:125%;font-family:"Arial",sans-serif;color:#0032A3"><a href="https://clt1411124.benchurl.com/c/l?u=1168578A&e=1879505&c=158834&t=0&l=FDE70BBE&email=hpBO7BFH3nrxAaSPLVE6Rw%3D%3D&seq=2" target="_blank"><b><span style="color:#0032A3">Visit
Our Website</span></b></a> | <a href="https://clt1411124.benchurl.com/c/l?u=11685792&e=1879505&c=158834&t=0&l=FDE70BBE&email=hpBO7BFH3nrxAaSPLVE6Rw%3D%3D&seq=1" target="_blank">
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