[Msoadm] Payroll Certifications - New System and Relaunch Annual Payroll Certification Process

[Asirra Suguitan]

Dear Colleagues,

Business & Financial Services is excited to announce the upcoming
deployment of the revamped annual payroll certification process, supported
by a new system set to go live within the next 1–2 weeks. The *Payroll
Certifications* system ensures compliance with federal regulations for
verifying salary charges on federally funded projects and replaces the PI
Web Reporting System (PIWRS).

System Access and Roles

   -

   Department Coordinators (Coordinators): Access to the system requires
   assignment in EACS. Coordinators previously assigned in PIWRS have been
   migrated to the new Payroll Certifications system. Department SAAs must
   review role assignments migrated from PIWRS to ensure accuracy and address
   any gaps in coverage.
   -

   Principal Investigators (PIs): Access is automatically enabled for PIs
   on a Contract & Grant. PIs will receive email notifications with a link to
   complete their certifications.

Relaunch of Annual Payroll Certification Process

Departments will be notified once the Payroll Certifications system is
deployed and Phase 1 is released. At that time, Coordinators will have
access to the Chart of Accounts (COA) Projects associated with their PIs’
UCPath Home Department to support the certification process.

To address delayed certifications caused by Impact23, the relaunch will
follow a two-phase process before transitioning to a regular cadence:

   -

   Phase 1: Certifications for July 1–December 31, 2023
   -

   Phase 2: Certifications for January 1–June 30, 2024

For each phase, Coordinators will have 30 calendar days to review and
prepare any necessary documentation (e.g., cost-sharing, salary
adjustments) prior to the PIs’ review and certification. Coordinators are
the primary point of contact for PI inquiries and support throughout the
process.
Support and Resources

We encourage you to visit the Payroll Certifications
<https://bfs.ucr.edu/payroll-cert> webpage, where training
resources—including role-specific reference guides and embedded
instructional videos—will be available upon deployment.

Thank you for your cooperation and commitment to the accuracy of annual
payroll certifications. If you have any questions, contact emf at ucr.edu
<EMF at ucr.edu>.

Sincerely,

*Asirra Suguitan*
Associate Vice Chancellor and Campus Controller
Business & Financial Services

*http://bfs.ucr.edu/* <http://bfs.ucr.edu/>

[image: ucr-logo-email]
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