<div dir="ltr"><div class="gmail_quote gmail_quote_container"><div dir="ltr"><div><span style="background-color:transparent;color:rgb(0,0,0);white-space:pre-wrap;font-family:arial,sans-serif">Dear Colleagues,</span></div><div><span id="m_-399275525062443315gmail-docs-internal-guid-092b6b7c-7fff-450a-3e70-786ef0b0c4f1"><font face="arial, sans-serif"><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">As we approach fiscal year-end (June 30), the </span><a href="https://accounting.ucr.edu/FY26-Year-End-Close" style="text-decoration:none" target="_blank"><span style="background-color:transparent;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">FY26 Fiscal Closing Dates & Resources</span></a><span style="color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"> webpage is now available to support departments in completing a timely and accurate close. This site serves as the central resource for fiscal close activities across campus.</span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">The goal over the coming months is to ensure closing procedures are completed with the June Preliminary (Period 12) ledgers. In order to achieve this schedule, it is extremely important that published cutoff dates be strictly followed and that all required actions are completed on time.</span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">As you may be aware, the University of California has recently onboarded a new external auditor, KPMG, after working with the same firm, PWC, for the past 10 years. With this transition, departments should expect potential changes in audit requests, including documentation or processes that may not have been required in prior years. To support a smooth audit and fiscal close, all transactions must be complete, accurate, and fully supported.</span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">For FY26, departments are expected to prioritize the following actions:</span></p><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:disc;color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:0pt" role="presentation"><span style="background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Clear aged Travel & Entertainment (T&E), Ghost Card, and PCard transactions using the </span><a href="https://drive.google.com/file/d/1Sf_vdlaXiV0pzTmM9DtTarjNTV8tL_5A/view?usp=sharing" style="text-decoration:none" target="_blank"><span style="background-color:transparent;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">Card Aging Report</span></a></p></li><li dir="ltr" style="list-style-type:disc;color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Complete all outstanding </span><a href="https://bfs.ucr.edu/fin-sys-payroll-cert" style="text-decoration:none" target="_blank"><span style="background-color:transparent;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">Payroll Certifications</span></a></p></li><li dir="ltr" style="list-style-type:disc;color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Clear default fund 69993 and prepare required Salary Cost Transfer Tool (SCT) or Manual Payroll Cost Transfer (MPCT) entries prior to fiscal close</span></p></li><li dir="ltr" style="list-style-type:disc;color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Review and use the updated </span><a href="https://accounting.ucr.edu/payroll-coordination/mpct-requests" style="text-decoration:none" target="_blank"><span style="background-color:transparent;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">MPCT</span></a><span style="background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"> and </span><a href="https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fbfs.ucr.edu%2Fsites%2Fdefault%2Ffiles%2F2024-03%2Fcoa_cost_transfer_form_and_guidelines.xlsx&wdOrigin=BROWSELINK" style="text-decoration:none" target="_blank"><span style="background-color:transparent;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">NCT</span></a><span style="background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"> templates for manual transfer requests</span></p></li><li dir="ltr" style="list-style-type:disc;color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Review Position Funding to ensure expiring funding is updated with appropriate Chart of Accounts (COAs) to minimize additional transactions posting to default fund 69993</span></p></li><li dir="ltr" style="list-style-type:disc;color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Ensure all purchase orders are received and invoices approved by reviewing AP hold reports and </span><a href="https://drive.google.com/file/d/1PC7Lq0CVBlqK7kQiq-vEdyOqjr63bR08/view?usp=sharing" style="text-decoration:none" target="_blank"><span style="background-color:transparent;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">resolving outstanding items</span></a><span style="background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"> </span></p></li><li dir="ltr" style="list-style-type:disc;color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Review and submit all required accruals and deferrals to ensure revenue and expenses are recorded in the appropriate fiscal year</span></p></li><li dir="ltr" style="list-style-type:disc;color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">While some departmental processes may operate on a cash basis, UC/UCR financial reporting is on an accrual basis and must be reflected accordingly</span></p></li><li dir="ltr" style="list-style-type:disc;color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:12pt" role="presentation"><span style="background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Reconcile and certify all ledgers in the Ledger Reconciliation & Storage System (LRSS) on a timely basis</span></p></li></ul><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Departments are expected to review the webpage carefully and complete all required actions by the published deadlines. Please refer to the </span><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Schedule & Deadlines</span><span style="color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"> section regularly for the most current information.</span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Questions should be directed to the responsible office in the </span><span style="color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Key Contacts</span><span style="color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"> section; however, please email </span><a href="mailto:fyclose@ucr.edu" style="text-decoration:none" target="_blank"><span style="background-color:transparent;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">fyclose@ucr.edu</span></a><span style="color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"> if there are circumstances or conditions that have not been addressed.</span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">To support departments, Fiscal Close Office Hours will be held on<b> Wednesday, May 13, from 10:30–11:30</b> a.m. Join the session:</span><a href="https://ucr.zoom.us/j/95843622538" style="text-decoration:none" target="_blank"><span style="color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"> </span></a><span style="color:rgb(17,85,204);background-color:transparent;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap"><a href="https://ucr.zoom.us/j/95091586921" target="_blank">https://ucr.zoom.us/j/95091586921</a></span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Your attention and cooperation in accomplishing the many tasks associated with achieving a successful closing of UCR’s fiscal year 2025/26 is truly appreciated.</span></p></font></span>Sincerely,<div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><p dir="ltr" style="color:rgb(34,34,34);line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="color:rgb(0,0,0);background-color:transparent;vertical-align:baseline"><font style="font-family:arial,sans-serif;color:rgb(34,34,34)"><b>Asirra Suguitan</b><br>Associate Vice Chancellor and Campus Controller<br>Business & Financial Services</font><br style="font-family:arial,sans-serif;color:rgb(34,34,34)"><a href="http://bfs.ucr.edu/" style="color:rgb(17,85,204);font-family:arial,sans-serif" target="_blank">http://bfs.ucr.edu/</a></span></p></div></div></div><span style="font-family:Arial,sans-serif"><img width="141" height="43" src="cid:ii_19dbb7adb755b16b21" alt="ucr-logo-email" style="width:1.4722in;height:0.4513in"></span><p></p></div></div>
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