[Msoadm] New Streamlined Supplier Registration Process Now Live for Select Supplier Types

[bfsfinance bfsfinance]

Dear Colleagues,

I am pleased to announce that a new, simplified supplier registration
process is now live for select supplier types. This improvement is part of
Business & Financial Services' ongoing efforts to enhance processing
efficiency for the campus.

Effective immediately, the new process applies to the following supplier
request types:

   -

   Reimbursement/Refund Only – For Concur travel/non-travel expense
   reimbursements and ePay refunds.
   -

   Stipend – For payments to non-UCR students and non-employees
   participating in a UC special program designed to promote college success
   or a sponsored research training program. UCR student payments must be
   processed through Banner.
   -

   Honorarium – For payments to non-employees and non-UCR students in
   recognition of a special service or distinguished achievement. Payments to
   employees must be processed through payroll and payments to students must
   be processed through Banner (student information system).

Please refer to the updated list of Supplier Request Types in the system.
See Requesting DocuSign-Eligible Suppliers
<https://drive.google.com/file/d/1UVDOmKDvBY7_7ZGmwkTaKBksHktrBQdc/view?usp=sharing>
for guidance. It is critical that department supplier requestors select the
correct type to ensure the supplier is provided the appropriate DocuSign
form.

[image: image.png]

What’s New for Suppliers

Suppliers eligible for the streamlined process will receive a DocuSign form
within 30 minutes of the initial registration email (subject line: “UCR
Supplier Registration Form”).

Important: If a supplier receives a DocuSign form, they should not access
the Oracle Supplier Portal, as doing so will invalidate the simplified
process. If a DocuSign form is not received within 30 minutes, the supplier
should follow the full registration instructions provided in the original
email. This guidance is included in the automatic communication sent to
prospective suppliers.

What Remains the Same

This update impacts only the three supplier types listed above. Please note
that only the supplier request types listed above are impacted—other
supplier registration processes remain unchanged at this time.

Thank you for your continued support as we work to improve and streamline
our procurement practices.

Sincerely,

*Asirra Suguitan*
Associate Vice Chancellor and Campus Controller
Business & Financial Services
http://bfs.ucr.edu/

[image: ucr-logo-email]
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