[Msoadm] FY26 Fiscal Closing Dates & Required Actions

[Asirra Suguitan]

Dear Colleagues,

As we approach fiscal year-end (June 30), the FY26 Fiscal Closing Dates &
Resources <https://accounting.ucr.edu/FY26-Year-End-Close> webpage is now
available to support departments in completing a timely and accurate close.
This site serves as the central resource for fiscal close activities across
campus.

The goal over the coming months is to ensure closing procedures are
completed with the June Preliminary (Period 12) ledgers. In order to
achieve this schedule, it is extremely important that published cutoff
dates be strictly followed and that all required actions are completed on
time.

As you may be aware, the University of California has recently onboarded a
new external auditor, KPMG, after working with the same firm, PWC, for the
past 10 years. With this transition, departments should expect potential
changes in audit requests, including documentation or processes that may
not have been required in prior years. To support a smooth audit and fiscal
close, all transactions must be complete, accurate, and fully supported.

For FY26, departments are expected to prioritize the following actions:

   -

   Clear aged Travel & Entertainment (T&E), Ghost Card, and PCard
   transactions using the Card Aging Report
   <https://drive.google.com/file/d/1Sf_vdlaXiV0pzTmM9DtTarjNTV8tL_5A/view?usp=sharing>
   -

   Complete all outstanding Payroll Certifications
   <https://bfs.ucr.edu/fin-sys-payroll-cert>
   -

   Clear default fund 69993 and prepare required Salary Cost Transfer Tool
   (SCT) or Manual Payroll Cost Transfer (MPCT) entries prior to fiscal close
   -

   Review and use the updated MPCT
   <https://accounting.ucr.edu/payroll-coordination/mpct-requests> and NCT
   <https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fbfs.ucr.edu%2Fsites%2Fdefault%2Ffiles%2F2024-03%2Fcoa_cost_transfer_form_and_guidelines.xlsx&wdOrigin=BROWSELINK>
   templates for manual transfer requests
   -

   Review Position Funding to ensure expiring funding is updated with
   appropriate Chart of Accounts (COAs) to minimize additional transactions
   posting to default fund 69993
   -

   Ensure all purchase orders are received and invoices approved by
   reviewing AP hold reports and resolving outstanding items
   <https://drive.google.com/file/d/1PC7Lq0CVBlqK7kQiq-vEdyOqjr63bR08/view?usp=sharing>

   -

   Review and submit all required accruals and deferrals to ensure revenue
   and expenses are recorded in the appropriate fiscal year
   -

   While some departmental processes may operate on a cash basis, UC/UCR
   financial reporting is on an accrual basis and must be reflected accordingly
   -

   Reconcile and certify all ledgers in the Ledger Reconciliation & Storage
   System (LRSS) on a timely basis

Departments are expected to review the webpage carefully and complete all
required actions by the published deadlines. Please refer to the Schedule &
Deadlines section regularly for the most current information.

Questions should be directed to the responsible office in the Key Contacts
section; however, please email fyclose at ucr.edu if there are circumstances
or conditions that have not been addressed.

To support departments, Fiscal Close Office Hours will be held on*
Wednesday, May 13, from 10:30–11:30* a.m. Join the session:
<https://ucr.zoom.us/j/95843622538>https://ucr.zoom.us/j/95091586921

Your attention and cooperation in accomplishing the many tasks associated
with achieving a successful closing of UCR’s fiscal year 2025/26 is truly
appreciated.
Sincerely,

*Asirra Suguitan*
Associate Vice Chancellor and Campus Controller
Business & Financial Services
http://bfs.ucr.edu/
[image: ucr-logo-email]
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://scotmail.ucr.edu/pipermail/msoadm/attachments/20260423/ebaf60c6/attachment-0001.htm>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image002.png
Type: image/png
Size: 12023 bytes
Desc: not available
URL: <https://scotmail.ucr.edu/pipermail/msoadm/attachments/20260423/ebaf60c6/attachment-0001.png>