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<p class="paragraph" style="vertical-align:baseline"><span class="normaltextrun">The journey to replace our outdated financial systems commenced over two years ago. Since then, UC Riverside has invested significant intellectual capital into redesigning the
new UCR Chart of Accounts (COA), business processes and configuring our new integrated systems which include: Oracle Financials; our new procurement and financial system; Concur, our new travel and expense system; and Kuali, the new proposals, awards, and
subawards system. Additionally, we have integrated numerous other supporting systems, such as UCPath, Banner, Looker (reporting tool), and ServiceNow, all of which will utilize the new COA.
</span><span class="scxw160087415"> </span><br>
<span class="scxw160087415"> </span><br>
<span class="normaltextrun">We have done this work through the collaboration of dedicated program management, IT professionals, and staff from across the entire institution. As project sponsors, we want to express our deep gratitude to everyone participating
in the design, testing, and change management activities moving our campus forward.
</span><span class="scxw160087415"> </span><br>
<span class="scxw160087415"> </span><br>
<span class="normaltextrun">Considering these accomplishments, we are pleased to affirm the
<b>July 5, 2023</b>, go-live of new systems and reports. This go-live decision fulfills a major milestone for UC Riverside and the Impact23 Program. It represents the culmination of several years of work by hundreds of dedicated members of our community.
</span><span class="scxw160087415"> </span><br>
<span class="scxw160087415"> </span><br>
<span class="normaltextrun">The transition itself is complex. Major automated administrative system implementations like this are a real challenge for every campus, as the processing steps for many transactions change, and it takes time for the campus knowledge
base to stabilize. However, these implementations are crucial for the efficient functioning of the campus, as older systems have become outdated and difficult to maintain.
</span><span class="scxw160087415"> </span><br>
<span class="scxw160087415"> </span><br>
<span class="normaltextrun">We want to help you navigate the changes you will see over the next several months. Please continue reading for key system transition dates, training and support, and access information.</span><span class="scxw160087415"> </span><br>
<span class="scxw160087415"> </span><br>
<span class="normaltextrun"><b>SYSTEM TRANSITION PERIODS</b></span><span class="scxw160087415"> </span><br>
<span class="normaltextrun"><span style="color:#0E101A">The process to finalize activity in legacy systems and integrate existing or transition to new financial systems is underway. Key cutoff and transition dates can be found
</span></span><a href="https://impact23.ucr.edu/cutover-fiscal-close#key_system_conversion_periods" target="_blank"><span class="normaltextrun"><span style="color:#0563C1">here</span></span></a><span class="normaltextrun"><span style="color:#0E101A">. </span>
</span><span class="scxw160087415"> </span><br>
<span class="scxw160087415"> </span><br>
<span class="normaltextrun"><b>TRAINING </b></span><span class="scxw160087415"> </span><br>
<span class="normaltextrun">We want to thank our community for continuing to learn new systems and processes and supporting one another through the transition. We offer web-based training and instructor-led courses through the UC Learning Center.</span><span class="eop"> </span><o:p></o:p></p>
<p class="paragraph" style="vertical-align:baseline"><span class="normaltextrun"><span style="color:#0E101A">If you still need to do so, please complete the relevant faculty or staff courses within the
</span></span><a href="https://impact23.ucr.edu/training-0" target="_blank"><span class="normaltextrun"><span style="color:#0563C1">Impact23 training program</span></span></a><span class="normaltextrun"><span style="color:#0E101A">. These courses enhance your
skills and understanding of the new systems.</span></span><span class="scxw160087415"><span style="color:#0E101A"> </span></span><span style="color:#0E101A"><br>
</span><span class="scxw160087415"> </span><br>
<span class="normaltextrun"><b>SUPPORT</b></span><span class="scxw160087415"> </span><br>
<span class="normaltextrun">We are striving for a smooth experience for our users. Please visit the following link for access to support resources, including the office hours schedule and information on how to seek assistance using the new Finance and Administration
Support portal or Concierge helpline:<span style="color:#0563C1"> </span></span><a href="https://impact23.ucr.edu/support" target="_blank"><span class="normaltextrun"><span style="color:#0563C1">https://impact23.ucr.edu/support</span></span><span class="normaltextrun"><span style="color:windowtext;text-decoration:none">.
</span></span></a><span class="scxw160087415"> </span><br>
<span class="scxw160087415"> </span><br>
<span class="normaltextrun"><b>SYSTEMS ACCESS </b></span><span class="scxw160087415"> </span><br>
<span class="normaltextrun">Please collaborate with your Department System Access Administrator (SAA) to ensure that the necessary roles are assigned to you for go-live and as new systems become available. Your Department SAA will assist you in obtaining the
appropriate access and permissions required to effectively work in the systems.</span><span class="scxw160087415"> </span><br>
<span class="scxw160087415"> </span><br>
<span class="normaltextrun"><b>UPCOMING TOWN HALL</b></span><span class="scxw160087415"> </span><br>
<span class="normaltextrun">Join us for another Town Hall session on <b>Thursday, June 29, from 1:30 – 2:30 pm</b>. Topics will include go-live preparations, the support framework, and training updates.
</span><a href="https://ucr.zoom.us/webinar/register/WN_jMy8fmbzQJCvKcy1sEpyww" target="_blank"><span class="normaltextrun"><span style="color:#0563C1">Click here to register</span></span></a><span class="normaltextrun">.</span><span class="scxw160087415"> </span><br>
<span class="scxw160087415"> </span><br>
<span class="normaltextrun">In summary, the transition to our new processes and tools will be a significant adjustment. We are not expecting you to be an expert right away. We will continue improving the systems and supporting users beyond July 5.</span><span class="scxw160087415"> </span><br>
<span class="scxw160087415"> </span><br>
<span class="normaltextrun">Sincerely,</span><span class="scxw160087415"> </span><br>
<span class="normaltextrun">Impact23 Executive Steering Committee</span><span class="scxw160087415"> </span><br>
<span class="scxw160087415"> </span><br>
<span class="normaltextrun"><b><i>Gerry Bomotti</i></b></span><span class="scxw160087415"> </span><br>
<span class="normaltextrun"><i>Vice Chancellor & Chief Financial Officer</i></span><span class="scxw160087415"> </span><br>
<span class="scxw160087415"> </span><br>
<span class="normaltextrun"><b><i>Bobbi McCracken</i></b></span><span class="scxw160087415"> </span><br>
<span class="normaltextrun"><i>Associate Vice Chancellor and Controller</i></span><span class="scxw160087415"> </span><br>
<span class="scxw160087415"> </span><br>
<span class="normaltextrun"><b><i>Matthew Gunkel </i></b></span><span class="scxw160087415"> </span><br>
<span class="normaltextrun"><i>Associate Vice Chancellor and Chief Information Officer</i></span><span class="eop"> </span><o:p></o:p></p>
<p class="paragraph" style="vertical-align:baseline"><span class="normaltextrun"><b><i><span style="color:black">Dr. Declan McCole</span></i></b></span><span class="scxw160087415"><span style="color:black"> </span></span><span style="color:black"><br>
<span class="normaltextrun"><i>Professor of Biomedical Sciences, Vice-Chair UCR Academic Senate</i></span><span class="scxw160087415"> </span><br>
<br>
</span><o:p></o:p></p>
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