[Msoadm] Tips for Reducing Salary Cost Transfers

[Bobbi A McCracken]

Dear Colleagues,

With fiscal year end efforts underway, key payroll processing deadlines are being shared with the goal of reducing the need for salary cost transfers for the remaining June pay periods.

For the month of June, there are three payroll pay periods. To ensure each position's salaries and benefits are charged to the correct FAU, please review current funding of all active positions and make changes using the FAU tool on or before the due dates below.

1.     Biweekly pay period end date:

a.      June 12, 2021

                                                    i.     Approved FAU Change request due on or before June 15, 2021*

b.     June 26, 2021

                                                    i.     Approved FAU Change request due on or before June 23, 2021*

2.     Monthly

a.      June 30, 2021

                                                    i.     Approved FAU Change request due on or before June 23, 2021*
*If the FAU change is for complex, please submit the request to your SSC as early as possible to ensure the request is processed by the due dates.

Below are tips on tools that can be used to check departmental position current funding:

·       Use the "Current and Future Position Funding" Reports available in iReport under UCPath Local Reports

o   All SuperDOPE and HRDW users automatically have access

o   Reports are organized by ORG, and within an org by department

o   From the main menu of iReport:

§  Click UCPath Local Reports

§  Click Position Funding

§  Click on your ORG link to download the report

o   These reports are generated weekly

o   The report identifies current funding by positions and highlights errors that require correction. Examine if the funding is still appropriate for the position for the upcoming payroll periods

§  Default/Suspense funding is highlighted and easily identifiable. Default funding can be identified when the fund value is "69993" and the account is "503910".  If any departmental position contain these FAU values, please use the FAU Tool to correct to an appropriate fund source.

§  Positions that do not have funding setup are highlighted and identified with a "No Funding" flag. If any departmental position contains the "no funding flag", please use the FAU tool to promptly correct to an appropriate fund source.

·       HRDW

o   Query all positions in your area of responsibility and review the funding for accuracy and taking action as necessary through the FAU Tool to correct FAUs

·       FAU Tool

o   Query all positions in your area of responsibility using fund 69993 and taking action as necessary through the FAU Tool to correct FAUs
Please review the FY21 Closing Letter for important dates associated with the UCPath Funding Roll Over process and verification of position FAUs for biweekly and monthly employees:  https://accounting.ucr.edu/document/fy2021-closing-letter-final .  Proactively making position funding correction should reduce the need for salary cost transfers, minimize erroneous postings to fund 69993, and avoid some frustration until the SCT process is enhanced in UCPath.  Please direct questions about this process to ucrfsfeedback at ucr.edu<mailto:ucrfsfeedback at ucr.edu> using the subject line: "SCT Reduction".

Sincerely,

Bobbi McCracken
Associate Vice Chancellor and Controller
Business & Financial Services
http://bfs.ucr.edu/
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