[Msoadm] FY26 Fiscal Close Weekly Update – 6/11 to 6/18

[Asirra Suguitan]

Dear Colleagues,

As we continue through FY26 Fiscal Close activities, we would like to share
important reminders, upcoming deadlines, recent updates, and available
support resources for the upcoming weeks.

Please note that, beginning June 17th, June Period 12 Financial Transaction
Detail (FTD) Reports will be posted daily to support fiscal close
activities.

Key Upcoming Deadlines & Reminders

Please review the upcoming deadlines and activities scheduled over the next
7–10 days. Some deadlines may continue appearing in multiple weekly updates
leading up to the due date to help support awareness and planning.

Responsible Office/Contact

Deadline

Cutoff Time

Action

Description

Payroll Coordination & Analysis (Accounting Office)

06/12/26

5:00 PM

Last day for Departments to submit approved requests for Salary Cost
Transfers to SSC to be reflected in this fiscal year

SCT requests should be fully approved for May payroll and in the Shared
Service Centers’ queues by this date in order to be reflected in the Period
12 Ledgers, UCPath, and Looker-Payroll Details. Departments should
coordinate directly with their SSC to determine when requests must be
submitted to the SSC for processing by the UCPath deadline. SCTs should be
submitted on a monthly basis to ensure the prompt posting of corrections
and to avoid an excessive number of requests at year-end. Cost transfers to
contract and grant award/projects must be processed within 120 days of the
original transaction or within 90 days of the fund expiration date,
whichever comes first. Untimely FCT transfers have been noted during past
UC federal compliance audits, and late cost transfers should be truly
exceptional and unavoidable. Departments are encouraged to pursue C&G
pre-awards to avoid the need for salary cost transfer

General Accounting (Accounting Office)

06/15/26

5:00 PM

May Month End Ledgers available

Approximate date the May ledgers will be available to campus.

General Accounting (Accounting Office)

06/15/26

5:00 PM

Resolve and eliminate deficits in all funding sources

Department financial management responsibilities include acting on deficit
situations throughout the year and resolving them by year-end. This action
will improve financial reporting and reduce the necessity for prior year
cost transfers.

General Accounting (Accounting Office)

06/15/26

5:00 PM

Service Providers submit feeder journals for activity through June 15

All Service Providers are asked to submit journal feeds to Oracle by June
15 in order to allow campus departments the opportunity to review the
charges and make corrections before the cost transfer cut-offs. The
relevant feeder source codes include: Communications WO, Facilities WO,
Fleet WO, Media Service WO, Mail Services WO, Printing WO, Storehouse, and
Other WO (also known as Web Recharge). All remaining journal feeds for
goods/services must be submitted to Oracle in order to be reflected on the
June 30 ledgers.

General Accounting (Accounting Office)

06/15/26

5:00 PM

Intercampus Recharges Other Than Payroll

Bills for services to/from other UC campuses submitted on the Request for
Intercampus Order and/or Charge forms must be completed with the COA
elements for the receiving and providing campuses, and received in the
Accounting Office by the deadline. Send to Accounting by emailing the
document to ioc at ucr.edu

Payroll Coordination & Analysis (Accounting Office)

06/15/26

3:00 PM

UCPath deadline for employee/data changes for Monthly Payroll. Please
contact your SSC for their cut-off date to receive requests.

Last day for Shared Service Centers (SSC) to finalize employee and other
data changes in UCPath that involve the June monthly (MO) payroll.
Departments should coordinate directly with their SSC to determine when
requests must be submitted to the SSC for processing by the UCPath deadline.

Procurement Services

06/15/26

5:00 PM

Last day for PCard purchases to appear on June statement

If PCard charges are incurred by this date, expenses should be included in
the 6/15–6/21 Concur statement period and eligible for posting to the 6/30
Period 12 Ledger.

Note: The actual post date depends on the supplier’s ability to fulfill the
order and process the transaction. PCardholders can continue to use the
PCard after this date, but should be aware that charges may appear on the
July statement in the new fiscal year.

Payroll Coordination & Analysis (Accounting Office)

06/16/26

3:00 PM

Last day for SSCs to process and approve transactions for Bi-weekly (B1)
Payroll.  Contact your SSC for their cut-off date to receive requests.

Last day for Shared Service Centers (SSC) to employee and other data
changes in UCPath that involve the Bi-weekly (B1) pay period ending June
21. Departments should coordinate directly with their SSC to determine when
requests must be submitted to the SSC for processing by the UCPath deadline.

General Accounting (Accounting Office)

06/17/26

5:00 PM

Last day for Manual Non-Payroll Cost Transfers (NCT) via Universal Request
(UR) Form

If a correction cannot be made using the NCT tool, a Manual NCT form must
be submitted via Finance and Administration Support portal under “General
Accounting, Web Recharge & NCTs,” with all required approvals, by the
stated deadline.

Exception: You may submit Manual NCTs through 6/30 for expenses posted in
June.

The instructions can be found at the Accounting Office website:
https://bfs.ucr.edu/document/coa-cost-transfer-form-and-guidelines. It is
extremely important that cost transfers be processed within 120 days of the
original transaction. Untimely Manual NCTs have been noted during past UC
Federal Compliance audits, and late cost transfers should be truly
exceptional and unavoidable.

General Accounting (Accounting Office)

06/17/26

5:00 PM

FTD Report posting frequency increases to support fiscal close

Beginning mid-June, June Period 12 FTD Reports will be posted daily to
support fiscal close activities with each report reflecting most
transactions through the prior business day.   The Financial Transaction
Detail Reports (FTDR) are available in R’Space under the Tools - “Financial
Web Reports” or https://finwebreports.ucr.edu/

Facilities Services

06/18/26

5:00 PM

Construction and Repair Work Orders

Facilities Services will accept on-line Work Orders for all non-core work
completed on construction and repair orders up to this deadline to be
included in the 6/30 Period 12 Ledger. Any charges after this date will be
billed in July.

Financial Planning & Analysis

06/18/26

5:00 PM

Balance Staffing

Staffing needs to be balanced by the deadline, which is the last day for
Orgs to make changes in BDP. Please contact FP&A if assistance related to
the PERM budget is required. Note: The normal May 31 periodic date to
balance staff remains.

Financial Planning & Analysis/General Accounting (Accounting Office)

06/18/26

5:00 PM

Chancellor Commitment Allocation Requests

Contact the Budget Office and provide required supporting documentation,
for allocation of any pending FY26 Central Campus commitments.

Fleet Services

06/18/26

5:00 PM

Fleet Work Orders

Fleet Services will accept on-line Work Orders up to this deadline to be
included in the 6/30 Period 12 Ledger. Fleet Services will post the final
billing for June on June 18th. Any charges after this date will be billed
in July.

Payroll Coordination & Analysis (Accounting Office)

06/18/26

8:00 PM

UCPath Position Funding for Multiple Components of Pay (MCOP) updates. Last
Day for MCOP Position funding.

Submit MCOP related position funding change requests using the Position
Funding Change Request tool.

Payroll Coordination & Analysis (Accounting Office)

06/18/26

5:00 PM

Manual Payroll Cost Transfer Exceptions (MPCTs) - BW PPE 6/6/2026

BW PPE 6/6/2026

Manual Payroll Cost Transfer Exceptions Requests:

https://accounting.ucr.edu/payroll-coordination/mpct-requests
<https://accounting.ucr.edu/payroll-coordination/manual-sct-requests>

High-Risk Paper PCT submission for June to allow for sufficient review and
processing of these exceptions. Exceptions should be rare and fully explain
the reason for the exception. Remember to obtain Org CFAO approval before
submitting requests. Expectation of the need to submit MPCT should be LOW.
Change Log Updates

There were no updates to the FY26 Change Log this week.

We encourage you to review the Change Log regularly to ensure you are
working from the most current information.
Fiscal Close Resources & Upcoming Office Hours

All FY26 Fiscal Close resources are available on the Fiscal Close webpage
<https://accounting.ucr.edu/FY26-Year-End-Close>, including the Schedule &
Deadlines, Change Log, Key Contacts, Office Hours recordings and materials,
reports, forms, and training resources.

For questions, please contact the responsible office listed in the Key
Contacts section, or email fyclose at ucr.edu if your situation is not
addressed.

Departments are also encouraged to attend upcoming Fiscal Close Office
Hours for questions and support.

Thursday, June 18 | 2:00–3:00 p.m.
Link to Join: https://ucr.zoom.us/j/95091586921

Thank you for your support in achieving a successful fiscal close.

Sincerely,

*Asirra Suguitan*
Associate Vice Chancellor and Campus Controller
Business & Financial Services
http://bfs.ucr.edu/
[image: ucr-logo-email]
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