[Msoadm] FY26 Fiscal Close Weekly Update – 5/14 to 5/21

[Asirra Suguitan]

Dear Colleagues,

As we continue through FY26 Fiscal Close activities, we would like to share
important reminders, upcoming deadlines, recent updates, and available
support resources for the upcoming weeks.
Key Upcoming Deadlines & Reminders

Please review the upcoming deadlines and activities scheduled over the next
7–10 days. Some deadlines may continue appearing in multiple weekly updates
leading up to the due date to help support awareness and planning.

Responsible Office/Contact

Deadline

Cutoff Time

Action

Description

Payroll Coordination & Analysis (Accounting Office)

05/15/26

5:00 PM

Manual Payroll Cost Transfer Exceptions (MPCTs) - Prior to May

Manual Payroll Cost Transfer Exceptions Requests:

https://accounting.ucr.edu/payroll-coordination/mpct-requests

High-Risk Paper PCT submission for pay periods prior to May to allow for
sufficient review and processing of these exceptions. Exceptions should be
rare and fully explain the reason for the exception. Remember to obtain Org
CFAO approval before submitting a request.

Note: Request SCTs via the SCT tool sooner than later to minimize the need
for MPCT

Update position funding to reduce SCTs in May and June.

Payroll Coordination & Analysis (Accounting Office)

05/15/26

5:00 PM

Clear UCPath Suspense Fund 69993

Clear UCPath Suspense Fund 69993. By this date, all prior month postings to
fund 69993 should be cleared by initiating Salary Cost Transfer (SCT)
requests using the SCT Tool and submitting approved requests to SSCs for
processing.

Departments should regularly review position funding reports and adjust
COAs using the Position Funding Tool to avoid postings to 69993. Postings
to fund 69993 should be cleared on a regular basis and throughout the year
to ensure department COAs accurately reflect all salary charges.

Note: Update position funding to reduce SCTs in May and June

Payroll Coordination & Analysis (Accounting Office)

05/15/26

5:00 PM

Salary Cost Transfer Requests via SCT Request Tool

SCT requests related to prior month’s payrolls should be submitted as soon
as possible to avoid a large number of requests in June.

SCTs should be submitted on a monthly basis to ensure the prompt posting of
corrections. Cost transfers to contract and grant award/projects must be
processed within 120 days of the original transaction or within 90 days of
the fund expiration date, whichever comes first. Untimely FCT transfers
have been noted during past UC federal compliance audits and late cost
transfer should be truly exceptional and unavoidable. Departments are
encouraged to pursue C&G pre-awards to avoid the need for salary cost
transfers.

Note: Update position funding to reduce SCTs in May and June

Procurement Services

05/15/26

5:00 PM

Supply/Services Orders greater than $100,000

The deadline affects requisitions for supply/service orders greater than
$100K which must have funds committed by June ledgers. This deadline does
not apply to contract and grant projects or other funds with expiration
dates after June 30.

Your cooperation is requested in anticipating needs as far in advance of
the deadline as possible. Please note that the complexity of the order may
result in a delay and the order may not be reflected as a commitment on the
June ledgers.

Procurement Services

05/15/26

5:00 PM

Equipment Orders

The deadline affects requisitions for equipment and facilities purchases
which must have funding committed on the June ledgers. This does not apply
to contract and grant projects or other funds with expiration dates after
June 30.

Your cooperation is requested in anticipating your needs as far in advance
of the deadline as possible. Please note that the complexity of the order
may result in a delay and the order may not be reflected as a commitment on
the June ledgers.

Procurement Services

05/15/26

5:00 PM

PO Blankets

Submit a purchase requisition to Procurement Services for all new blankets
which commence on or about July 1. Please note that the complexity of the
order may result in a delay and the order may not be reflected as a
commitment on the June ledgers.

Financial Planning & Analysis

05/21/26

5:00 PM

Inter-location Transfer of Funds (ITF)

Memos requesting transfer of funds (budgetary) between campuses must be in
the FP&A by this deadline. This cut off date/time applies to all UC
Campuses.

ITF allocations not appearing on the May ledgers will not be processed
until the new fiscal year. Please be sure to coordinate with the “sending”
campus as soon as possible to receive your ITF allocations.
Change Log Updates

There were no updates to the FY26 Change Log this week. We encourage you to
review the Change Log regularly to ensure you are working from the most
current information.
Fiscal Close Resources & Upcoming Office Hours

All FY26 Fiscal Close resources are available on the Fiscal Close webpage,
including the Schedule & Deadlines, Change Log, Key Contacts, Office Hours
recordings and materials, reports, forms, and training resources.

For questions, please contact the responsible office listed in the Key
Contacts section, or email fyclose at ucr.edu if your situation is not
addressed.

Departments are also encouraged to attend upcoming Fiscal Close Office
Hours for questions and support. Link to Join:
https://ucr.zoom.us/j/95091586921

   -

   *Wednesday, June 3* | 1:00–2:00 p.m.
   -

   *Thursday, June 18* | 2:00–3:00 p.m.

Thank you for your support in achieving a successful fiscal close.

Sincerely,

*Asirra Suguitan*
Associate Vice Chancellor and Campus Controller
Business & Financial Services
http://bfs.ucr.edu/
[image: ucr-logo-email]
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