[Ucrfacultyandstaff] Week 3 Challenge: The UCR Digital Deep Clean

UCR Provost provost at ucr.edu
Thu Feb 26 09:30:45 PST 2026 

[image: UC Riverside logo]
The UCR Digital Deep Clean

[image: An attic cluttered with boxes and items]
Week Three: The Attic

In week one
<https://accessibility.ucr.edu/announcements/2026/02/11/ucr-digital-deep-clean-week-one-toolshed>,
we geared up in the "Toolshed." In week two
<https://accessibility.ucr.edu/announcements/2026/02/24/ucr-digital-deep-clean-week-two-guest-room>,
we tackled the “Guest Room” by auditing third-party tools. Now, it's time
to head up to the "Attic." Just like a home attic, our digital
spaces—websites, Google Drives, SharePoints, Canvas courses, etc.—often
collect content we no longer use. Not every piece of digital content needs
a deep clean; some items just need to be thrown out.

By identifying what to archive, remediate, or remove, we make our digital
campus easier to navigate and ensure steady progress ahead of the April 24,
2026, deadline
<https://insideucr.ucr.edu/announcements/2026/01/29/important-federal-and-systemwide-requirements-affecting-digital-content>
.
Wait—Does This Apply to Me?

Almost certainly! If you create or share information using a computer, you
are a digital content creator. Under the updated ADA standards
<https://www.ada.gov/resources/2024-03-08-web-rule/>, "digital content"
includes documents (e.g., Word, PowerPoint), emails, announcements,
instructional
materials, social media, websites, and web platforms.

In short, if a Highlander needs to read it or click it to participate in
UCR life, it counts!
Week Three Guidance

[image: Notepad that says 'prioritize' near a pen and coffee cup]
Where Do I Start?

You may own a lot of digital content. When trying to determine where to
start, ask yourself the following questions:

   -

   Is it public-facing?
   -

   Are UC community members required to use it?
   -

   Is it already known that users with disabilities use it?
   -

   Does it contain critical features with known Accessibility defects?
   -

   Does it receive high traffic (if "view" data is available)?
   -

   Is it a procured resource that does not include conformance with the
   Accessibility Standard in the contract?
   -

   Is it currently undergoing material alteration?


Prioritize reviewing content with the most "yes" answers to the above
questions.
[image: Three trash cans]
The "CARE" Method

Once you have a sense of where to start, we suggest employing the CARE
method: Check, Archive, Remediate or Remove. Details are in the Pre-Existing
Content Guidelines
<https://accessibility.ucr.edu/digital-accessibility/pre-existing-content-guidelines>
on the Digital Accessibility website, and a brief summary is below:

   -

   Check Compliance: Pre-existing online content that is already compliant
   <https://accessibility.ucr.edu/digital-accessibility> requires no
   additional action.
   -

      If content is non-compliant, it may be exempt if it meets specific
      criteria
      <https://accessibility.ucr.edu/digital-accessibility/pre-existing-content-guidelines>
      .
      -

   Archive: Old webpage and Canvas course content can be kept strictly for
   reference or records. See the "Faculty Focus" and "Website Wranglers"
   sections below to learn how UCR is proactively archiving this content.
   -

   Remediate: If it’s "living" content used for university business,
   instruction, or research, it needs to be made accessible. Find remediation
   guidance and training resources on the Digital Accessibility webpage
   <https://accessibility.ucr.edu/digital-accessibility>.
   -

   Remove:
   -

      Re-permission: Change the access (sharing) permissions on the
      document or file so that the content is only visible to you. This
      effectively makes your digital content private and, therefore,
remediation
      is not necessary.
      -

      Delete: If it’s an old draft, a duplicate, outdated info, or simply
      no longer needed, toss it!

Pro Tip: Review the viewing permissions on digital files in your Google
Drive, OneDrive, and SharePoint (Teams) sites. Prioritize remediating files
shared with everyone at UCR or anyone with the link (public). As a best
practice and to minimize remediation efforts, only grant permission to
those who need it.
Faculty Focus

Good news! Old Canvas courses are automatically archived. No additional
action is needed for this content.

Canvas courses used or created in spring 2026 and beyond must meet the new
Accessibility Standards. The Provost’s Office is temporarily funding course
remediation assistance through XCITE.
Request Help Remediating Canvas Courses
<https://tinyurl.com/accessibility-support>
View Accessibility Resources for Faculty
<https://teaching.ucr.edu/accessibility-guidance-faculty>
How to Use the "UDOIT" Tool in Canvas <https://teaching.ucr.edu/udoit-guide>

Website Wranglers
View the List of Archived Websites <http://webarchive.ucr.edu>
Request Website Archival Support
<https://ucrsupport.service-now.com/ucr_portal/?id=sc_cat_item&sys_id=5b1a21491b52b340f57543f8cd4bcbd9>
Request Revival of an Archived Website
<https://ucrsupport.service-now.com/ucr_portal/?id=sc_cat_item&sys_id=5b1a21491b52b340f57543f8cd4bcbd9>

ITS has proactively archived hundreds of UCR websites. Search the archive
<https://webarchive.ucr.edu/> to determine if your site has been added. If
a website is properly archived and the site is no longer needed, please
delete the website before April 24, 2026, with the knowledge that the
archived version and its contents will remain available for reference. If
you do not see your website(s) listed, submit a request for archival support
<https://ucrsupport.service-now.com/ucr_portal/?id=sc_cat_item&sys_id=5b1a21491b52b340f57543f8cd4bcbd9>
.
Did You Miss Previous Weeks or Want to Get Ahead?

You can find all of the accessibility guidance and resources provided as
part of the Digital Deep Clean challenge on the Digital Accessibility
webpage!
Visit the Digital Accessibility Webpage to Learn More
<https://accessibility.ucr.edu/digital-accessibility>


Access barrier? Report digital accessibility issues or request remediation
<https://ucrsupport.service-now.com/ucr_portal?id=ucr_accessibility_form_login>
of inaccessible digital content.

University of California, Riverside

900 University Ave.

Riverside, CA 92521

951-827-1012 | ucr.edu <https://www.ucr.edu/>
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