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<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"><img src="cid:ii_mgpnwkl16" alt="image.png" width="147" height="43"></span><span style="font-size:11pt"></span></p>
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<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
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<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-size:11pt">October 14, 2025 </span></b></p>
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<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
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<td width="60" valign="top" style="width:44.75pt;padding:0in 5.4pt;height:17.3pt">
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-size:11pt">To: </span></b></p>
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<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Campus Partners </span></p>
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<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-size:11pt">From: </span></b></p>
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<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Central Human Resources </span></p>
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<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-size:11pt">Re: </span></b></p>
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<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Winter Holiday Closure </span></p>
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<div style="border-top:none;border-right:none;border-left:none;border-bottom:1.5pt solid windowtext;padding:0in 0in 1pt">
<p class="MsoNormal" style="margin:0in;line-height:normal;border:none;padding:0in;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
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<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">This communication is to inform you of UC
Riverside’s plan to observe a Winter Holiday Closure during the 2025-2026
holiday season. </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">The campus is scheduled to close beginning
Wednesday, December 24, 2025, and will reopen on Friday, January 2, 2026.
Pursuant to <a href="https://policy.ucop.edu/doc/4010406/PPSM-2.210" style="color:rgb(70,120,134)" target="_blank">Personnel
Policy 2.210: Absence from Work</a> and relevant provisions of our collective
bargaining agreements, the campus will observe the holidays on the following
days. </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
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<tbody><tr style="height:14.25pt">
<td colspan="2" valign="top" style="border:1.5pt solid black;background-image:initial;background-position:initial;background-size:initial;background-repeat:initial;background-origin:initial;background-clip:initial;padding:0.75pt;height:14.25pt">
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-size:11pt;color:black">Campus Winter
Holiday Closure Dates:</span></b><span style="font-size:11pt;color:black"> </span><span style="font-size:11pt"></span></p>
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<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-size:11pt">Wednesday, December 24, 2025</span></b><b><span style="font-size:11pt;font-family:Arial,sans-serif"> </span></b><span style="font-size:11pt"> </span></p>
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<td valign="top" style="border-top:none;border-left:none;border-bottom:1pt solid black;border-right:1.5pt solid black;padding:0.75pt;height:14.25pt">
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Campus Closed – Christmas Eve**</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"> </span><span style="font-size:11pt"></span></p>
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<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-size:11pt">Thursday, December 25, 2025</span></b><b><span style="font-size:11pt;font-family:Arial,sans-serif"> </span></b><span style="font-size:11pt"> </span></p>
</td>
<td valign="top" style="border-top:none;border-left:none;border-bottom:1pt solid black;border-right:1.5pt solid black;padding:0.75pt;height:14.25pt">
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Campus Closed – Christmas Day**</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"> </span><span style="font-size:11pt"></span></p>
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<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Friday, December 26, 2025</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"> </span><span style="font-size:11pt"></span></p>
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<td valign="top" style="border-top:none;border-left:none;border-bottom:1pt solid black;border-right:1.5pt solid black;padding:0.75pt;height:14.25pt">
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Campus Closed – Curtailment Day*</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"> </span><span style="font-size:11pt"></span></p>
</td>
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<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">December 27 - 28, 2025</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"> </span><span style="font-size:11pt"></span></p>
</td>
<td valign="top" style="border-top:none;border-left:none;border-bottom:1pt solid black;border-right:1.5pt solid black;padding:0.75pt;height:14.25pt">
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Campus Closed - Weekend</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"> </span><span style="font-size:11pt"></span></p>
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<tr style="height:14.25pt">
<td valign="top" style="border-top:none;border-left:1.5pt solid black;border-bottom:1pt solid black;border-right:1.5pt solid black;padding:0.75pt;height:14.25pt">
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Monday, December 29, 2025</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"> </span><span style="font-size:11pt"></span></p>
</td>
<td valign="top" style="border-top:none;border-left:none;border-bottom:1pt solid black;border-right:1.5pt solid black;padding:0.75pt;height:14.25pt">
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Campus Closed – Curtailment Day*</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"> </span><span style="font-size:11pt"></span></p>
</td>
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<tr style="height:14.25pt">
<td valign="top" style="border-top:none;border-left:1.5pt solid black;border-bottom:1pt solid black;border-right:1.5pt solid black;padding:0.75pt;height:14.25pt">
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Tuesday, December 30, 2025</span></p>
</td>
<td valign="top" style="border-top:none;border-left:none;border-bottom:1pt solid black;border-right:1.5pt solid black;padding:0.75pt;height:14.25pt">
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Campus Closed - Curtailment Day*</span></p>
</td>
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<tr style="height:14.25pt">
<td valign="top" style="border-top:none;border-left:1.5pt solid black;border-bottom:1pt solid black;border-right:1.5pt solid black;padding:0.75pt;height:14.25pt">
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-size:11pt">Wednesday, December 31, 2025</span></b><b><span style="font-size:11pt;font-family:Arial,sans-serif"> </span></b><span style="font-size:11pt"> </span></p>
</td>
<td valign="top" style="border-top:none;border-left:none;border-bottom:1pt solid black;border-right:1.5pt solid black;padding:0.75pt;height:14.25pt">
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Campus Closed – New Year’s Eve Observed**</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"> </span><span style="font-size:11pt"></span></p>
</td>
</tr>
<tr style="height:14.25pt">
<td valign="top" style="border-top:none;border-left:1.5pt solid black;border-bottom:1pt solid black;border-right:1.5pt solid black;padding:0.75pt;height:14.25pt">
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-size:11pt">Thursday, January 1, 2026</span></b><b><span style="font-size:11pt;font-family:Arial,sans-serif"> </span></b><span style="font-size:11pt"> </span></p>
</td>
<td valign="top" style="border-top:none;border-left:none;border-bottom:1pt solid black;border-right:1.5pt solid black;padding:0.75pt;height:14.25pt">
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Campus Closed – New Year’s Day**</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"> </span><span style="font-size:11pt"></span></p>
</td>
</tr>
<tr style="height:14.25pt">
<td valign="top" style="border-right:1.5pt solid black;border-bottom:1.5pt solid black;border-left:1.5pt solid black;border-top:none;padding:0.75pt;height:14.25pt">
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Friday, January 2, 2026 </span></p>
</td>
<td valign="top" style="border-top:none;border-left:none;border-bottom:1.5pt solid black;border-right:1.5pt solid black;padding:0.75pt;height:14.25pt">
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Campus Reopens</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"> </span><span style="font-size:11pt"></span></p>
</td>
</tr>
</tbody></table>
</div>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-size:11pt">* </span></b><span style="font-size:11pt">Non-paid
days during the holiday closure period unless an employee elects to use
vacation accruals or compensatory time.</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"> </span><span style="font-size:11pt"></span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-size:11pt">**</span></b><span style="font-size:11pt">University
paid holiday.</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"> </span><span style="font-size:11pt"></span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Four (4) university-paid holidays (<b>December 24,
25, 31 and January 1</b>) will be observed while the campus is closed.
However, three (3) days (December 26, 29, and 30) are considered curtailment
leave days and are not paid holidays. Employees have the choice of the
following options to cover the non-paid days during the holiday closure
period. </span></p>
<ul style="margin-top:0in;margin-bottom:0in" type="disc">
<li class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Employees
may use vacation days in advance of their actual accrual. </span></li>
</ul>
<ul style="margin-top:0in;margin-bottom:0in" type="disc">
<li class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Newly
hired employees, represented and policy-covered, may use their vacation
accruals before completing six (6) continuous months on pay
status. </span></li>
</ul>
<ul style="margin-top:0in;margin-bottom:0in" type="disc">
<li class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Employees
with accrued compensatory time may elect to use it to cover the three
(3) days off or to offset the use of vacation time. </span></li>
</ul>
<ul style="margin-top:0in;margin-bottom:0in" type="disc">
<li class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Employees
who do not wish to use vacation or compensatory time off may request
leave without pay, pending departmental approval. In this case,
employees will not lose hourly vacation or sick leave accruals for these
three (3) days. </span></li>
</ul>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">In accordance with regular procedures for scheduling
vacation, employees should notify their supervisors in advance as to which
option or combination of options they choose to use. </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">For represented employees, closure days will be
processed in accordance with existing contract provisions and are subject to
discussion and/or collective bargaining where applicable. </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">As in previous years, certain essential services
will not be closed during this period. Employees who might be expected to
work should check with their supervisors for confirmation. </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Researcher access to critical research facilities
will continue and select research facilities requiring access will continue
to be maintained by Facilities Services. In addition, grading deadlines will
remain unchanged. </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Comments or questions regarding application of
personnel policies during the winter closure may be sent to Central Human
Resources Policy at <a href="mailto:hrpolicy@ucr.edu" target="_blank">hrpolicy@ucr.edu</a>. Comments or questions regarding
application of collective bargaining agreements may be sent to Labor
Relations at <a href="mailto:labor.relations@ucr.edu" target="_blank">labor.relations@ucr.edu</a>. </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-size:11pt">Frequently Asked Questions:</span></b><span style="font-size:11pt"> </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal" style="margin:0in 0in 0in 0.25in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">1.<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span><b><span style="font-size:11pt">Are all
policy covered staff employees eligible to use up to three (3) days of
vacation leave for December 26, 29, and 30, 2025?</span></b><b><span style="font-size:11pt;font-family:Arial,sans-serif"> </span></b><span style="font-size:11pt">Employees who accrue vacation may use vacation leave
for December 26, 29, and 30, 2025, if they would have been scheduled to work
had these days not been winter curtailment days. </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p style="margin:0in 0in 0in 0.25in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">2.<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span><b><span style="font-size:11pt">What about
employees who have a waiting period before they can use accrued vacation
leave?</span></b><b><span style="font-size:11pt;font-family:Arial,sans-serif"> </span></b><span style="font-size:11pt">Employees who normally have a waiting period will be
allowed to use accrued vacation even if their required waiting period has not
been completed.</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"> </span><span style="font-size:11pt"></span></p>
<p class="MsoNormal" style="line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p style="margin:0in 0in 0in 0.25in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">3.<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span><b><span style="font-size:11pt">What if an
employee doesn’t have enough vacation hours available to cover the three (3)
unpaid curtailment days (i.e., December 26, 29 and 30, 2025)?</span></b><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt">Three</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt">(3)
days of vacation leave may be used in advance of actual accrual during the
winter curtailment period. Please refer to appropriate</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"><a href="https://policy.ucop.edu/doc/4010406" style="color:rgb(70,120,134)" target="_blank"><b>policy</b></a></span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt">and</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"><a href="https://ucnet.universityofcalifornia.edu/resources/employment-policies-contracts/bargaining-units/" style="color:rgb(70,120,134)" target="_blank"><b>collective
bargaining agreements</b></a></span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt">for specific
information. </span></p>
<p class="MsoNormal" style="line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p style="margin:0in 0in 0in 0.25in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">4.<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span><b><span style="font-size:11pt">How many
vacation hours can a part-time employee "borrow" to cover the three
(3) unpaid curtailment days (i.e., December 26, 29 and 30, 2025)?</span></b><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt">A part-time employee can "borrow" vacation
hours for those days where they would have been scheduled to work had those
days not been winter curtailment days. They may “borrow” on a prorated basis
according to their appointment percentage and schedule. </span></p>
<p class="MsoNormal" style="line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p style="margin:0in 0in 0in 0.25in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">5.<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span><b><span style="font-size:11pt">When can an
employee use vacation if they “borrow” vacation resulting in a negative leave
balance?</span></b><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt">If an employee “borrows” vacation, they will not be
able to use vacation leave until they have once again accrued enough vacation
hours to cover the anticipated request. </span></p>
<p class="MsoNormal" style="line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p style="margin:0in 0in 0in 0.25in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">6.<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span><b><span style="font-size:11pt">Can an
employee use accrued compensatory time off (CTO) to cover the unpaid
curtailment days (i.e., December 26, 29, and 30, 2025)?</span></b><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt">Employees with accrued CTO may elect to use these
hours to cover their scheduled time off or to offset the use of vacation time
for December 26, 29, and 30, 2025, if they would have been scheduled to work
had these days not been winter curtailment days. </span></p>
<p class="MsoNormal" style="margin:0in;text-indent:2.25pt;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal" style="margin:0in 0in 0in 0.25in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">7.<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span><b><span style="font-size:11pt">What if an
employee does not wish to use vacation or CTO to cover the unpaid curtailment
days, (i.e., December 26, 29, and 30, 2025)?</span></b><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt">Employees who do not wish to use vacation or CTO may
elect to use up to three (3) days of leave without pay (LWOP) during the
curtailment period. The use of LWOP during the winter curtailment period may
impact holiday eligibility, vacation accruals and sick accruals. Please refer
to appropriate</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"><a href="https://policy.ucop.edu/doc/4010406" style="color:rgb(70,120,134)" target="_blank"><b>policy</b><span style="font-family:Arial,sans-serif"> </span></a>and</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"><a href="https://ucnet.universityofcalifornia.edu/resources/employment-policies-contracts/bargaining-units/" style="color:rgb(70,120,134)" target="_blank"><b>collective
bargaining agreements</b></a></span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt">for specific
information. See Question #10 for additional information. </span></p>
<p class="MsoNormal" style="margin:0in;text-indent:2.25pt;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal" style="margin:0in 0in 0in 0.25in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">8.<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span><b><span style="font-size:11pt">Is an
employee eligible to use sick leave if they become ill during winter
curtailment?</span></b><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt">An employee may use sick leave if they have a sick
leave accrual balance; if their sick leave is authorized by their supervisor;
and/or if they are on approved medical leave of absence, and the use of sick
leave is in accordance with</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"><a href="https://policy.ucop.edu/doc/4010406" style="color:rgb(70,120,134)" target="_blank"><b>policy</b></a></span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt">and</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"><a href="https://ucnet.universityofcalifornia.edu/resources/employment-policies-contracts/bargaining-units/" style="color:rgb(70,120,134)" target="_blank"><b>collective
bargaining agreements</b></a>. </span></p>
<p class="MsoNormal" style="margin:0in;text-indent:2.25pt;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal" style="margin:0in 0in 0in 0.25in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">9.<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span><b><span style="font-size:11pt">What if an
employee wants to work during the winter curtailment period?</span></b><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt">As in previous years, certain essential services
will not to be closed during this period. Some employees may be expected to
work during this time period. Any staff employee, regardless of their work
location, including remote work, may work only with the explicit approval of
their principal officer/designee and supervisor. <br>
<br>
Researchers who need access to critical research facilities will need to
coordinate with their department for continued access to research facilities
during the curtailment period. </span></p>
<p class="MsoNormal" style="margin:0in;text-indent:2.25pt;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal" style="margin:0in 0in 0in 0.25in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">10.<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman""> </span></span><b><span style="font-size:11pt">Will there be an impact on an employee’s vacation
and sick leave accruals if they take leave without pay (LWOP) during the
winter curtailment period instead of using vacation, “borrowed” vacation or
accrued compensatory time off?</span></b><b><span style="font-size:11pt;font-family:Arial,sans-serif"> </span></b><span style="font-size:11pt">For
all groups of employees, under winter curtailment provisions, up to three (3)
days of unpaid leave shall be considered time on pay status for the purposes
of accruing vacation and sick leave only. </span></p>
<p class="MsoNormal" style="margin:0in;text-indent:2.25pt;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal" style="margin:0in 0in 0in 0.25in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">11.<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman""> </span></span><b><span style="font-size:11pt">What impact will there be on an employee’s holiday
pay and vacation and sick leave accruals if they take leave without pay
(LWOP) during the winter curtailment period or fall below 50% of the working
hours?</span></b><span style="font-size:11pt"> </span></p>
<ul style="margin-top:0in;margin-bottom:0in" type="disc">
<li class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-size:11pt">SICK
LEAVE:</span></b><span style="font-size:11pt"> </span></li>
</ul>
<p class="MsoNormal" style="margin:0in 0in 0in 0.75in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt;font-family:"Courier New"">o<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span><b><span style="font-size:11pt">Biweekly –
Non-Exempt Employees</span></b><span style="font-size:11pt">: In order to
accrue sick leave, all employees must be on pay status at least 50% of the
working hours of any given quadri-weekly cycle to accrue proportionate sick
leave. Although up to three (3) days of LWOP shall be considered as time on
pay status during a curtailment period, any additional days of LWOP could
result in the employee not accruing sick leave if they fall below 50% of the
hours of the quadri-weekly cycle. </span></p>
<p class="MsoNormal" style="margin:0in 0in 0in 0.5in;text-indent:2.25pt;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal" style="margin:0in 0in 0in 0.75in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt;font-family:"Courier New"">o<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span><b><span style="font-size:11pt">Monthly -
Exempt Employees:</span></b><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt">In order to accrue sick leave, all employees must be
on pay status at least 50% of the working hours of any given month (88 for
December 2024) to be eligible to accrue proportionate sick leave. Although up
to three (3) days of Leave without Pay (LWOP) shall be considered as time on
pay status during a curtailment period, any additional days of LWOP could
result in the employee not accruing sick leave if they fall below 50% of the
hours of the month. </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<ul style="margin-top:0in;margin-bottom:0in" type="disc">
<li class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-size:11pt">VACATION
LEAVE:</span></b><span style="font-size:11pt"> </span></li>
</ul>
<p class="MsoNormal" style="margin:0in 0in 0in 0.75in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt;font-family:"Courier New"">o<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span><b><span style="font-size:11pt">Biweekly –
Non-Exempt Employees</span></b><span style="font-size:11pt">: Employees
accrue vacation leave based upon hours on pay status. For those part-time
employees represented by AFSCME (SX and EX) and Police Officers Unit (PA), an
employee must be on pay status at least 50% of the working hours in any given
quadri-weekly cycle to accrue proportionate vacation leave. Although up to
three (3) days of LWOP shall be considered as time on pay status during a
curtailment period, any additional days of LWOP could result in the employee
not accruing vacation leave if they fall below 50% of the hours of the
quadri-weekly cycle. For all other groups of non-represented and represented
employees, there is no 50% threshold in order to accrue vacation and accrual
is proportional to time on pay status in the quadri-weekly cycle. Thus, up to
three (3) days of LWOP will be considered as time on pay status during the
curtailment period. Any additional days of LWOP could result in the employee
not accruing full leave. </span></p>
<p class="MsoNormal" style="margin:0in 0in 0in 0.5in;text-indent:2.25pt;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal" style="margin:0in 0in 0in 0.75in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt;font-family:"Courier New"">o<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span><b><span style="font-size:11pt">Monthly -
Exempt Employees</span></b><span style="font-size:11pt">: Employees accrue
vacation leave based upon hours on pay status during the month. Although up
to three (3) days of LWOP shall be considered as time on pay status during a
curtailment period, any additional days of LWOP could result in the employee
not accruing full vacation accruals. </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<ul style="margin-top:0in;margin-bottom:0in" type="disc">
<li class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-size:11pt">HOLIDAY
PAY: Note: Except for SX and EX employees, holiday earnings for
employees who are paid on the biweekly pay cycle are calculated based on
the UCPath holiday quadri-weekly cycle. Taking Leave without Pay during
the curtailment may affect January holiday eligibility due to the UCPath
holiday quadri-weekly look-back cycles. Please consult with your Payroll
Administrative Specialist with any questions.</span></b><span style="font-size:11pt"> </span></li>
</ul>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<ul style="margin-top:0in;margin-bottom:0in" type="disc">
<li class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-size:11pt">Monthly
– Full-Time Exempt Employees</span></b><span style="font-size:11pt">:
Exempt employees must be on pay status during the week in which the
holiday falls to receive holiday pay. </span></li>
</ul>
<ul style="margin-top:0in;margin-bottom:0in" type="disc">
<li class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-size:11pt">Biweekly
– Non-Exempt Employees</span></b><span style="font-size:11pt">:</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"> </span><span style="font-size:11pt"></span></li>
</ul>
<p class="MsoNormal" style="margin:0in 0in 0in 0.75in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt;font-family:"Courier New"">o<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span><b><span style="font-size:11pt">Part Time</span></b><span style="font-size:11pt">: Depending upon policy or collective bargaining
agreement, all part-time non-exempt employees receive proportionate holiday
pay based upon hours on pay status in the month or UCPath holiday
quadri-weekly cycle, excluding holiday hours. Part-time non-exempt employees
must be on pay status at least 50% of the hours of the month or holiday
quadri-weekly cycle, excluding holiday hours, to receive holiday pay. If a
part-time employee falls below 50%, they will lose their holiday pay for the
month or biweekly period.</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"> </span><span style="font-size:11pt"></span></p>
<p class="MsoNormal" style="margin:0in 0in 0in 0.5in;text-indent:2.25pt;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal" style="margin:0in 0in 0in 0.75in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt;font-family:"Courier New"">o<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman"">
</span></span><b><span style="font-size:11pt">Full-Time</span></b><span style="font-size:11pt">: Generally, LWOP taken during the winter
curtailment period will not result in loss of holiday pay for a full-time
non-exempt employee. However, depending upon the</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"><a href="https://policy.ucop.edu/doc/4010406" style="color:rgb(70,120,134)" target="_blank"><b>policy</b></a><b>
or </b><a href="https://ucnet.universityofcalifornia.edu/resources/employment-policies-contracts/bargaining-units/" style="color:rgb(70,120,134)" target="_blank"><b>collective
bargaining</b></a><b> </b>agreement, LWOP taken outside of the winter
curtailment period may result in loss of holiday pay. In most cases,
full-time non-exempt employees must be on pay status during the week in which
the holiday falls, as well as their last scheduled workday before the holiday
and first scheduled workday after the holiday to receive holiday hours.
Please refer to <a href="https://policy.ucop.edu/doc/4010406" style="color:rgb(70,120,134)" target="_blank"><b>policy</b></a>
and</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"><a href="https://ucnet.universityofcalifornia.edu/resources/employment-policies-contracts/bargaining-units/" style="color:rgb(70,120,134)" target="_blank"><b>collective
bargaining agreements</b></a></span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt">for specific
guidance. </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p style="margin:0in 0in 0in 0.25in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">12.<span style="font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;font-size-adjust:none;font-kerning:auto;font-feature-settings:normal;font-stretch:normal;font-size:7pt;line-height:normal;font-family:"Times New Roman""> </span></span><span style="font-size:11pt"> <b>Will an
employee</b></span><b><span style="font-size:11pt">’</span></b><b><span style="font-size:11pt">s final paycheck be reduced if they separate with a
negative vacation leave balance?</span></b><b><span style="font-size:11pt;font-family:Arial,sans-serif"> </span></b><span style="font-size:11pt">An
employees’ final paycheck will be reduced to recapture any remaining negative
vacation leave balance(s). If the university is unable to appropriately
reduce the balance due to the timing of the separation and final check being
issued, UC may take additional steps to collect the overpayment.</span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-size:11pt">Definitions:</span></b><span style="font-size:11pt"> </span></p>
<ul style="margin-top:0in;margin-bottom:0in" type="disc">
<li class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-size:11pt">Quadri-weekly
cycle</span></b><span style="font-size:11pt"> – two consecutive
biweekly periods. </span></li>
</ul>
<ul style="margin-top:0in;margin-bottom:0in" type="disc">
<li class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><b><span style="font-size:11pt">UCPath
holiday quadri-weekly cycle</span></b><span style="font-size:11pt"> –
the two consecutive biweekly periods</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><i><span style="font-size:11pt">directly
preceding</span></i><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt">the biweekly pay period in which the holiday
falls. </span></li>
</ul>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt">Comments or questions regarding application of
personnel policies during the winter closure may be sent to Central Human
Resources Policy at</span><span style="font-size:11pt;font-family:Arial,sans-serif"> </span><span style="font-size:11pt"><a href="mailto:hrpolicy@ucr.edu" target="_blank">hrpolicy@ucr.edu</a>. </span></p>
</td>
</tr>
<tr>
<td width="623" colspan="2" valign="top" style="width:467.5pt;padding:0in 5.4pt">
<p class="MsoNormal" style="margin:0in;line-height:normal;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt"> </span></p>
</td>
</tr>
</tbody></table>
<p class="MsoNormal" style="margin:0in 0in 8pt;line-height:115%;font-size:12pt;font-family:Aptos,sans-serif"><span style="font-size:11pt;line-height:115%"> </span></p></div>
</div></div>