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</head>
<body lang="EN-US" link="#467886" vlink="#96607D" style="word-wrap:break-word">
<div class="WordSection1">
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" style="border-collapse:collapse">
<tbody>
<tr>
<td width="858" valign="top" style="width:643.5pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:black;background:white"><img width="148" height="43" style="width:1.5416in;height:.4479in" id="Picture_x0020_2" src="cid:image001.png@01DB207A.BA8B4570" alt="A blue text on a black background
Description automatically generated"></span><o:p></o:p></p>
</td>
</tr>
<tr>
<td width="858" valign="top" style="width:643.5pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">October 17, 2024 <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">To: Staff & Faculty <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">From: Central Human Resources <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Re: Winter Holiday Closure <o:p></o:p></span></p>
<div style="border:none;border-bottom:solid windowtext 1.5pt;padding:0in 0in 1.0pt 0in">
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">This communication is to inform you of UC Riverside’s plan to observe a Winter Holiday Closure during the 2024-2025 holiday season. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">The campus is scheduled to close beginning Monday, December 23, 2024, and will reopen on Thursday, January 2, 2025. Pursuant to
<a href="https://policy.ucop.edu/doc/4010406/PPSM-2.210" target="_blank">Personnel Policy 2.210: Absence from Work</a> and relevant provisions of our collective bargaining agreements, the campus will observe the holidays on the following days. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<table class="MsoNormalTable" border="1" cellspacing="0" cellpadding="0" width="0" style="border-collapse:collapse">
<tbody>
<tr style="height:14.25pt">
<td width="609" colspan="2" valign="top" style="width:456.75pt;border:solid windowtext 1.5pt;background:#D9D9D9;padding:0in 0in 0in 0in;height:14.25pt">
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif;color:black">Campus Winter Holiday Closure Dates:</span></b><span style="font-family:"Arial",sans-serif;color:black"> </span><span style="font-family:"Arial",sans-serif"><o:p></o:p></span></p>
</td>
</tr>
<tr style="height:14.25pt">
<td width="247" valign="top" style="width:185.25pt;border-top:none;border-left:solid black 1.5pt;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.5pt;padding:0in 0in 0in 0in;height:14.25pt">
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Monday, December 23, 2024 <o:p></o:p></span></p>
</td>
<td width="361" valign="top" style="width:270.75pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.5pt;padding:0in 0in 0in 0in;height:14.25pt">
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Campus Closed – Curtailment Day* <o:p></o:p></span></p>
</td>
</tr>
<tr style="height:14.25pt">
<td width="247" valign="top" style="width:185.25pt;border-top:none;border-left:solid black 1.5pt;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.5pt;padding:0in 0in 0in 0in;height:14.25pt">
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">Tuesday, December 24, 2024 </span></b><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
</td>
<td width="361" valign="top" style="width:270.75pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.5pt;padding:0in 0in 0in 0in;height:14.25pt">
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Campus Closed – Christmas Eve** <o:p></o:p></span></p>
</td>
</tr>
<tr style="height:14.25pt">
<td width="247" valign="top" style="width:185.25pt;border-top:none;border-left:solid black 1.5pt;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.5pt;padding:0in 0in 0in 0in;height:14.25pt">
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">Wednesday, December 25, 2024 </span></b><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
</td>
<td width="361" valign="top" style="width:270.75pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.5pt;padding:0in 0in 0in 0in;height:14.25pt">
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Campus Closed – Christmas Day** <o:p></o:p></span></p>
</td>
</tr>
<tr style="height:14.25pt">
<td width="247" valign="top" style="width:185.25pt;border-top:none;border-left:solid black 1.5pt;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.5pt;padding:0in 0in 0in 0in;height:14.25pt">
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Thursday, December 26, 2024 <o:p></o:p></span></p>
</td>
<td width="361" valign="top" style="width:270.75pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.5pt;padding:0in 0in 0in 0in;height:14.25pt">
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Campus Closed – Curtailment Day* <o:p></o:p></span></p>
</td>
</tr>
<tr style="height:14.25pt">
<td width="247" valign="top" style="width:185.25pt;border-top:none;border-left:solid black 1.5pt;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.5pt;padding:0in 0in 0in 0in;height:14.25pt">
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Friday, December 27, 2024 <o:p></o:p></span></p>
</td>
<td width="361" valign="top" style="width:270.75pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.5pt;padding:0in 0in 0in 0in;height:14.25pt">
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Campus Closed – Curtailment Day* <o:p></o:p></span></p>
</td>
</tr>
<tr style="height:14.25pt">
<td width="247" valign="top" style="width:185.25pt;border-top:none;border-left:solid black 1.5pt;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.5pt;padding:0in 0in 0in 0in;height:14.25pt">
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">December 28 - 29, 2024 <o:p></o:p></span></p>
</td>
<td width="361" valign="top" style="width:270.75pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.5pt;padding:0in 0in 0in 0in;height:14.25pt">
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Campus Closed - Weekend <o:p></o:p></span></p>
</td>
</tr>
<tr style="height:14.25pt">
<td width="247" valign="top" style="width:185.25pt;border-top:none;border-left:solid black 1.5pt;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.5pt;padding:0in 0in 0in 0in;height:14.25pt">
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Monday, December 30, 2024 <o:p></o:p></span></p>
</td>
<td width="361" valign="top" style="width:270.75pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.5pt;padding:0in 0in 0in 0in;height:14.25pt">
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Campus Closed – Curtailment Day* <o:p></o:p></span></p>
</td>
</tr>
<tr style="height:14.25pt">
<td width="247" valign="top" style="width:185.25pt;border-top:none;border-left:solid black 1.5pt;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.5pt;padding:0in 0in 0in 0in;height:14.25pt">
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">Tuesday, December 31, 2024 </span></b><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
</td>
<td width="361" valign="top" style="width:270.75pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.5pt;padding:0in 0in 0in 0in;height:14.25pt">
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Campus Closed – New Year’s Eve Observed** <o:p></o:p></span></p>
</td>
</tr>
<tr style="height:14.25pt">
<td width="247" valign="top" style="width:185.25pt;border-top:none;border-left:solid black 1.5pt;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.5pt;padding:0in 0in 0in 0in;height:14.25pt">
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">Wednesday, January 1, 2025 </span></b><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
</td>
<td width="361" valign="top" style="width:270.75pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.5pt;padding:0in 0in 0in 0in;height:14.25pt">
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Campus Closed – New Year’s Day** <o:p></o:p></span></p>
</td>
</tr>
<tr style="height:14.25pt">
<td width="247" valign="top" style="width:185.25pt;border-top:none;border-left:solid black 1.5pt;border-bottom:solid black 1.5pt;border-right:solid windowtext 1.5pt;padding:0in 0in 0in 0in;height:14.25pt">
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Thursday, January 2, 2025 <o:p></o:p></span></p>
</td>
<td width="361" valign="top" style="width:270.75pt;border-top:none;border-left:none;border-bottom:solid black 1.5pt;border-right:solid black 1.5pt;padding:0in 0in 0in 0in;height:14.25pt">
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Campus Reopens <o:p></o:p></span></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">* </span></b><span style="font-family:"Arial",sans-serif">Non-paid days during the holiday closure period unless an employee elects to use vacation accruals or compensatory time. <o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">**</span></b><span style="font-family:"Arial",sans-serif">University paid holiday. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Four (4) university-paid holidays (<b>December 24, 25, 31 and January 1</b>) will be observed while the campus is closed. However, four (4) days (December 23, 26, 27, and 30) are considered curtailment
leave days and are not paid holidays. Employees have the choice of the following options to cover the non-paid days during the holiday closure period. <o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l11 level1 lfo1"><span style="font-family:"Arial",sans-serif">Employees may use vacation days in advance of their actual accrual. <o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l23 level1 lfo2"><span style="font-family:"Arial",sans-serif">Newly hired employees, represented and policy-covered, may use their vacation accruals before completing six (6) continuous months on pay status. <o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l5 level1 lfo3"><span style="font-family:"Arial",sans-serif">Employees with accrued compensatory time may elect to use it to cover the four (4) days off or to offset the use of vacation time. <o:p></o:p></span></li></ul>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l20 level1 lfo4"><span style="font-family:"Arial",sans-serif">Employees who do not wish to use vacation or compensatory time off may request leave without pay, pending departmental approval. In this case, employees will
not lose hourly vacation or sick leave accruals for these four (4) days. <o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">In accordance with regular procedures for scheduling vacation, employees should notify their supervisors in advance as to which option or combination of options they choose to use. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">For represented employees, closure days will be processed in accordance with existing contract provisions and are subject to discussion and/or collective bargaining where applicable. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">As in previous years, certain essential services will not to be closed during this period. Employees who might be expected to work should check with their supervisors for confirmation. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Researcher access to critical research facilities will continue and select research facilities requiring access will continue to be maintained by Facilities Services. In addition, grading deadlines
will remain unchanged. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Comments or questions regarding application of personnel policies during the winter closure may be sent to Central Human Resources Policy at
<a href="mailto:hrpolicy@ucr.edu" target="_blank">hrpolicy@ucr.edu</a>. Comments or questions regarding application of collective bargaining agreements may be sent to Labor Relations at
<a href="mailto:labor.relations@ucr.edu" target="_blank">labor.relations@ucr.edu</a>. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">Frequently Asked Questions:</span></b><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="mso-list:l10 level1 lfo5"><b><span style="font-family:"Arial",sans-serif">Are all policy covered staff employees eligible to use up to four (4) days of vacation leave for December 23, 26, 27 and 30, 2024? </span></b><span style="font-family:"Arial",sans-serif">Employees
who accrue vacation may use vacation leave for December 23, 26, 27 and 30, 2024, if they would have been scheduled to work had these days not been winter curtailment days. <o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoNormal" style="mso-list:l7 level1 lfo6"><b><span style="font-family:"Arial",sans-serif">What about employees who have a waiting period before they can use accrued vacation leave? </span></b><span style="font-family:"Arial",sans-serif">Employees
who normally have a waiting period will be allowed to use accrued vacation even if their required waiting period has not been completed. <o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoNormal" style="mso-list:l19 level1 lfo7"><b><span style="font-family:"Arial",sans-serif">What if an employee doesn’t have enough vacation hours available to cover the four (4) unpaid curtailment days (i.e., December 23, 26, 27 and 30, 2024)?</span></b><span style="font-family:"Arial",sans-serif"> Four (4)
days of vacation leave may be used in advance of actual accrual during the winter curtailment period. Please refer to appropriate <a href="https://policy.ucop.edu/doc/4010406" target="_blank"><b>policy</b></a> and <a href="https://ucnet.universityofcalifornia.edu/resources/employment-policies-contracts/bargaining-units/" target="_blank"><b>collective
bargaining agreements</b></a> for specific information. <o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<ol style="margin-top:0in" start="4" type="1">
<li class="MsoNormal" style="mso-list:l27 level1 lfo8"><b><span style="font-family:"Arial",sans-serif">How many vacation hours can a part-time employee "borrow" to cover the four (4) unpaid curtailment days (i.e., December 23, 26, 27 and 30, 2024)?</span></b><span style="font-family:"Arial",sans-serif"> A
part-time employee can "borrow" vacation hours for those days where they would have been scheduled to work had those days not been winter curtailment days. They may “borrow” on a prorated basis according to their appointment percentage and schedule. <o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<ol style="margin-top:0in" start="5" type="1">
<li class="MsoNormal" style="mso-list:l21 level1 lfo9"><b><span style="font-family:"Arial",sans-serif">When can an employee use vacation if they “borrow” vacation resulting in a negative leave balance?</span></b><span style="font-family:"Arial",sans-serif"> If
an employee “borrows” vacation, they will not be able to use vacation leave until they have once again accrued enough vacation hours to cover the anticipated request. <o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<ol style="margin-top:0in" start="6" type="1">
<li class="MsoNormal" style="mso-list:l3 level1 lfo10"><b><span style="font-family:"Arial",sans-serif">Can an employee use accrued compensatory time off (CTO) to cover the unpaid curtailment days (i.e., December 23, 26, 27 and 30, 2024)?</span></b><span style="font-family:"Arial",sans-serif"> Employees
with accrued CTO may elect to use these hours to cover their scheduled time off or to offset the use of vacation time for December 23, 26, 27 and 30, 2024, if they would have been scheduled to work had these days not been winter curtailment days. <o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<ol style="margin-top:0in" start="7" type="1">
<li class="MsoNormal" style="mso-list:l6 level1 lfo11"><b><span style="font-family:"Arial",sans-serif">What if an employee does not wish to use vacation or CTO to cover the unpaid curtailment days, (i.e., December 23, 26, 27 and 30, 2024)?</span></b><span style="font-family:"Arial",sans-serif"> Employees
who do not wish to use vacation or CTO may elect to use up to four (4) days of leave without pay (LWOP) during the curtailment period. The use of LWOP during the winter curtailment period may impact holiday eligibility, vacation accruals and sick accruals.
Please refer to appropriate <a href="https://policy.ucop.edu/doc/4010406" target="_blank"><b>policy</b> </a>and <a href="https://ucnet.universityofcalifornia.edu/resources/employment-policies-contracts/bargaining-units/" target="_blank"><b>collective bargaining
agreements</b></a> for specific information. See Question #10 for additional information. <o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<ol style="margin-top:0in" start="8" type="1">
<li class="MsoNormal" style="mso-list:l15 level1 lfo12"><b><span style="font-family:"Arial",sans-serif">Is an employee eligible to use sick leave if they become ill during winter curtailment?</span></b><span style="font-family:"Arial",sans-serif"> An employee
may use sick leave if they have a sick leave accrual balance; if their sick leave is authorized by their supervisor; and/or if they are on approved medical leave of absence, and the use of sick leave is in accordance with <a href="https://policy.ucop.edu/doc/4010406" target="_blank"><b>policy</b></a> and <a href="https://ucnet.universityofcalifornia.edu/resources/employment-policies-contracts/bargaining-units/" target="_blank"><b>collective
bargaining agreements</b></a>. <o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<ol style="margin-top:0in" start="9" type="1">
<li class="MsoNormal" style="mso-list:l2 level1 lfo13"><b><span style="font-family:"Arial",sans-serif">What if an employee wants to work during the winter curtailment period?</span></b><span style="font-family:"Arial",sans-serif"> As in previous years, certain
essential services will not to be closed during this period. Some employees may be expected to work during this time period. Any staff employee, regardless of their work location, including remote work, may work only with the explicit approval of their principal
officer/designee and supervisor. <br>
<br>
Researchers who need access to critical research facilities will need to coordinate with their department for continued access to research facilities during the curtailment period. <o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<ol style="margin-top:0in" start="10" type="1">
<li class="MsoNormal" style="mso-list:l12 level1 lfo14"><b><span style="font-family:"Arial",sans-serif">Will there be an impact on an employee’s vacation and sick leave accruals if they take leave without pay (LWOP) during the winter curtailment period instead
of using vacation, “borrowed” vacation or accrued compensatory time off? </span></b><span style="font-family:"Arial",sans-serif">For all groups of employees, under winter curtailment provisions, up to four (4) days of unpaid leave shall be considered time
on pay status for the purposes of accruing vacation and sick leave only. <o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<ol style="margin-top:0in" start="11" type="1">
<li class="MsoNormal" style="mso-list:l22 level1 lfo15"><b><span style="font-family:"Arial",sans-serif">What impact will there be on an employee’s holiday pay and vacation and sick leave accruals if they take leave without pay (LWOP) during the winter curtailment
period or fall below 50% of the working hours?</span></b><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l1 level1 lfo16">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Arial",sans-serif">SICK LEAVE:</span></b><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l4 level1 lfo17">
<![if !supportLists]><span style="font-family:"Arial",sans-serif"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Arial",sans-serif">Biweekly – Non-Exempt Employees</span></b><span style="font-family:"Arial",sans-serif">: In order to accrue sick leave, all employees must be on pay status at least 50% of the working
hours of any given quadri-weekly cycle to accrue proportionate sick leave. Although up to four (4) days of LWOP shall be considered as time on pay status during a curtailment period, any additional days of LWOP could result in the employee not accruing sick
leave if they fall below 50% of the hours of the quadri-weekly cycle. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l14 level1 lfo18">
<![if !supportLists]><span style="font-family:"Arial",sans-serif"><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Arial",sans-serif">Monthly - Exempt Employees:</span></b><span style="font-family:"Arial",sans-serif"> In order to accrue sick leave, all employees must be on pay status at least 50% of the working
hours of any given month (88 for December 2024) to be eligible to accrue proportionate sick leave. Although up to four (4) days of Leave without Pay (LWOP) shall be considered as time on pay status during a curtailment period, any additional days of LWOP could
result in the employee not accruing sick leave if they fall below 50% of the hours of the month. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l26 level1 lfo19">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Arial",sans-serif">VACATION LEAVE:</span></b><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l13 level1 lfo20">
<![if !supportLists]><span style="font-family:"Arial",sans-serif"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Arial",sans-serif">Biweekly – Non-Exempt Employees</span></b><span style="font-family:"Arial",sans-serif">: Employees accrue vacation leave based upon hours on pay status. For those part-time employees
represented by AFSCME (SX and EX) and Police Officers Unit (PA), an employee must be on pay status at least 50% of the working hours in any given quadri-weekly cycle to accrue proportionate vacation leave. Although up to four (4) days of LWOP shall be considered
as time on pay status during a curtailment period, any additional days of LWOP could result in the employee not accruing vacation leave if they fall below 50% of the hours of the quadri-weekly cycle. For all other groups of non-represented and represented
employees, there is no 50% threshold in order to accrue vacation and accrual is proportional to time on pay status in the quadri-weekly cycle. Thus, up to four (4) days of LWOP will be considered as time on pay status during the curtailment period. Any additional
days of LWOP could result in the employee not accruing full leave. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l24 level1 lfo21">
<![if !supportLists]><span style="font-family:"Arial",sans-serif"><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Arial",sans-serif">Monthly - Exempt Employees</span></b><span style="font-family:"Arial",sans-serif">: Employees accrue vacation leave based upon hours on pay status during the month. Although up to
four (4) days of LWOP shall be considered as time on pay status during a curtailment period, any additional days of LWOP could result in the employee not accruing full vacation accruals. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l16 level1 lfo22">
<![if !supportLists]><span style="font-size:10.0pt;font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Arial",sans-serif">HOLIDAY PAY: Note: Except for SX and EX employees, holiday earnings for employees who are paid on the biweekly pay cycle are calculated based on the UCPath holiday quadri-weekly
cycle. Taking Leave without Pay (LNP) during the curtailment may affect January holiday eligibility due to the UCPath holiday quadri-weekly look-back cycles. Please consult with your Payroll Administrative Specialist with any questions.</span></b><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l8 level1 lfo23">
<![if !supportLists]><span style="font-family:"Arial",sans-serif"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Arial",sans-serif">Monthly – Full-Time Exempt Employees</span></b><span style="font-family:"Arial",sans-serif">: Exempt employees must be on pay status during the week in which the holiday falls to
receive holiday pay. <o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left:1.0in;text-indent:-.25in;mso-list:l9 level1 lfo24">
<![if !supportLists]><span style="font-family:"Arial",sans-serif"><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Arial",sans-serif">Biweekly – Non-Exempt Employees</span></b><span style="font-family:"Arial",sans-serif">: <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.25in;text-indent:-.25in;mso-list:l25 level1 lfo25">
<![if !supportLists]><span style="font-family:"Arial",sans-serif"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Arial",sans-serif">Part Time</span></b><span style="font-family:"Arial",sans-serif">: Depending upon policy or collective bargaining agreement, all part-time non-exempt employees receive proportionate
holiday pay based upon hours on pay status in the month or UCPath holiday quadri-weekly cycle, excluding holiday hours. Part-time non-exempt employees must be on pay status at least 50% of the hours of the month or holiday quadri-weekly cycle, excluding holiday
hours, to receive holiday pay. If a part-time employee falls below 50%, they will lose their holiday pay for the month or biweekly period. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:1.25in;text-indent:-.25in;mso-list:l18 level1 lfo26">
<![if !supportLists]><span style="font-family:"Arial",sans-serif"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Arial",sans-serif">Full-Time</span></b><span style="font-family:"Arial",sans-serif">: Generally, LWOP taken during the winter curtailment period will not result in loss of holiday pay for a full-time
non-exempt employee. However, depending upon the <a href="https://policy.ucop.edu/doc/4010406" target="_blank"><b>policy</b></a><b> or
</b><a href="https://ucnet.universityofcalifornia.edu/resources/employment-policies-contracts/bargaining-units/" target="_blank"><b>collective bargaining</b></a><b>
</b>agreement, LWOP taken outside of the winter curtailment period may result in loss of holiday pay. In most cases, full-time non-exempt employees must be on pay status during the week in which the holiday falls, as well as their last scheduled workday before
the holiday and first scheduled workday after the holiday to receive holiday hours. Please refer to
<a href="https://policy.ucop.edu/doc/4010406" target="_blank"><b>policy</b></a> and <a href="https://ucnet.universityofcalifornia.edu/resources/employment-policies-contracts/bargaining-units/" target="_blank"><b>collective bargaining agreements</b></a> for
specific guidance. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;text-indent:-.5in"><b><span style="font-family:"Arial",sans-serif"> 12. Will an employee’s final paycheck be reduced if they separate with a negative vacation leave balance? </span></b><span style="font-family:"Arial",sans-serif">An
employees’ final paycheck will be reduced to recapture any remaining negative vacation leave balance(s). <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><b><span style="font-family:"Arial",sans-serif">Definitions:</span></b><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l0 level1 lfo27">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Arial",sans-serif">Quadri-weekly cycle</span></b><span style="font-family:"Arial",sans-serif"> – two consecutive biweekly periods. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.75in;text-indent:-.25in;mso-list:l17 level1 lfo28">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><b><span style="font-family:"Arial",sans-serif">UCPath holiday quadri-weekly cycle</span></b><span style="font-family:"Arial",sans-serif"> – the two consecutive biweekly periods <i>directly preceding</i> the biweekly pay period
in which the holiday falls. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif">Comments or questions regarding application of personnel policies during the winter closure may be sent to Central Human Resources Policy at <a href="mailto:hrpolicy@ucr.edu" target="_blank">hrpolicy@ucr.edu</a>. <o:p></o:p></span></p>
<p class="MsoNormal"> <o:p></o:p></p>
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