<div dir="ltr"><div dir="ltr"><span id="gmail-docs-internal-guid-d8b6f017-7fff-1b7f-8249-24b31d5a10ec"><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif" style="">Dear Colleagues,</font></span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif">I am pleased to announce that a new, simplified supplier registration process is now live for select supplier types. This improvement is part of Business & Financial Services' ongoing efforts to enhance processing efficiency for the campus.</font></span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif">Effective immediately, the new process applies to the following supplier request types:</font></span></p><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:disc;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt;padding:0pt 0pt 10pt" role="presentation"><font face="arial, sans-serif"><span style="background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Reimbursement/Refund Only</span><span style="background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> – For Concur travel/non-travel expense reimbursements and ePay refunds.</span></font></p></li><li dir="ltr" style="list-style-type:disc;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt;padding:0pt 0pt 10pt" role="presentation"><font face="arial, sans-serif"><span style="background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Stipend</span><span style="background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> – For payments to non-UCR students and non-employees participating in a UC special program designed to promote college success or a sponsored research training program. UCR student payments must be processed through Banner.</span></font></p></li><li dir="ltr" style="list-style-type:disc;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:10pt" role="presentation"><font face="arial, sans-serif"><span style="background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Honorarium</span><span style="background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> – For payments to non-employees and non-UCR students in recognition of a special service or distinguished achievement. Payments to employees must be processed through payroll and payments to students must be processed through Banner (student information system).</span></font></p></li></ul><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Please refer to the updated list of </span><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Supplier Request Types</span><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> in the system. See </span><a href="https://drive.google.com/file/d/1UVDOmKDvBY7_7ZGmwkTaKBksHktrBQdc/view?usp=sharing" style="text-decoration-line:none"><span style="background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">Requesting DocuSign-Eligible Suppliers</span></a><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> for guidance. It is </span><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">critical</span><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> that department supplier requestors select the correct type to ensure the supplier is provided the appropriate DocuSign form.</span><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><br><br></span></font></p><img src="cid:ii_mcf4avzx0" alt="image.png" width="982" height="475" style="margin-right: 0px;"><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif">What’s New for Suppliers</font></span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Suppliers eligible for the streamlined process will receive a DocuSign form within 30 minutes of the initial registration email (subject line: </span><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">“UCR Supplier Registration Form”</span><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">).</span></font></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><font face="arial, sans-serif"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Important:</span><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> If a supplier receives a DocuSign form, they should not access the Oracle Supplier Portal, as doing so will </span><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">invalidate</span><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> the simplified process. If a DocuSign form is not received within 30 minutes, the supplier should follow the full registration instructions provided in the original email. This guidance is included in the automatic communication sent to prospective suppliers. </span></font></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif">
What Remains the Same</font></span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif">This update impacts only the three supplier types listed above. Please note that only the supplier request types listed above are impacted—other supplier registration processes remain unchanged at this time.</font></span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif">Thank you for your continued support as we work to improve and streamline our procurement practices.</font></span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><font face="arial, sans-serif">
Sincerely,</font></span></p></span></div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><p dir="ltr" style="color:rgb(34,34,34);line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;vertical-align:baseline"><font style="font-family:arial,sans-serif;color:rgb(34,34,34)"><b>Asirra Suguitan</b><br>Associate Vice Chancellor and Campus Controller<br>Business & Financial Services</font><br style="font-family:arial,sans-serif;color:rgb(34,34,34)"><a href="http://bfs.ucr.edu/" style="color:rgb(17,85,204);font-family:arial,sans-serif" target="_blank">http://bfs.ucr.edu/</a></span></p><p dir="ltr" style="color:rgb(34,34,34);line-height:1.38;margin-top:12pt;margin-bottom:12pt"><img src="cid:image002.png@01DB3AA7.DF5EE810" alt="ucr-logo-email" width="200" height="61"></p></div></div></div>