[Msoadm] Known Issue - Transition to Weekly PCard Expense Reports Error Message

[Asirra Suguitan]

Dear Colleagues,

As part of the PCard Expense Report process, when categorizing or updating transactions, we are aware of an issue where a red flag warning may indicate that the charge is not in the correct statement period.

Error Message
[cid:image003.jpg at 01DB294F.F78EFCE0]
Please ignore this error for now and continue preparing your monthly statement as usual up to the point of submission. We expect to resolve the issue before submission is required. If the issue persists, a manual workaround will be available on a user-by-user basis.

If you are ready to submit a fully reconciled report now, please submit a ticket<https://ucrsupport.service-now.com/finadmin_portal>, and we will assist with the next steps.

Sincerely,

Asirra Suguitan
Associate Vice Chancellor and Campus Controller
Business and Financial Services (BFS)
http://bfs.ucr.edu/
[ucr-logo-email]

From: Concurapprovers <concurapprovers-bounces at lists.ucr.edu<mailto:concurapprovers-bounces at lists.ucr.edu>> On Behalf Of Asirra Suguitan via Concurapprovers
Sent: Monday, October 28, 2024 12:45 PM
To: concurapprovers at lists.ucr.edu<mailto:concurapprovers at lists.ucr.edu>
Subject: [Concurapprovers] Upcoming Improvement: Transition to Weekly PCard Expense Reports

Dear Colleagues,
As part of Phase 1<https://bfs.ucr.edu/enhancements> financial system improvements, there is a commitment to enhancing processes to serve the campus community better. A key focus is optimizing the Concur Travel and Expense system, specifically the PCard Expense Report process, for greater efficiency by year-end.

Transition to Weekly PCard Expense Reports
October monthly statements should be processed as usual. Beginning in November, U.S. Bank monthly statements will be transitioned into weekly Concur expense reports, with transactions organized by their posting date. This change is designed to accelerate processing and ensure transactions are posted promptly to the Oracle General Ledger and reflected in financial reports.

[cid:image001.jpg at 01DB2935.E6C3AAB0]

During the transition from monthly to weekly statements, some additional statements, including those with overlapping dates, may be generated. This is expected as part of the cutover process.

PCard Expense Report Processing
The PCard Expense Reporting<https://procurement.ucr.edu/pcard#pcard-expense-reporting> webpage provides detailed information on the updated process. It also includes a new recommended weekly reconciliation calendar to help departments ensure transactions are approved and posted promptly. A guide to assist with processing in Concur is available here<https://drive.google.com/file/d/1fQMFKM6XpFEevXAQ8u9I2iEEeSxYATN8/view>.

Thank you for your continued support as these improvements are implemented.

Sincerely,

Asirra Suguitan
Associate Vice Chancellor and Campus Controller
Business and Financial Services (BFS)
http://bfs.ucr.edu/
[ucr-logo-email]

-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://scotmail.ucr.edu/pipermail/msoadm/attachments/20241028/4e77cdfa/attachment-0001.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.jpg
Type: image/jpeg
Size: 29063 bytes
Desc: image001.jpg
URL: <https://scotmail.ucr.edu/pipermail/msoadm/attachments/20241028/4e77cdfa/attachment-0002.jpg>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image002.png
Type: image/png
Size: 9180 bytes
Desc: image002.png
URL: <https://scotmail.ucr.edu/pipermail/msoadm/attachments/20241028/4e77cdfa/attachment-0001.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image003.jpg
Type: image/jpeg
Size: 30046 bytes
Desc: image003.jpg
URL: <https://scotmail.ucr.edu/pipermail/msoadm/attachments/20241028/4e77cdfa/attachment-0003.jpg>