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<p class="MsoNormal" style="margin-bottom:12.0pt">Dear Colleagues,<br>
<br>
<span class="ui-provider">As part of the PCard Expense Report process, when categorizing or updating transactions, we are aware of an issue where a red flag warning may indicate that the charge is not in the correct statement period.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Error Message</b><br>
<img width="1617" height="122" style="width:16.8437in;height:1.2708in" id="_x0000_i1025" src="cid:image003.jpg@01DB294F.F78EFCE0"><o:p></o:p></p>
<p class="MsoNormal"><b><i>Please</i></b> <b><i>ignore this error</i></b> <b><i>for now</i></b> and continue preparing your monthly statement as usual up to the point of submission. We expect to resolve the issue before submission is required. If the issue
persists, a manual workaround will be available on a user-by-user basis.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you are ready to submit a fully reconciled report now, please
<a href="https://ucrsupport.service-now.com/finadmin_portal">submit a ticket</a>, and we will assist with the next steps.<o:p></o:p></p>
<p class="MsoNormal"><br>
Sincerely,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:3.0pt"><b>Asirra Suguitan<o:p></o:p></b></p>
<p class="MsoNormal" style="margin-bottom:3.0pt">Associate Vice Chancellor and Campus Controller<br>
Business and Financial Services (BFS)<span style="color:#1F497D"> </span><br>
<b><span lang="EN"><a href="http://bfs.ucr.edu/">http://bfs.ucr.edu/</a></span></b><o:p></o:p></p>
<p class="MsoNormal"><img border="0" width="155" height="48" style="width:1.6145in;height:.5in" id="_x0000_i1026" src="cid:image002.png@01DB2935.E6C3AAB0" alt="ucr-logo-email"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Concurapprovers <<a href="mailto:concurapprovers-bounces@lists.ucr.edu">concurapprovers-bounces@lists.ucr.edu</a>>
<b>On Behalf Of </b>Asirra Suguitan via Concurapprovers<br>
<b>Sent:</b> Monday, October 28, 2024 12:45 PM<br>
<b>To:</b> <a href="mailto:concurapprovers@lists.ucr.edu">concurapprovers@lists.ucr.edu</a><br>
<b>Subject:</b> [Concurapprovers] Upcoming Improvement: Transition to Weekly PCard Expense Reports<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt">Dear Colleagues,<o:p></o:p></p>
<p class="MsoNormal">As part of <a href="https://bfs.ucr.edu/enhancements">Phase 1</a> financial system improvements, there is a commitment to enhancing processes to serve the campus community better. A key focus is optimizing the Concur Travel and Expense
system, specifically the PCard Expense Report process, for greater efficiency by year-end.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Transition to Weekly PCard Expense Reports</b><br>
October monthly statements should be processed as usual. Beginning in November, U.S. Bank monthly statements will be transitioned into weekly Concur expense reports, with transactions organized by their posting date. This change is designed to accelerate processing
and ensure transactions are posted promptly to the Oracle General Ledger and reflected in financial reports.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img border="0" width="1446" height="371" style="width:15.0625in;height:3.8645in" id="_x0000_i1027" src="cid:image001.jpg@01DB2935.E6C3AAB0"><o:p></o:p></p>
<p class="MsoNormal"><br>
<i>During the transition from monthly to weekly statements, some additional statements, including those with overlapping dates, may be generated. This is expected as part of the cutover process.<o:p></o:p></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>PCard Expense Report Processing</b><br>
The <a href="https://procurement.ucr.edu/pcard#pcard-expense-reporting">PCard Expense Reporting</a> webpage provides detailed information on the updated process. It also includes a new recommended weekly reconciliation calendar to help departments ensure transactions
are approved and posted promptly. A guide to assist with processing in Concur is available
<a href="https://drive.google.com/file/d/1fQMFKM6XpFEevXAQ8u9I2iEEeSxYATN8/view">
here</a>.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you for your continued support as these improvements are implemented.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sincerely,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:3.0pt"><b>Asirra Suguitan<o:p></o:p></b></p>
<p class="MsoNormal" style="margin-bottom:3.0pt">Associate Vice Chancellor and Campus Controller<br>
Business and Financial Services (BFS)<span style="color:#1F497D"> </span><br>
<b><span lang="EN"><a href="http://bfs.ucr.edu/">http://bfs.ucr.edu/</a></span></b><o:p></o:p></p>
<p class="MsoNormal"><img border="0" width="155" height="48" style="width:1.6145in;height:.5in" id="Picture_x0020_1" src="cid:image002.png@01DB2935.E6C3AAB0" alt="ucr-logo-email"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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