[Faculty] Fwd: The Bottom Line - Fall 2025 Edition

[Kristina Hartley]

Financial Planning & Analysis - Budget Office
*Fall 2025 Edition *
*Message from the Budget Office*
Welcome to the Fall 2025 edition of* The Bottom Line*, a quarterly
newsletter from UCR's Budget Office. Created in collaboration with the
Academic Senate Committee on Planning & Budget, this digest provides timely
financial updates tailored to faculty and department leadership.

This issue includes FY26 budget planning milestones, new tools and reports
for faculty, UCOP allocation updates, and a comprehensive breakdown of
student fee processes.
*FY26 Budget Process: What Faculty Should Know*
This fall, academic and administrative units will begin preparing written
budget narratives for submission in *early February*, followed by *30-minute
presentations* to campus leadership. Senate consultation is provided
through the *Campus Finance Committee (CFC)*.

*FY 26 budget planning included:*

   - Organization-level revenue and expense summaries
   - Scenario-based planning for both budget modifications and budget
   augmentations
   - Net position review
   - Alignment with campus strategic priorities

Read our *Budget* *Process* *Overview*
<https://ucr.benchurl.com/c/l?u=134C8F0D&e=1ABC85E&c=158834&&t=0&l=139C65C44&email=hcRTv%2Fv%2BkTvxAaSPLVE6Rw%3D%3D&seq=1>
to
understand how state and UCOP allocations flow through the university and
inform departmental resources.

*Faculty **Impact:* This process informs funding for instructional
workload, startup packages, TA/lecturer support, and research
infrastructure.

*  Budget Updates: UCOP Allocations & CHASS Funding *
*UCOP Preliminary Allocations (Fall 2025) *

   - UCR anticipated a *$1M cut *but received a *$2M budget reduction* from
   UCOP
   - We were awarded *$3.2M in enrollment growth funding*, covering *360
   FTE* from the incoming graduate class
   - UCR is now *overenrolled *in terms of out budgeted enrollment after
   being underenrolled for the past 3 years, positioning the campus
for *additional
   state funding in future years*

*Permanent Funding for CHASS *

   - The College of Humanities, Arts, and Social Sciences (CHASS)
received *$430,000
   in permanent funding* for the *California Newspaper Project*.
   - This replaces the previous annual request cycle to the State Library
   and creates long-term budget stability for the program.

*System Enhancements: Smart View & Staffing Tools*
*Smart View Now Live*
Smart View is now available for Oracle Budget users across campus. This
Excel-based tool allows for:

   - Batch entry and uploads
   - Faster budget revisions and salary adjustments
   - Cleaner entries aligned to the new Chart of Accounts (COA)

*Improved Staffing Tools*

New staffing inputs in Smart View allow for:

   - Salary + fringe budgeting with improved accuracy
   - Temporary instructional cost planning
   - Alignment with multi-year commitments and hiring projects

Contact *budgetoffice at ucr.edu <budgetoffice at ucr.edu>* for training or
technical support.
*Faculty Reporting: Visibility into Your Funds*
*Note:* The Oracle Budget system does *not *contain C&G information - that
remains in Kuali/Oracle Financials systems.

🔍* Coming Soon: *A *Faculty Summary Report* in *Looker* will consolidate
the *Prime PI Summary Report* and the *Flex2 Faculty Non-Project Summary
Report* into a single report for transparency and ease of access. Faculty
will be invited to preview the report before its campus-wide launch.
*Student Fee Planning: Deadlines & Policy Links*
FP&A collaborates with units to review, update, and submit student fee
proposals annually. Below is a breakdown of the most common categories:
Please see the Student Fees
<https://ucr.benchurl.com/c/l?u=134C8EB1&e=1ABC85E&c=158834&&t=0&l=139C65C44&email=hcRTv%2Fv%2BkTvxAaSPLVE6Rw%3D%3D&seq=1>
section of our website for more information on student fee processes,
policies, and deadlines.


*Reminder: Students may not be directed to pay third-party vendors for
digital course content unless the expense is part of an approved Course
Materials Fee (CMF). *

*WHERE DOES ENROLLMENT GROWTH SHOW UP IN THE BUDGET?*

*UCR welcomed one of its largest-ever first-year cohorts in Fall 2025,
which increased our undergraduate student population by about 1,200.*
Here’s how this translates into funding:

   -

   *$3.2M* in enrollment growth revenue for *360 FTE*, based on UCOP’s
   rebenching formula.
   -

   *$16.3M* in additional tuition revenue split between financial aid
   (30%), central campus for subvention allocations related to salary &
   benefit cost increases (31%), and colleges/schools (39%) based on the
   Budget Model tuition distribution formula.
   -

   College/School funds are allocated based on workload and major headcount
   in December (50%) and June (50%) to support *temporary instruction, TA
   support,* and other high-impact needs.

*Quick System Reference*
*Platform *

*Oracle Budget *
*Smart View*
*Oracle Financials*
*Looker*
*Primary Use*
Budget development and adjustments (perm/temp)
Batch uploads for staffing, budgets, and reallocations
Actual revenue, expenses, payroll
Integrated reporting (in development for FY26)
*Have Questions or Ideas?*
<https://ucr.benchurl.com/c/l?u=134C8EB2&e=1ABC85E&c=158834&&t=0&l=139C65C44&email=hcRTv%2Fv%2BkTvxAaSPLVE6Rw%3D%3D&seq=1>

*We’re Here to Help.*

Whether you’re looking for training, need help interpreting reports, or
have suggestions for future topics, we’d love to hear from you.

Reach out anytime!

*Contact Us*
📧 *Email:* budgetoffice at ucr.edu
🌐 *Website:* fpa.ucr.edu
<https://ucr.benchurl.com/c/l?u=134C8EB2&e=1ABC85E&c=158834&&t=0&l=139C65C44&email=hcRTv%2Fv%2BkTvxAaSPLVE6Rw%3D%3D&seq=2>
View this email in your browser
<https://ucr.benchurl.com/c/v?e=1ABC85E&c=158834&t=0&l=139C65C44&email=hcRTv%2Fv%2BkTvxAaSPLVE6Rw%3D%3D>
This message was sent to Laurav at ucr.edu by
budgetoffice.ucr.edu at 158834.clients.bmsend.com
900 University Ave., Riverside, CA, 92521

Unsubscribe
<https://ucr.benchurl.com/c/su?e=1ABC85E&c=158834&t=0&l=139C65C44&email=hcRTv%2Fv%2BkTvxAaSPLVE6Rw%3D%3D&relid=>
<https://www.benchmarkemail.com?p=500289>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://scotmail.ucr.edu/pipermail/faculty/attachments/20251201/b9e75a21/attachment-0001.htm>