<div dir="ltr"><div class="gmail_quote gmail_quote_container"><br><div dir="ltr"><table border="0" cellspacing="0" cellpadding="0" style="border-collapse:collapse;border-width:medium;border-style:none;border-color:currentcolor"><tbody><tr style="height:27pt"><td width="623" colspan="2" valign="top" style="width:467.5pt;padding:0in 5.4pt;height:27pt"><p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span id="m_5098233090490386032m_-1144295025492474161m_4572611668280699079m_-8238932730149927055gmail-docs-internal-guid-6f000b83-7fff-8bda-d526-a754fb79b14b"><span style="font-size:11pt;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap"><img src="cid:ii_mug259ii0" alt="image.png" width="113" height="34" style="border-width:medium;border-style:none;border-color:currentcolor;margin-right:0px"></span></span><b><span style="font-size:11pt;font-family:Arial,sans-serif"></span></b></p><p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-size:11pt;font-family:Arial,sans-serif"><br></span></b></p><p class="MsoNormal" style="margin:0in;line-height:normal;font-family:Aptos,sans-serif"><b><span style="font-family:Arial,sans-serif">October 12, 2026</span></b></p><p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span lang="EN" style="font-size:11pt;font-family:Arial,sans-serif"> </span></b></p></td></tr><tr style="height:0.2in"><td width="53" valign="top" style="width:39.55pt;padding:0in 5.4pt;height:0.2in"><p class="MsoNormal" style="margin:0in;line-height:normal;font-family:Aptos,sans-serif"><span lang="EN" style="font-family:Arial,sans-serif">To:</span></p></td><td width="571" valign="top" style="width:427.95pt;padding:0in 5.4pt;height:0.2in"><p class="MsoNormal" style="margin:0in;line-height:normal;font-family:Aptos,sans-serif"><span id="m_5098233090490386032m_-1144295025492474161m_4572611668280699079m_-8238932730149927055gmail-docs-internal-guid-6e77ca8e-7fff-1fe5-8b94-be463817cb4f"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Campus Human Resources Partners and Shared Service Centers</span></span></p></td></tr><tr style="height:0.2in"><td width="53" valign="top" style="width:39.55pt;padding:0in 5.4pt;height:0.2in"><p class="MsoNormal" style="margin:0in;line-height:normal;font-family:Aptos,sans-serif"><span lang="EN" style="font-family:Arial,sans-serif">From:</span></p></td><td width="571" valign="top" style="width:427.95pt;padding:0in 5.4pt;height:0.2in"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Central Human Resources Policy</span></p></td></tr><tr style="height:0.2in"><td width="53" valign="top" style="width:39.55pt;padding:0in 5.4pt;height:0.2in"><p class="MsoNormal" style="margin:0in;line-height:normal;font-family:Aptos,sans-serif"><span lang="EN" style="font-family:Arial,sans-serif">Re:</span></p></td><td width="571" valign="top" style="width:427.95pt;padding:0in 5.4pt;height:0.2in"><p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><span id="m_5098233090490386032m_-1144295025492474161m_4572611668280699079gmail-docs-internal-guid-b74bfb2e-7fff-2986-bed9-f28890b1a0c5"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant:normal;vertical-align:baseline;white-space:pre-wrap">Updates to UCR Procedure 650-28: Employment Eligibility Verification (Form I-9)</span></span></p></td></tr><tr style="height:34.65pt"><td width="623" colspan="2" valign="top" style="width:467.5pt;padding:0in 5.4pt;height:34.65pt"><div style="border-width:medium medium 1.5pt;border-style:none none solid;border-color:currentcolor currentcolor windowtext;padding:0in 0in 1pt"><p class="MsoNormal" style="margin:0in;line-height:normal;border-width:medium;border-style:none;border-color:currentcolor;padding:0in;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:10pt;font-family:Arial,sans-serif"> </span></p></div><p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:10pt;font-family:Arial,sans-serif"> </span></p><p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span id="m_5098233090490386032m_-1144295025492474161m_4572611668280699079m_-8238932730149927055m_-8274774082127097041m_2875479033888776422m_-3075210682308886046m_4127692755271882921m_-873516461115946596m_3653902943315351387m_2729508265918393888m_-5729828219161606720gmail-docs-internal-guid-8302f6f4-7fff-d6a9-a126-980b9c685c78"></span></p><div dir="ltr" align="left" style="margin-left:0pt"><table style="border-width:medium;border-style:none;border-color:currentcolor;border-collapse:collapse"><colgroup><col width="53"><col width="571"></colgroup><tbody><tr style="height:0pt"><td colspan="2" style="vertical-align:top;padding:0pt 5.4pt;overflow:hidden"><p dir="ltr" style="line-height:1.584;background-color:rgb(255,255,255);margin-top:0pt;margin-bottom:0pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Central Human Resources has revised UCR Procedure 650-28 (Employment Eligibility/Form I-9) to align with current Form I-9 guidelines and terminology, as well as to clarify the roles of departments and Shared Service Centers.</span></p><p dir="ltr" style="line-height:1.584;background-color:rgb(255,255,255);margin-top:0pt;margin-bottom:0pt"><br></p><p dir="ltr" style="line-height:1.584;background-color:rgb(255,255,255);margin-top:0pt;margin-bottom:0pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Who The Revisions Impact</span></p><p dir="ltr" style="line-height:1.584;background-color:rgb(255,255,255);margin-top:0pt;margin-bottom:0pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">This revised procedure applies to all departments and Shared Service Centers involved in managing employment eligibility verification, including staff assigned to perform Form I-9 verifications and facilitate remote I-9 processing.</span></p><p dir="ltr" style="line-height:1.584;background-color:rgb(255,255,255);margin-top:0pt;margin-bottom:0pt"><br></p><p dir="ltr" style="line-height:1.584;background-color:rgb(255,255,255);margin-top:0pt;margin-bottom:0pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Revisions</span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Key revisions include:</span></p><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:disc;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:0pt" role="presentation"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">clarifying department and Shared Service Center responsibilities related to Form I-9 completion, verification, training, work authorization monitoring, and timely processing;</span></p></li><li dir="ltr" style="list-style-type:disc;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">updating the definition and procedures related to remote agents, including responsibilities for reviewing original documents and completing Section 2 through Tracker I-9;</span></p></li><li dir="ltr" style="list-style-type:disc;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">adding and updating supporting definitions, including Form I-9, Hire, Lists of Acceptable Documents, Remote Agent, and Remote Employee;</span></p></li><li dir="ltr" style="list-style-type:disc;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">removing references to notary services from the remote I-9 process;</span></p></li><li dir="ltr" style="list-style-type:disc;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">updating Form I-9 terminology to align with current USCIS requirements, including replacing references to Section 3 with Supplement B, Reverification and Rehire;</span></p></li><li dir="ltr" style="list-style-type:disc;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">clarifying that Tracker I-9 is the system of record for campus I-9 records and that departments/Shared Service Centers are responsible for reviewing and verifying Form I-9-related documentation;</span></p></li><li dir="ltr" style="list-style-type:disc;font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:12pt" role="presentation"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">providing additional clarification regarding reverification, rehires, acceptable receipts, and expiring work authorization.</span></p></li></ul><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Resources</span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">The updated procedure is now available in PolicyKing and can be accessed here: </span><a href="https://policyking.ucr.edu/home/policy/6656141c88fa0c7ecb38ea95" style="text-decoration:none" target="_blank"><span style="font-family:Arial,sans-serif;color:rgb(17,85,204);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">Procedure 650-28: Employment Eligibility (Form I-9)</span></a></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">For questions regarding procedures or USCIS requirements, please contact the CHR Policy Team at </span><a href="mailto:hrpolicy@ucr.edu" style="text-decoration:none" target="_blank"><span style="font-family:Arial,sans-serif;color:rgb(17,85,204);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">hrpolicy@ucr.edu</span></a><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">. Questions regarding Tracker I-9 access and systems may be directed to the UCR I-9 Admins via the </span><a href="https://ucrsupport.service-now.com/ucr_portal?id=sc_cat_item&sys_id=1dd2e954fb344354f86df69265efdc18" style="text-decoration:none" target="_blank"><span style="font-family:Arial,sans-serif;color:rgb(17,85,204);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">Tracker I-9 Request portal</span></a><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">. </span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Please review the updated procedure and share this information with the appropriate individuals within your area who support the Form I-9 process.</span></p><p dir="ltr" style="line-height:1.38;margin-top:12pt;margin-bottom:12pt"><span style="font-family:Arial,sans-serif;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Thank you for your continued partnership in supporting consistent and compliant I-9 practices across campus.</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span id="m_5098233090490386032gmail-docs-internal-guid-5fb1e157-7fff-79bd-bf6c-33018e833f30"></span><br></p></td></tr></tbody></table></div></td></tr></tbody></table></div>
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