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<div><span id="m_2690087235822185459m_-5785495829242050676gmail-docs-internal-guid-c9074b15-7fff-7128-df2b-1e04c48b30cb"><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><font face="arial, sans-serif">Dear Colleagues,</font></span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><font face="arial, sans-serif">Business & Financial Services is excited to announce the upcoming deployment of the revamped annual payroll certification process, supported by a new system set to go live within the next 1–2 weeks. The <b>Payroll Certifications</b> system ensures compliance with federal regulations for verifying salary charges on federally funded projects and replaces the PI Web Reporting System (PIWRS).</font></span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><font face="arial, sans-serif">System Access and Roles</font></span></p><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:disc;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:10pt" role="presentation"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Department Coordinators (Coordinators):</span><span style="color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"> Access to the system requires assignment in EACS. Coordinators previously assigned in PIWRS have been migrated to the new Payroll Certifications system. Department SAAs must review role assignments migrated from PIWRS to ensure accuracy and address any gaps in coverage.</span></font></p></li><li dir="ltr" style="list-style-type:disc;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:10pt" role="presentation"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Principal Investigators (PIs):</span><span style="color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"> Access is automatically enabled for PIs on a Contract & Grant. PIs will receive email notifications with a link to complete their certifications.</span></font></p></li></ul><h3 dir="ltr" style="line-height:1.38;margin-top:14pt;margin-bottom:4pt"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><font face="arial, sans-serif" size="2">Relaunch of Annual Payroll Certification Process</font></span></h3><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><font face="arial, sans-serif">Departments will be notified once the Payroll Certifications system is deployed and Phase 1 is released. At that time, Coordinators will have access to the Chart of Accounts (COA) Projects associated with their PIs’ UCPath Home Department to support the certification process.</font></span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><font face="arial, sans-serif">To address delayed certifications caused by Impact23, the relaunch will follow a two-phase process before transitioning to a regular cadence:</font></span></p><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:disc;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:0pt" role="presentation"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Phase 1:</span><span style="color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"> Certifications for July 1–December 31, 2023</span></font></p></li><li dir="ltr" style="list-style-type:disc;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:12pt" role="presentation"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Phase 2:</span><span style="color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"> Certifications for January 1–June 30, 2024</span></font></p></li></ul><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">For each phase, Coordinators will have </span><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">30 calendar days</span><span style="color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"> to review and prepare any necessary documentation (e.g., cost-sharing, salary adjustments) prior to the PIs’ review and certification. Coordinators are the primary point of contact for PI inquiries and support throughout the process.</span></font></p><h3 dir="ltr" style="line-height:1.38;margin-top:14pt;margin-bottom:4pt"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><font face="arial, sans-serif" size="2">Support and Resources</font></span></h3><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">We encourage you to visit the </span><a href="https://bfs.ucr.edu/payroll-cert" style="text-decoration:none" target="_blank"><span style="color:rgb(17,85,204);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">Payroll Certifications</span></a><span style="color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"> webpage, where training resources—including role-specific reference guides and embedded instructional videos—will be available upon deployment.</span></font></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Thank you for your cooperation and commitment to the accuracy of annual payroll certifications. If you have any questions, contact </span><a href="mailto:EMF@ucr.edu" style="text-decoration:none" target="_blank"><span style="color:rgb(17,85,204);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">emf@ucr.edu</span></a><span style="color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">. </span></font></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><font face="arial, sans-serif"><span id="m_2690087235822185459m_-5785495829242050676gmail-docs-internal-guid-c9074b15-7fff-7128-df2b-1e04c48b30cb"></span></font></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Sincerely,</span><span style="color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><br></span></font></p><p class="MsoNormal"><font face="arial, sans-serif"><b>Asirra Suguitan</b><br>Associate Vice Chancellor and Campus Controller<br>Business & Financial Services<u></u><u></u></font></p><p class="MsoNormal"><span style="color:rgb(31,73,125)"><a href="http://bfs.ucr.edu/" target="_blank"><b><font face="arial, sans-serif">http://bfs.ucr.edu/</font></b></a></span></p></span></div><div><div dir="ltr" class="gmail_signature"><div dir="ltr"><p class="MsoNormal" style="margin-bottom:3pt;color:rgb(34,34,34)"><span style="font-family:Arial,sans-serif"><img width="141" height="43" src="cid:image002.png@01DB3AA7.DF5EE810" alt="ucr-logo-email" style="width:1.4722in;height:0.4513in"></span></p></div></div></div>

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