<div dir="ltr"><div class="gmail_quote gmail_quote_container"><div dir="ltr" class="gmail_attr"><span style="background-color:transparent;color:rgb(0,0,0);font-family:arial,sans-serif">Dear Colleagues,

Please share with your teams as appropriate.</span></div><div dir="ltr"><div class="gmail_quote"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div class="gmail_quote"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr" class="gmail_signature"><div dir="ltr"><span><p dir="ltr" style="line-height:1.2;margin-top:12pt;margin-bottom:12pt"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Business & Financial Services is pleased to announce the deployment of the new </span><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Payroll Certification </span><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">system, which replaces the PI Web Reporting System (PIWRS). This updated system ensures compliance with federal requirements for verifying salary charges on federally funded projects. </span></font></p><p dir="ltr" style="line-height:1.2;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif">Please review the following key information regarding system roles, deadlines, and support.</font></span></p><h4 dir="ltr" style="line-height:1.38;margin-top:14pt;margin-bottom:4pt"><span style="color:rgb(11,83,148);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif">System Access and Roles</font></span></h4><p dir="ltr" style="line-height:1.2;margin-top:12pt;margin-bottom:12pt"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Department Coordinators (Coordinators) </span><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">access the Payroll Certification system through R’Space Authorized Apps. Coordinators must have the "Department Coordinator – Payroll Certification" role assigned in EACS to access the system. Those previously assigned in PIWRS have been migrated to the new system. Department SAAs should review assignments in EACS to ensure accuracy and address gaps.</span></font></p><p dir="ltr" style="line-height:1.2;margin-top:12pt;margin-bottom:12pt"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Coordinators serve as the </span><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">primary point of contact for Principal Investigators (PIs)</span><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> and play a critical role in ensuring successful certifications. Their responsibilities include communicating key deadlines, sharing training resources, and supporting PIs throughout the certification process.</span></font></p><p dir="ltr" style="line-height:1.2;margin-top:12pt;margin-bottom:12pt"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Principal Investigators (PIs) </span><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">are automatically granted access if assigned as Prime PI on a Contract & Grant. PIs will receive an email notification with a link to complete their certification once the Coordinator clicks “Submit to Principal Investigator.”</span></font></p><h3 dir="ltr" style="line-height:1.38;margin-top:16pt;margin-bottom:4pt"><span style="color:rgb(11,83,148);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif" size="2">Payroll Certification Periods & Deadlines</font></span></h3><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif">Coordinators have access to the COA Projects linked to their PIs’ UCPath Home Department to support the certification process. For each period, review and prepare any necessary documentation (e.g., cost-sharing, salary adjustments), review all cost notes, and add comments to help facilitate the PI certification.</font></span></p><p class="MsoNormal" style="margin-bottom:3pt;color:rgb(34,34,34)"><font face="arial, sans-serif"><br><span id="m_8189336556939191602m_6847947316576743300m_-3174461162681298448gmail-docs-internal-guid-3bcbae41-7fff-31b6-e448-9921ede3e67d"></span></font></p></span><div dir="ltr" align="left" style="margin-left:0pt"><table style="border:none;border-collapse:collapse"><colgroup><col width="191"><col width="150"><col width="132"></colgroup><tbody><tr style="height:19.35pt"><td style="border-width:0.5pt;border-style:solid;border-color:rgb(0,0,0);vertical-align:top;background-color:rgb(11,83,148);overflow:hidden"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="color:rgb(255,255,255);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif">Certification Period</font></span></p></td><td style="border-width:0.5pt;border-style:solid;border-color:rgb(0,0,0);vertical-align:top;background-color:rgb(11,83,148);overflow:hidden"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="color:rgb(255,255,255);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif">Coordinator Due Date</font></span></p></td><td style="border-width:0.5pt;border-style:solid;border-color:rgb(0,0,0);vertical-align:top;background-color:rgb(11,83,148);overflow:hidden"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="color:rgb(255,255,255);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif">PI Due Date</font></span></p></td></tr><tr style="height:18pt"><td style="border-width:0.5pt;border-style:solid;border-color:rgb(0,0,0);vertical-align:top;overflow:hidden"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif">Jul 2023 – Jun 2024</font></span></p></td><td style="border-width:0.5pt;border-style:solid;border-color:rgb(0,0,0);vertical-align:top;overflow:hidden"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif">May 15, 2025</font></span></p></td><td style="border-width:0.5pt;border-style:solid;border-color:rgb(0,0,0);vertical-align:top;overflow:hidden"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif">May 31, 2025</font></span></p></td></tr><tr style="height:18pt"><td style="border-width:0.5pt;border-style:solid;border-color:rgb(0,0,0);vertical-align:top;overflow:hidden"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif">Jul 2024 –Jun 2025</font></span></p></td><td style="border-width:0.5pt;border-style:solid;border-color:rgb(0,0,0);vertical-align:top;overflow:hidden"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif">TBD</font></span></p></td><td style="border-width:0.5pt;border-style:solid;border-color:rgb(0,0,0);vertical-align:top;overflow:hidden"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif">TBD</font></span></p></td></tr></tbody></table><div><font face="arial, sans-serif"><br></font></div></div><div><div></div><div><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><font face="arial, sans-serif"><span style="background-color:transparent;font-weight:700;font-style:italic;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font color="#990000">Note</font></span><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:italic;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">:</span><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> </span><span style="color:rgb(0,0,0);background-color:transparent;font-style:italic;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Due to system logic configurations, initial certification budget periods shown under the “Certification/Budget Period” may not align with the current certification periods. </span></font><span style="background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-family:arial,sans-serif;color:rgb(0,0,0);font-style:italic;vertical-align:baseline">This will resolve once the system transitions to a standard processing cycle</span><span style="background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-family:arial,sans-serif;color:rgb(0,0,0);vertical-align:baseline">.</span></p><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt">

<font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-style:italic;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><br></span></font></p><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><span style="border:none;display:inline-block;overflow:hidden;width:624px;height:32px"><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcS4BNa7PiM5HYC1_tdJN2EdoC7YuDJwYcuQwEpVPka5VJr39RqHO18D7SW0NzHUW0PP7wBASKEiA18IEBGWw7HLgShD9BXM8NdAg71WeArms_BJfTFm8QB2KwvLqd-81YAHEL_BQ?key=XWWRfw1PDsqpskWSQwObGhdy" width="624" height="32" style="margin-left:0px;margin-top:0px">
</span></span><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">
<br><br></span></font></p><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="font-family:arial,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;color:rgb(0,0,0);font-style:italic;vertical-align:baseline">Additionally, s</span><i style="font-family:arial,sans-serif">ome awards are currently appearing in the certification p</i><i>eriod of 07/01/2023–06/30/2024 with pa</i><i style="font-family:arial,sans-serif">yroll certifi</i><i>cation end dates of 06/30/2023 or earlier. Due to a configuration issue, these expired awards were incorrectly included in this certification period.</i></p><p><font face="arial, sans-serif"><i>These awards ended on or bef</i></font><i>ore 06/30/2023</i><font face="arial, sans-serif"><i>and <b>were already certified in the PIWRS</b>. As a result, they will dis</i></font><i>play $0 payroll and</i><font face="arial, sans-serif"><i> should be <strong>submitted and certified as such</strong>. </i></font><i style="font-family:arial,sans-serif">The issue is being corrected and will not impact future certification periods.</i></p><h3 dir="ltr" style="line-height:1.38;margin-top:16pt;margin-bottom:4pt"><font face="arial, sans-serif" size="2"><span style="color:rgb(11,83,148);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Support and Resources</span></font></h3><p dir="ltr" style="line-height:1.2;margin-top:12pt;margin-bottom:12pt"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">We encourage Coordinators to visit the </span><a href="https://bfs.ucr.edu/payroll-cert#training-support" style="text-decoration-line:none" target="_blank"><span style="background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">Payroll Certification</span></a><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> webpage for role-specific training resources, including reference guides with instructional videos for both Coordinators and PIs.</span></font></p><p dir="ltr" style="line-height:1.2;margin-top:12pt;margin-bottom:12pt"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">For questions, attend the dedicated Payroll Certification Office Hours</span><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> every Thursday </span><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">through May 1, starting April 17 from 3-3:30pm. Link to join:</span><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> </span><a href="https://ucr.zoom.us/j/91275240075" style="text-decoration-line:none" target="_blank"><span style="color:rgb(11,87,208);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">https://ucr.zoom.us/j/91275240075</span></a></font></p><p dir="ltr" style="line-height:1.2;margin-top:12pt;margin-bottom:12pt"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Thank you for your cooperation and commitment to ensuring the accuracy of annual payroll certifications. For additional support, attend office hours or email </span><a href="mailto:EMF@ucr.edu" style="text-decoration-line:none" target="_blank"><span style="background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">EMF@ucr.edu</span></a><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">.</span></font></p><p class="MsoNormal" style="margin-bottom:3pt;color:rgb(34,34,34)"></p><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif" style="background-color:transparent">Sincerely, </font></span></p><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><b style="color:rgb(32,33,36);font-family:arial,sans-serif;background-color:rgb(255,255,255)"><br></b></span></p><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif" style="background-color:transparent"></font><b style="color:rgb(32,33,36);font-family:arial,sans-serif;background-color:rgb(255,255,255)">Asirra Suguitan<br></b></span></p><p class="MsoNormal" style="color:rgb(32,33,36)"><font face="arial, sans-serif" style="background-color:rgb(255,255,255)">Associate Vice Chancellor and Campus Controller<br>Business & Financial Services<u></u><u></u></font></p><p class="MsoNormal" style="color:rgb(32,33,36)"><span style="background-color:rgb(255,255,255)"><span style="color:rgb(31,73,125)"><a href="http://bfs.ucr.edu/" target="_blank"><b><font face="arial, sans-serif">http://bfs.ucr.edu/</font></b></a></span><b style="font-family:"Google Sans",Roboto,RobotoDraft,Helvetica,Arial,sans-serif;font-size:medium"><u><span lang="EN" style="color:rgb(56,56,56)"><u></u><u></u></span></u></b></span></p><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="color:rgb(0,0,0);font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;background-color:rgb(255,255,255)"><font face="arial, sans-serif"></font></span></p><p class="MsoNormal" style="color:rgb(32,33,36);font-family:"Google Sans",Roboto,RobotoDraft,Helvetica,Arial,sans-serif;font-size:medium"><span style="background-color:rgb(255,255,255)"><img border="0" width="157" height="49" id="m_8189336556939191602m_6847947316576743300m_-3174461162681298448m_727632275737465510m_-2203338932056781468m_7654343902325032809m_4308762783090874313Picture_x0020_1" src="cid:ii_19635f5ea3a5b16b21" alt="signature_2034439392" style="width:1.6319in;height:0.5069in"></span></p><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><br></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div>
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