[Msoadm] FY26 Fiscal Close Weekly Update – 6/4 to 6/11

Thu Jun 4 17:14:13 PDT 2026

Dear Colleagues,

As we continue through FY26 Fiscal Close activities, we would like to share
important reminders, upcoming deadlines, recent updates, and available
support resources for the upcoming weeks.
Key Upcoming Deadlines & Reminders

Please review the upcoming deadlines and activities scheduled over the next
7–10 days. Some deadlines may continue appearing in multiple weekly updates
leading up to the due date to help support awareness and planning.

Responsible Office/Contact

Deadline

Cutoff Time

Action

Description

Accounts Payable (Accounting Office)

06/05/26

5:00 PM

Invoices from Suppliers Due (including subcontracts)

Due to the higher volume of activity at year-end, suppliers should submit
invoices directly to Accounting as outlined on the PO as soon as possible
to ensure processing by June 30. Invoices must be submitted by the supplier
via Transcepta or to apinvoice at ucr.edu and related POs marked as received
by the deadline to ensure priority for posting to the 6/30 6/30 Period 12
Ledger. The invoice must match the PO, and approval workflow must be
completed for invoices over $10,000.

Departments are encouraged to continue prompt receiving and workflow
approval of invoices after this cutoff. Note: Invoices that are ready for
Oracle AP validation and payment (i.e., no invoice holds) after this date
will be prioritized for 6/30 Period 12 Ledger processing. Departments will
need to evaluate invoices not processed as potential accrual items. More
information on accruals/deferrals here:
https://accounting.ucr.edu/FY26-Year-End-Close#accruals-deferrals

Please ensure related purchase orders are marked as received in Oracle when
goods or services are received to avoid delays in payment to the supplier
and posting of expenditures to the ledger. Note: This category includes
subcontract invoices that require the Principal Investigator’s approval to
pay.

Financial Aid Office

06/05/26

5:00 PM

Submit 2025-26 aid year departmental scholarship/stipend requests to post
in Fiscal Year 2026.

Departments should submit 2025-26 aid year requests for scholarships,
stipends and performance agreements via Workfront to avoid the risk of them
not being processed prior to the close of 2026 fiscal year end. Awards for
the 2025-26 aid year include Summer 2025, Fall 2025, Winter 2026 and Spring
2026. All requests are to be directed through Workfront, which can be
accessed here: https://ucr.my.workfront.com/requests/new. For any questions
related to student awards, Monica Martinez-Daniels (monica.martinez at ucr.edu)
will be the primary point of contact. For funding related questions, Alex
Mayer (alex.mayer at ucr.edu) and Cesar Lopez (cesar.lopez at ucr.edu) will be
the contacts. For additional information, please visit the Staff Resources
page located here: https://financialaid.ucr.edu/staff-resources

Procurement Services

06/05/26

5:00 PM

PO Change Requests Requiring Action from Central Office Procurement

Change Requests on POs over $10k or POs in a restricted category must be
submitted in Oracle by the deadline to ensure priority processing to
reflect changes on the 6/30 Period 12 Ledger.

Accounts Payable (Accounting Office)

06/08/26

5:00 PM

Concur Travel (and T&E Card charges) and Non-Travel Reimbursement Expense
Reports

Due to the higher volume of activity at year-end, travel (and T&E Card
charges) and non-travel expense reimbursement expense reports must be
approved and in the Accounting Office queue by the deadline to ensure
priority processing for posting to the 6/30 Period 12 Ledger. Departments
are encouraged to submit travel expense reimbursement requests after this
cutoff; however, it is important to note that requests submitted after this
date will be prioritized for Period 12 Ledger processing.

Departments will need to evaluate invoices not processed as potential
accrual items. More information on accruals/deferrals here:
https://accounting.ucr.edu/FY26-Year-End-Close#accruals-deferrals

Accounts Payable (Accounting Office)

06/08/26

5:00 PM

ePay Requests

Due to the higher volume of activity at year-end, ePay payment requests
must be approved and in the Accounting Office ePay queue by the deadline to
ensure posting to the 6/30 Period 12 Ledger. Departments are encouraged to
submit requests for payments early and to continue submitting requests
after this cutoff. However, it is important to note that requests submitted
after the deadline will be prioritized for Period 12 Ledger processing.

Note: If an ePay request is returned to the department for additional
information and is resubmitted in a timely manner, AP will make every
effort to prioritize it for the current fiscal year. Please notify the
appropriate AP processor via email once the request has been resubmitted to
the Accounting Office queue.

Departments will need to evaluate invoices not processed as potential
accrual items. More information on accruals/deferrals here:
https://accounting.ucr.edu/FY26-Year-End-Close#accruals-deferrals

Payroll Coordination & Analysis (Accounting Office)

06/10/26

5:00 PM

Clear UCPath Suspense Fund 69993 for May

By this date, all prior month postings to fund 69993 should be cleared by
initiating Salary Cost Transfer (SCT) requests using the SCT Tool and
submitting approved requests to SSCs for processing. Departments should
regularly review position funding reports and adjust COAs using the
Position Funding Tool to avoid postings to 69993. Postings to fund 69993
should be cleared on a regular basis and throughout the year to ensure
department COAs accurately reflect all salary charges.

Payroll Coordination & Analysis (Accounting Office)

06/10/26

5:00 PM

Manual Payroll Cost Transfer Exceptions (MPCTs) - May

Manual Payroll Cost Transfer Exceptions Requests:

https://accounting.ucr.edu/payroll-coordination/mpct-requests

<https://accounting.ucr.edu/payroll-coordination/manual-sct-requests>High-Risk
Paper PCT submission for pay periods for May to allow for sufficient review
and processing of these exceptions. Exceptions should be rare and fully
explain the reason for the exception. Remember to obtain Org CFAO approval
before submitting a request.

Note: Request SCTs via the SCT tool sooner than later to minimize the need
for MPCT

Update position funding to reduce SCTs in June
Change Log Updates

There were no updates to the FY26 Change Log this week.

We encourage you to review the Change Log regularly to ensure you are
working from the most current information.
Fiscal Close Resources & Upcoming Office Hours

All FY26 Fiscal Close resources are available on the Fiscal Close webpage
<https://accounting.ucr.edu/FY26-Year-End-Close>, including the Schedule &
Deadlines, Change Log, Key Contacts, Office Hours recordings and materials,
reports, forms, and training resources.

For questions, please contact the responsible office listed in the Key
Contacts section, or email fyclose at ucr.edu if your situation is not
addressed.

Departments are also encouraged to attend upcoming Fiscal Close Office
Hours for questions and support.

Link to Join: https://ucr.zoom.us/j/95091586921

   -

   Thursday, June 18 | 2:00–3:00 p.m.

Thank you for your support in achieving a successful fiscal close.

Sincerely,

*Asirra Suguitan*
Associate Vice Chancellor and Campus Controller
Business & Financial Services
http://bfs.ucr.edu/
[image: ucr-logo-email]
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