[Faculty] Call for Comments on Proposed Revision of APM-500

[VPAP UCR]

Dear Colleagues,

The University of California (systemwide) invites comments on proposed
revisions to Section 500 of the Academic Personnel Manual (APM - 500,
Recruitment).  Summarized below are the key points in the revision that is
being distributed for systemwide review. The policy revisions respond to
the need to incorporate SB 791 and AB 810 into UC policy.  You will recall
discussion of these bills on our campus that began with this memo
<https://academicpersonnel.ucr.edu/sites/default/files/2025-01/misconduct-and-background-check-guidelines-12.20.24.pdf>
just before the holiday break in December.


The proposed revisions to APM 500 address:



*Misconduct Disclosure Form*:  All applicants who are identified as
finalists for academic appointments are required to complete a misconduct
disclosure questionnaire and disclose any final administrative or judicial
decisions issued within the last seven (7) years from the date of
submission of an employment application determining that the applicant
committed misconduct, including sexual harassment.



*Release Form*: Applicants who are identified as finalists for a
tenure-track/tenured position or a position in the Professor of Teaching
Series are required to sign a release form authorizing the release of
information by the applicant’s previous employers to the University
concerning any allegations of misconduct in order to permit the University
to evaluate the released information with respect to the criteria for
potential employment. The hiring unit is required to obtain the release
form for proposed appointees in these series and to engage in a reasonable
attempt to obtain information from the previous employer when the applicant
reaches the final stages of the application process.

In the event that a previous employer discloses misconduct, the hiring unit
shall follow-up with the applicant to give that individual an opportunity
to respond.



*Local Implementation Procedures*: Vice Provosts/Vice Chancellors who
oversee academic personnel are responsible for developing implementing
procedures for the confidential management and tracking of misconduct
disclosure questionnaires and release forms, as well as confidential
decision-making and communication processes involving applicants, previous
employers, and University administrators. In order to protect a candidate’s
privacy, the misconduct disclosure form and any information pertaining to
prior misconduct must be treated as confidential, retained per local
procedures, and disposed in accordance with University of California
records retention policy.



The proposed revisions to the APM - 500 are posted to the Systemwide
Academic Personnel
<https://www.ucop.edu/academic-personnel-programs/academic-personnel-policy/policies-under-review/index.html>
website under the “Systemwide Review” tab.  If you have any questions or if
you wish to comment, please email me at vpap at ucr.edu no later than May 7,
2025.


Thank you,
Dan
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