[Msoadm] Upcoming Improvement: Transition to Weekly PCard Expense Reports

[Asirra Suguitan]

Dear Colleagues,
As part of Phase 1<https://bfs.ucr.edu/enhancements> financial system improvements, there is a commitment to enhancing processes to serve the campus community better. A key focus is optimizing the Concur Travel and Expense system, specifically the PCard Expense Report process, for greater efficiency by year-end.

Transition to Weekly PCard Expense Reports
October monthly statements should be processed as usual. Beginning in November, U.S. Bank monthly statements will be transitioned into weekly Concur expense reports, with transactions organized by their posting date. This change is designed to accelerate processing and ensure transactions are posted promptly to the Oracle General Ledger and reflected in financial reports.

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During the transition from monthly to weekly statements, some additional statements, including those with overlapping dates, may be generated. This is expected as part of the cutover process.

PCard Expense Report Processing
The PCard Expense Reporting<https://procurement.ucr.edu/pcard#pcard-expense-reporting> webpage provides detailed information on the updated process. It also includes a new recommended weekly reconciliation calendar to help departments ensure transactions are approved and posted promptly. A guide to assist with processing in Concur is available here<https://drive.google.com/file/d/1fQMFKM6XpFEevXAQ8u9I2iEEeSxYATN8/view>.

Thank you for your continued support as these improvements are implemented.

Sincerely,

Asirra Suguitan
Associate Vice Chancellor and Campus Controller
Business and Financial Services (BFS)
http://bfs.ucr.edu/
[ucr-logo-email]

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