[Msoadm] CSC Update: Fall Hires: Employee Onboarding Process Routes

[Puja Pannu]

Dear Colleagues,

We hope you are well. As you know fall quarter is upon us, which means it is an incredibly busy time for hiring. With that said, we would like to apprise you of three ways to get your new hires in the system so that they can receive their NetID in the most efficient way possible.

This communication is being sent to all stakeholders in the process. Specifically, this email is being distributed to SSC teams, AP Directors/ AP Deans staff, CFAOs and HR/AP Staff that are involved in this process. In addition, the Vice Provost of Academic Personnel, Dan Jeske, is also communicating to Department Chairs and Faculty/Academic Supervisors.

What to expect with Fall Hiring:

  *   Potential delays in hires due to Fall Quarter volume

What can we do about it:

  *   Please remember to be conscious of deadlines to ensure timely NetID generation
     *   Entire Onboarding Process may take up to 20 business days
     *   Best Practice is to submit onboarding requests for new hires at least one month (20 or more business days) in advance of employee's start date especially during peak periods.
     *   UCPath Templates should be submitted a minimum of 10 business days prior to employee's start date to best ensure timely NetId generation.
  *   Recognize the three Employee Onboarding Process Routes

     *   STANDARD PROCESS - Best Method
     *   PRE-HIRE PROCESS -  Preferred Method over the Affiliate NetID Process
     *   AFFILIATE NETID PROCESS -  Least Preferred Method

Resources to help understand the process:

  *   Please review the attached deck to understand:

  *   The three New Hire Onboarding processes as it relates to NetID Generation
  *   The difference between each process
  *   When to use each method
  *   High-level role-based Process Flow Diagram for each method

  *   Review Job Aids (for HR/AP staff and SSC team members):
     *   Standard Process<https://ucpath.ucr.edu/sites/default/files/2022-09/csc_new-hire-process_standard-hire-process-.pdf>
     *   Pre-Hire Process<https://ucpath.ucr.edu/sites/default/files/2022-09/csc_new_hire_process_pre_hire_process_job_aid.pdf>
     *   Affiliate NetID<https://ucpath.ucr.edu/sites/default/files/2022-09/csc_new_hire_process_affiliate_netid_process_job_aid.pdf>

Why are you receiving this email:

  *   You or your team hires employees for your unit (ie. Staff, Faculty, Non-Faculty Academics, Students, etc.)
  *   To build awareness amongst you and your team for the potential delays
  *   To provide you and your team with all the methods for Onboarding as it relates to NetID Generation (so you can select the best option for your scenario)
  *   To apprise you and your team of the reminders for hiring (time frames, best practices, etc.)

If you have questions:

  *   For transaction questions: Contact your normal HR/AP staff member or SSC contact as appropriate
  *   For process/job aid questions: Please reach out to the CSC team at ucpathcsc at ucr.edu<mailto:ucpathcsc at ucr.edu>

Thank you and we hope you have a wonderful day,
The CSC Team








Puja Pannu
Communication - OCM Lead
UCR_PATH Campus Support Center (CSC)
O: 951.827.5079 | W: ucpath.ucr.edu<http://ucpath.ucr.edu/>
[cid:image002.jpg at 01D7C9A8.983AAD70]
IntelliCenter, First Floor 1236
14350 Meridian Parkway, Riverside, CA 92518

CONFIDENTIALITY NOTICE: This e-mail communication and any attachments may contain confidential and privileged information for the use of the designated recipients named above. If you are not the intended recipient, you are hereby notified that you have received this communication in error and that any review, disclosure, dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify UCPath Campus Support Center by telephone at 951-827-5076 or email at ucpathcsc at ucr.edu<mailto:ucpathcsc at ucr.edu> and permanently delete all copies of this communication and any attachments.

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