[Msoadm] Updates to UCR Procedure 650-28: Employment Eligibility Verification (Form I-9)

[Puja Pannu]

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*October 12, 2026*



To:

Campus Human Resources Partners and Shared Service Centers

From:

Central Human Resources Policy

Re:

Updates to UCR Procedure 650-28: Employment Eligibility Verification (Form
I-9)





Central Human Resources has revised UCR Procedure 650-28 (Employment
Eligibility/Form I-9) to align with current Form I-9 guidelines and
terminology, as well as to clarify the roles of departments and Shared
Service Centers.


Who The Revisions Impact

This revised procedure applies to all departments and Shared Service
Centers involved in managing employment eligibility verification, including
staff assigned to perform Form I-9 verifications and facilitate remote I-9
processing.


Revisions

Key revisions include:

   -

   clarifying department and Shared Service Center responsibilities related
   to Form I-9 completion, verification, training, work authorization
   monitoring, and timely processing;
   -

   updating the definition and procedures related to remote agents,
   including responsibilities for reviewing original documents and completing
   Section 2 through Tracker I-9;
   -

   adding and updating supporting definitions, including Form I-9, Hire,
   Lists of Acceptable Documents, Remote Agent, and Remote Employee;
   -

   removing references to notary services from the remote I-9 process;
   -

   updating Form I-9 terminology to align with current USCIS requirements,
   including replacing references to Section 3 with Supplement B,
   Reverification and Rehire;
   -

   clarifying that Tracker I-9 is the system of record for campus I-9
   records and that departments/Shared Service Centers are responsible for
   reviewing and verifying Form I-9-related documentation;
   -

   providing additional clarification regarding reverification, rehires,
   acceptable receipts, and expiring work authorization.

Resources

The updated procedure is now available in PolicyKing and can be accessed
here: Procedure 650-28: Employment Eligibility (Form I-9)
<https://policyking.ucr.edu/home/policy/6656141c88fa0c7ecb38ea95>

For questions regarding procedures or USCIS requirements, please contact
the CHR Policy Team at hrpolicy at ucr.edu. Questions regarding Tracker I-9
access and systems may be directed to the UCR I-9 Admins via the Tracker
I-9 Request portal
<https://ucrsupport.service-now.com/ucr_portal?id=sc_cat_item&sys_id=1dd2e954fb344354f86df69265efdc18>
.

Please review the updated procedure and share this information with the
appropriate individuals within your area who support the Form I-9 process.

Thank you for your continued partnership in supporting consistent and
compliant I-9 practices across campus.
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