[Msoadm] FY26 Fiscal Close Weekly Update (Final)
Asirra Suguitan
asirra.suguitan at ucr.edu
Tue Jun 30 16:33:45 PDT 2026
Dear Colleagues,
Fiscal Close activities are entering the final stages, and departments
should continue focusing on the remaining activities that support an
accurate and timely year-end close.
Current priorities include:
-
Processing remaining Contract & Grant budget updates and clearing
project deficits.
-
Completing year-end purchasing, billing, and departmental transactions
before applicable cutoffs.
-
Reviewing funding, resolving deficits, and preparing for fiscal year
rollover.
-
Completing May ledger reconciliations and certifications in LRSS.
-
Submitting accruals, deferrals, and cost transfers by the published
deadlines.
Please review the Key Upcoming Deadlines & Reminders below and visit the FY26
Fiscal Close webpage <https://accounting.ucr.edu/FY26-Year-End-Close> for
the latest schedule, Change Log, guidance, forms, office hour recordings,
and key contacts.
A final note: This will be the last scheduled weekly Fiscal Close
communication focused on fiscal close deadlines and cut off reminders. We
appreciate everyone who has followed these weekly updates and hope they
have been a helpful resource throughout the close process. We may continue
to send additional communications as needed if important fiscal close
information arises.
Key Upcoming Deadlines & Reminders
Responsible Office/Contact
Deadline
Cutoff Time
Action
Description
Extramural Funds (Accounting Office)
06/30/26
5:00 PM
Contract & Grant PPM Project Deficits
All Contract & Grant PPM project deficits must be cleared. Please note that
clearing deficits at the Award level is not sufficient (each project must
have a positive or zero balance)
Financial Planning & Analysis
06/30/26
5:00 PM
Permanent Budget adjustments for FY2027
Process all of your permanent budget adjustments to establish your PERM
budget for FY2027 by June 30, if you want your entries to show in the July
1 BUD column.
General Accounting (Accounting Office)
06/30/26
5:00 PM
PO Change Requests Under $10K Not Requiring Action from Central Office
Procurement
All Change Requests must be approved to ensure the PO is included in the
fiscal close carryforward process to the new fiscal year
General Accounting (Accounting Office)
06/30/26
5:00 PM
May ledger reconciliation completed/documented via LRSS (Reconciler)
May ledger reconciliation should be completed and documented via LRSS
(Reconciler role) to allow errors to be identified, corrected and reflected
on the 6/30 Period 12 Ledger.
General Accounting (Accounting Office)
07/01/26
5:00 PM
Biweekly Payroll Review for Possible Accrual
Review bi-weekly payroll (B2) information and the time & attendance system
for possible accruals. Hours worked between June 22–30 would be eligible
for consideration if the expense meets the accrual requirements. If an
accrual is required, complete the accrual worksheet posted at:
https://accounting.ucr.edu/FY26-Year-End-Close#accruals-deferrals, and
submit it no later than the deadline. Note: This primarily relates to
Service & Auxiliary units.
Payroll Coordination & Analysis (Accounting Office)
07/01/26
5:00 PM
June Monthly (MO) payroll related feeder journal is targeted to post
INFO ONLY – The monthly payroll-related feeder journal is targeted to post.
Please note that UCPath journals are fed throughout the month.
General Accounting (Accounting Office)
07/06/26
5:00 PM
Reconciled May ledger should be reviewed/certified in LRSS (Certifier)
Reconciled May ledgers should be reviewed and certified via LRSS (Certifier
role) to allow errors to be identified, corrected and reflected on the 6/30
Period 12 Ledger.
Payroll Coordination & Analysis (Accounting Office)
07/06/26
5:00 PM
Manual Payroll Cost Transfer Exceptions (MPCTs) - BW PPE 6/20/2026
BW PPE 6/20/2026 - Manual Payroll Cost Transfer Exceptions Requests:
https://accounting.ucr.edu/payroll-coordination/mpct-requests
High-Risk Paper PCT submission for June to allow for sufficient review and
processing of these exceptions. Exceptions should be rare and fully explain
the reason for the exception. Remember to obtain Org CFAO approval before
submitting requests. Expectation of the need to submit MPCT should be LOW.
Payroll Coordination & Analysis (Accounting Office)
07/06/26
5:00 PM
Manual Payroll Cost Transfer Exceptions (MPCTs) - MO PPE 6/30/2026
MO PPE 6/30/2026 - Manual Payroll Cost Transfer Exceptions Requests:
https://accounting.ucr.edu/payroll-coordination/mpct-requests
<https://accounting.ucr.edu/payroll-coordination/manual-sct-requests>High-Risk
Paper PCT submission for June to allow for sufficient review and processing
of these exceptions. Exceptions should be rare and fully explain the reason
for the exception. Remember to obtain Org CFAO approval before submitting
requests. Expectation of the need to submit MPCT should be LOW.
General Accounting (Accounting Office)
07/07/26
5:00 PM
Accruals/Deferrals worksheet request(s) due
Requests for accruals and deferrals of expenses and/or revenues using the
worksheet must be received by this deadline. Every effort will be made to
process all accruals and deferrals so they are included in the ledgers
published on July 8. More information on accruals/deferrals here:
https://accounting.ucr.edu/FY26-Year-End-Close#accruals-deferrals.
General Accounting (Accounting Office)
07/08/26
5:00 PM
Non-Payroll Cost Transfer Tool deadline
All Non-Payroll Cost Transfers affecting the fiscal year must be completed
and approved for posting no later than this deadline to be recorded in the
6/30 Period 12 ledgers. Units should coordinate the timing of approvals
accordingly. Guidance will be issued on how unapproved transfers will be
handled (e.g., deleted, returned to transactors, processed in July, etc.).
Only costs related to this fiscal year will be available in the application
until this date. The expenditure item date will default to 6/30 this fiscal
year.
Payroll Coordination & Analysis (Accounting Office)
07/08/26
3:00 PM
UCPath Position Funding-Biweekly Paid Employees. Last day to correct COA
roll over to be reflected on the first biweekly payroll of the new FY.
UCPath COA rollover activities should be completed by this date. Funding
should be verified using the Position Funding Tool and the iReport – UCPath
Local – Position Funding report to:
(1) correct any UCPath position funding associated with the UCPath Suspense
Fund 69993 to the appropriate COA,
(2) correct any positions with gaps in funding that cross fiscal years, and
(3) correct funding on positions associated with awards/projects that
expire on or before June 30.
If any of these conditions exist when UCPath performs the July biweekly and
monthly payroll calculations, the department’s Suspense COA will be charged
and a Salary Cost Transfer will be required. Position Funding requests must
be approved by this deadline to ensure the information can be uploaded
before the first biweekly payroll processing in the new fiscal year.
Financial Planning & Analysis
07/10/26
5:00 PM
Temporary Budget Adjustments in Oracle Budget (non-C&G)
Please note that all adjustments must be completed by this deadline in
order to be reflected for June Period 12.
General Accounting (Accounting Office)
07/15/26
5:00 PM
Preliminary (Period 12) June 2026 Ledgers available
Approximate date the Preliminary (Period 12) June 2026 will be available.
General Accounting (Accounting Office)
08/31/26
5:00 PM
Final June 2026 Ledgers available
A campus-wide email will be sent once the FY2026 final ledgers are
available, targeted for release in late August.
General Accounting (Accounting Office)
09/30/26
5:00 PM
Equipment Inventory – Complete Annual Verifications and bi-annual physical
verifications
All departments who have not completed a physical inventory since June 2023
must complete a physical inventory of their inventorial equipment for
FY2026 (this fiscal year). If a physical inventory was performed after June
2023, only the Annual Verification is required for FY2026 (this fiscal
year). Ensure all annual verifications are completed (as required) and
marked in the Asset Management System (AMS) for FY2026 (this fiscal year).
Please review the AMS guide for additional information:
https://accounting.ucr.edu/equipment/equipment-amsguide_home.
General Accounting (Accounting Office)
07/06/26
5:00 PM
Reconciled May ledger should be reviewed/certified in LRSS (Certifier)
Reconciled May ledgers should be reviewed and certified via LRSS (Certifier
role) to allow errors to be identified, corrected and reflected on the 6/30
Period 12 Ledger.
Payroll Coordination & Analysis (Accounting Office)
07/06/26
5:00 PM
Manual Payroll Cost Transfer Exceptions (MPCTs) - BW PPE 6/20/2026
BW PPE 6/20/2026 - Manual Payroll Cost Transfer Exceptions Requests:
https://accounting.ucr.edu/payroll-coordination/mpct-requests
High-Risk Paper PCT submission for June to allow for sufficient review and
processing of these exceptions. Exceptions should be rare and fully explain
the reason for the exception. Remember to obtain Org CFAO approval before
submitting requests. Expectation of the need to submit MPCT should be LOW.
Payroll Coordination & Analysis (Accounting Office)
07/06/26
5:00 PM
Manual Payroll Cost Transfer Exceptions (MPCTs) - MO PPE 6/30/2026
MO PPE 6/30/2026 - Manual Payroll Cost Transfer Exceptions Requests:
https://accounting.ucr.edu/payroll-coordination/mpct-requests
<https://accounting.ucr.edu/payroll-coordination/manual-sct-requests>High-Risk
Paper PCT submission for June to allow for sufficient review and processing
of these exceptions. Exceptions should be rare and fully explain the reason
for the exception. Remember to obtain Org CFAO approval before submitting
requests. Expectation of the need to submit MPCT should be LOW.
General Accounting (Accounting Office)
07/07/26
5:00 PM
Accruals/Deferrals worksheet request(s) due
Requests for accruals and deferrals of expenses and/or revenues using the
worksheet must be received by this deadline. Every effort will be made to
process all accruals and deferrals so they are included in the ledgers
published on July 8. More information on accruals/deferrals here:
https://accounting.ucr.edu/FY26-Year-End-Close#accruals-deferrals.
General Accounting (Accounting Office)
07/08/26
5:00 PM
Non-Payroll Cost Transfer Tool deadline
All Non-Payroll Cost Transfers affecting the fiscal year must be completed
and approved for posting no later than this deadline to be recorded in the
6/30 Period 12 ledgers. Units should coordinate the timing of approvals
accordingly. Guidance will be issued on how unapproved transfers will be
handled (e.g., deleted, returned to transactors, processed in July, etc.).
Only costs related to this fiscal year will be available in the application
until this date. The expenditure item date will default to 6/30 this fiscal
year.
For questions, please contact the responsible office listed in the Key
Contacts section of the Fiscal Close webpage. If your question is not
addressed, email fyclose at ucr.edu.
Thank you for your continued partnership and support in achieving a
successful Fiscal Close.
Sincerely,
*Asirra Suguitan*
Associate Vice Chancellor and Campus Controller
Business & Financial Services
http://bfs.ucr.edu/
[image: ucr-logo-email]
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