[Msoadm] Announcement for MSO Admin- Early Timesheet Deadline for PPE 12/23/2023 - Winter Curtailment

[Asirra Suguitan]

Dear Colleagues,

Due to the Campus Closure from 12/22/2023 – 01/01/2024, early timesheet deadlines for the biweekly pay period ending 12/23/2023 are necessary. In order to meet the payroll cut-offs for the biweekly pay period ending 12/23/2023, the following adjustments to the cut-off dates are required to allow for the prompt and accurate payment of biweekly employees.

12/10/2023 – 12/23/2023 Biweekly Pay Period


  *   Biweekly employees are asked to project hours worked (or leave taken) from Thursday 12/21/2023 – Saturday 12/23/2023 and submit timesheets to supervisors by 11:00 PM on Wednesday, 12/20/2023 as opposed to Sunday 12/24/2023.
  *   Supervisors are asked to approve timesheets by 11:00 PM on Thursday, 12/21/2023 as opposed to Monday, 12/25/2023.
  *   Although information will be provided to biweekly paid employees and supervisors within the TARS system and through the TARS reminders, departments are asked to ensure their biweekly paid employees and supervisors are aware of the adjusted due dates.
  *   Note: Time clock users do not have the ability to project hours worked. Supervisors will project hours for these employees beginning Thursday 12/21/2023 through Saturday 12/23/2023.  Employees can continue to clock in/out up until the end of this pay period (12/23/2023). Supervisors will be required to approve these timesheets by Thursday, 12/21/2023 at 11:00 PM.

If adjustments to the projected time are necessary, supervisors should coordinate with their Shared Services Center or initiate a correction using the TARS “prior pay period adjustment” functionality. A new user guide has been created for supervisors to assist with processing prior pay period adjustments: https://bfs.ucr.edu/sites/g/files/rcwecm751/files/2020-05/tars_prior_pay_period_adj_guide_final.pdf
Please direct questions to timesheetfeedback at ucr.edu<mailto:timesheetfeedback at ucr.edu> .  Thank you for your assistance in meeting these cut-off dates.

Sincerely,

Asirra Suguitan
Associate Vice Chancellor and Campus Controller
Business and Financial Services (BFS)
[ucr-logo-email]


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